Acronis is a world leader in cyber protection—empowering people by providing them with cutting-edge technology that enables them to monitor, control, and protect the data that their businesses and lives depend on. We are in an exciting phase of rapid-growth and expansion and looking for a Office Coordinator who is ready to join us in creating a #CyberFit future and protecting the digital world!
We are looking for an Office Coordinator to join our Acronis team, based in Sofia. The Office Coordinator is a highly visible and integral member of the team and will be responsible for supporting all general administration for our Sofia office, including front office support, reception, facilities, customer support, guest services, and other related office support activities and events.
We are looking for a highly motivated individual who thrives in a fast-paced, high volume, work environment. The ideal person will possess a strong independent work ethic and the ability to work effectively without supervision. They will also have exceptional resource management and prioritization skills, with the ability to communicate effectively with all levels of an organization. We need someone who is hands-on, dependable, and committed. Like every other position at Acronis, we look for people who embody all 5 of our company values: responsive, alert, detail oriented, makes decisions and never gives up.
WHAT YOU'LL DO
- Provide Front desk reception duties for the office which includes handling all phone calls and managing internal & external customers timely and professionally
- Receive and greet all visitors in a professional manner
- Collect and distribute all incoming mail and courier items, handle outgoing mail
- Ensure reception area is presentable, with all necessary stationery and material
- Provide basic and accurate information in-person and via phone/email
- Maintain office security by following safety procedures and controlling access via the reception desk
- Order office supplies and keep an inventory of stock, coordinate office cleaning
- Assist in market research to identify the best service providers in terms of costs and service quality for office supplies, couriers, and cleaning services
- Assist in the coordination of ad-hoc company functions/events
- Assist in any ad-hoc duties, projects, and activities as and when required
- Provide administrative support to the team
- Receive and archive original contracts, invoices, expense reports
- Scheduling medical appointments for the new hires
- Prepare welcome packs and access cards for the new hires
- Works with Help Desk and Procurment to make sure employees have the necessary equipment on their first day (after we will hire a HelpDesk colleague, this will be done by the respective colleague)
- Prepare work equipment for the new hires (after we will hire a HelpDesk colleague, this will be done by the respective colleague)
- Help HR department with collecting signatures for the Health & Safety training reports for employees
WHAT YOU BRING (EXPERIENCE & QUALIFICATIONS)
- Proficient in MS Office Applications (Word, Excel, PowerPoint)
- Strong communication and interpersonal skills
- Highly organized, reliable, and professional
- Able to prioritize and work under pressure
- Proactive, energetic, and ability to multi-task
- Detail-oriented and able to meet deadlines
- Work independently, under minimal supervision
- Able to handle confidential information in a discreet professional manner.
- Fluent in English and Bulgarian language.
WHO WE ARE
Acronis is revolutionizing cyber protection by integrating backup, disaster recovery, storage, next-generation anti-malware, and protection management into one solution. This all-in-one integration removes the complexity and risks associated with non-integrated solutions and offers easy, complete and reliable data protection for all workloads, applications, and systems across any environment—physical, virtual, cloud, and mobile—all at a low cost.
Founded in Singapore in 2003 and incorporated in Switzerland in 2008, Acronis is truly a global organization with more than 1,900 employees in 33 locations in 18 countries. Its solutions are trusted by more than 5.5 million consumers and 500,000 businesses, including 100% of the Fortune 1000 companies. Acronis products are available through 50,000 partners and service providers in over 150 countries in more than 30 languages. Acronis is in an exciting phase of growth and expansion, recently receiving a $250 million investment from CVC Capital Partners, bringing the total valuation to more than $2.5 billion.
Acronis is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, marital status, national origin, physical or mental disability, medical condition, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, gender identity or expression, or any other characteristic protected by applicable laws, regulations and ordinances.
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