ThinkMarkets is a global online brokerage firm, specializing in providing multi-asset trading solutions to thousands of clients around the world. With our flagship ThinkTrader platform, we allow our clients to trade the world 24-hours a day. Our mission is to disrupt the brokerage industry by allowing access to global markets and thousands of products to allow our clients to trade the world in the palm of their hand. We use the latest technologies to give traders seamless access to our proprietary trading platforms. Our Chicago office is in the heart of the financial district in the Loop, and is made up by our Leadership, IT, Analytics, and R&D teams.  

We are seeking an Assistant Chief of Staff to join our rapidly growing global workforce in Chicago. This position will report into the Chief of Staff and manage day-to-day business operations.

Responsibilities:

  • Collaborate closely with the Chief of Staff to ensure consistent business operations
  • Oversee the implementation of operational policies, procedures, and projects
  • Ensure project documents are complete, current, and stored appropriately
  • Manage and prepare capital project and operating budget and variance reports
  • Create and update processes to allow our team and the business to work more efficiently
  • Establish and oversee contracts and providers for services including security, parking, janitorial, cabling, movers, furniture, and technology
  • Vendor management
  • Oversee office management and administrators
  • Responsible for strategic initiatives to further develop, refine, and improve office maintenance and operations
  • Coordinate upcoming buildout of office space and construction management
  • Financial analysis and accounting as needed  
  • Ad hoc projects as needed

Requirements:

  • Bachelor’s degree in relevant field such as Business, Finance, Real Estate, etc.
  • A minimum of 5 years professional real estate / facilities experience required - a significant portion of which should demonstrate success in managing complex facilities and rapid growth
  • Strong financial and administrative skills
  • Strong knowledge of Microsoft Office with Excel proficiency a must
  • Familiarity with access control, lease management, and vendor management
  • Ability to communicate and craft presentations appropriate for leadership and stakeholders
  • Results and detail oriented, cross-functional leadership abilities
  • Excellent written, verbal, and presentation communication skills

Our Benefit Offerings:

  • Medical, Dental, and Vision coverage available
  • Employer-Paid Short-Term Disability and Life Insurance
  • Pre-Tax Transit deduction options
  • Global Employee Assistance Program
  • 401k and Roth 401k (retirement planning) options available and competitive company match
  • Generous Paid Holidays
  • Monthly gym reimbursement
  • Fresh beverages and snacks in office

*In addition to your resume, please attach a cover letter outlining your interest and qualifications for the role.*  

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