Box is growing fast - real fast - and we’re just getting started. Our opportunity is meaningful: 500 million knowledge workers worldwide, struggling to manage, share and secure information. Box’s mission is to power how the world works together. Over the past 10+ years, we have completely redefined the way people work together, becoming the global leader in cloud content management. 
 
We’re looking for a forward thinking, highly motivated, independent, hands-on individual with people skills to work with leaders and business partners across the organization and external vendors. In this role you will lead the day-to-day activities and projects as assigned surrounding daily vendor invoicing and queries, expense reports, travel, and month-end close within the Americas Shared Services team at Austin, TX. You will report into our General Accounting Manager in Austin, TX. A successful candidate is a strong communicator, customer service oriented and has the ability to operate effectively in a rapidly scaling, dynamic environment, along with managing multiple business partners both internally and externally.
 
RESPONSIBILITIES
  • Support our North America AP team on tasks including but not limited to the timely and accurate processing of incoming AP invoices, expense reports processing, travel & entertainment inquiries, new vendor requests, payment run, payment inquiries.
  • Invoicing of high volume and full cycle accounts payable including 3-way PO matching and check requests. This includes routing invoices for approvals, coding and entering invoices, and processing payments.
  • Ensure entered invoices and check requests have appropriate supporting documents, approvals and account/department coding.
  • Resolve purchase order, receipts, invoice, and payment discrepancies with Boxers as well as external vendors.
  • Review and process weekly employee expense reports in Concur, support US employees with Concur expense reporting inquiries including resolving any open Service Desk tickets.
  • Work effectively with other functions to resolve AP issues and support any Coupa/Concur inquiries, including holding regular global A/P syncs and Coupa office hours for Boxers.
  • Month-end close responsibilities include processing all invoices and expense reimbursements, coordinating the Open PO accruals with PO owners and SP&A for completeness and accuracy, including appropriate documentation ensuring automated interfaces to the G/L are functioning as intended.
  • Assist with data collection and research on month-end variance (flux) analyses including P&L and Balance Sheet flux analysis for assigned accounts.
  • Oversee root cause analysis (RCA) of recurring adjustments, system issues, reconciliation issues, and recommend and influence the implementation of process improvements and tools solutions to correct and mitigate the same.
  • Accurate and timely preparation of and explanations for assigned audit related requests. Responsible for preparing and submitting assigned compliance reports, such as quarterly and year-end audit requests and reports.
  • Perform the above tasks in compliance with SOX, identifying control gaps, if any, and recommending process improvements.
  • Design, propose, and implement streamlined processes, automation, system improvements, and best-in-class policies for effectiveness and efficiency.
  • Support process and control environment enhancements to optimize the global Accounts Payable process for effectiveness and efficiency.
  • Collaborate and serve as a liaison to other departments on accounting matters with cross functional impact, such as Controllership functions, Strategic Finance, Legal, Technical Operations, IT.
  • Might include basic journal entries preparation, identifying and resolving errors, data anomalies, and exceptions on related Accounts Payable activity (Accruals, Cash, T&E, etc.)Assist with or be responsible for other duties and ad-hoc projects as assigned. Participate in wider departmental projects and initiatives as requested.
QUALIFICATIONS
  • 2+ years of accounting experience with specialization in Accounts Payable and Expense Reimbursements.
  • Strong collaboration, time management, communication (written and verbal), organizational, analytical and problem-solving skills, attention to detail and customer-service oriented.
  • Self-motivated and self-managed with the ability to multi-task, think independently and creatively.
  • BA degree in Accounting, Business Administration, or Economics preferred.
  • Understanding of US GAAP and familiarity with Sarbanes-Oxley (SOX) a plus.
  • Strong MS Excel skills; NetSuite, Concur or Coupa experience a plus.
Box is an equal opportunity employer. We celebrate diversity and are committed to building an inclusive environment for all employees. 
 

Apply for this Job

* Required

  
  


U.S. Equal Opportunity Employment Information (Completion is voluntary)

Individuals seeking employment at Box are considered without regards to race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, gender identity, or sexual orientation. You are being given the opportunity to provide the following information in order to help us comply with federal and state Equal Employment Opportunity/Affirmative Action record keeping, reporting, and other legal requirements.

Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

Race & Ethnicity Definitions

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.


Form CC-305

OMB Control Number 1250-0005

Expires 1/31/2020

Voluntary Self-Identification of Disability

Why are you being asked to complete this form?

Because we do business with the government, we must reach out to, hire, and provide equal opportunity to qualified people with disabilities1. To help us measure how well we are doing, we are asking you to tell us if you have a disability or if you ever had a disability. Completing this form is voluntary, but we hope that you will choose to fill it out. If you are applying for a job, any answer you give will be kept private and will not be used against you in any way.

If you already work for us, your answer will not be used against you in any way. Because a person may become disabled at any time, we are required to ask all of our employees to update their information every five years. You may voluntarily self-identify as having a disability on this form without fear of any punishment because you did not identify as having a disability earlier.

How do I know if I have a disability?

You are considered to have a disability if you have a physical or mental impairment or medical condition that substantially limits a major life activity, or if you have a history or record of such an impairment or medical condition.

Disabilities include, but are not limited to:

  • Blindness
  • Deafness
  • Cancer
  • Diabetes
  • Epilepsy
  • Autism
  • Cerebral palsy
  • HIV/AIDS
  • Schizophrenia
  • Muscular dystrophy
  • Bipolar disorder
  • Major depression
  • Multiple sclerosis (MS)
  • Missing limbs or partially missing limbs
  • Post-traumatic stress disorder (PTSD)
  • Obsessive compulsive disorder
  • Impairments requiring the use of a wheelchair
  • Intellectual disability (previously called mental retardation)
Reasonable Accommodation Notice

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

1Section 503 of the Rehabilitation Act of 1973, as amended. For more information about this form or the equal employment obligations of Federal contractors, visit the U.S. Department of Labor's Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.