Office Coordinator – Glasgow office
Joining Capco means joining an organisation that is committed to an inclusive working environment where you’re encouraged to #BeYourselfAtWork. We celebrate individuality and recognize that diversity and inclusion, in all forms, is critical to success. It’s important to us that we recruit and develop as diverse a range of talent as we can. We believe that everyone brings something different to the table – so we’d love to know what makes you different.
Capco is a global technology and business consultancy, focused on the financial services sector. We are passionate about helping our clients succeed in an ever-changing industry.
We are/have:
Experts in banking and payments, capital markets and wealth and asset management
Deep knowledge in financial services offering, including e.g., Finance, Risk and Compliance, Financial Crime, Core Banking etc.
Committed to growing our business and hiring the best talent to help us get there
Focus on maintaining our nimble, agile, and entrepreneurial culture
The Role:
This is a varied and interesting role where you as the Office Coordinator you will act as the ‘face’ of Capco to ensure visitors receive a warm welcome. You will coordinate all front desk activities, including incoming calls, maintaining a point of contact for initial enquiries, general facilities management and liaison with external centre manager.
You will have previous experience in a similar office role, have excellent interpersonal and relationship management skills and a responsible, reliable, and professional attitude.
The following list provides some key responsibilities, but the role is not limited to the list below:
- Day-to-day coordination of facilities and facilities management
- Main point of contact for visitors
- Meeting and greeting colleagues and clients
- Inducting new joiners
- Managing office access
- Supporting colleagues with general administration
- Facilitating and coordinating events and engagement initiatives
- Maintaining stock levels for additional refreshments and receiving deliveries
- Provide sustainability data for annual sustainability audit
Health and Safety:
- Reporting hazards/risks
- Assessment of health and safety controls (compliance insights)
- Coordinating health and safety audits
- Review health and safety documentation on a regular basis
- Ensure the building is maintained and compliant with health and safety standards.
- Investigate and keep records of any incidents
- Liaise with building manager on fire safety and maintenance
Requirements
- Previous experience in an Office Coordinator Capacity
- Proficient in Microsoft Office applications – Excel and PowerPoint to an intermediate/advanced level
- Organised and structured in approach, able to meet and manage multiple deadlines
- Attention to detail and ability to produce high quality deliverables
- Analytical mindset, able to take in a large amount of information and pull out the relevant actions/implications
- Excellent communication skills, both written and verbal
- Upward stakeholder management experience
- Strong creative thinking and problem-solving skills, taking the initiative to pose ideas for continuous service improvement
- Ability to work with minimal supervision, proactive, with drive and energy
Next Steps
If you’re looking forward to progressing your career with us, please do not hesitate to apply. We are looking forward to receiving your application.
To learn more about Capco and its people check out the website on www.capco.com
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