Our Chicago Office Manager position is a new role for Maven and will be instrumental in helping us build out our new office alongside business activity. It will be a great opportunity to support our staff and improve facilities and services. We're looking for someone proactive, with an ability to deal with day to day issues, but also to leverage and maintain our unique culture within this new office.

 

What you're going to do:

  • Responsible for the general maintenance and ongoing development of Maven's Chicago office
  • Ensure that facilities continually meet the applicable regulatory, environmental and health & safety standards
  • Plan day-to-day and ad hoc essential services
  • Build upon the relationships with third-party service providers that Maven already has
  • Liaise internally with stakeholders to understand their requirements of the Maven’s facilities on an ongoing basis
  • Ensure the short-term, medium-term and long-term requirements of the Maven offices are fully understood and planned for accordingly
  • Maintain seating plans for all offices and coordinate reorganisations with the relevant teams
  • Manage ad-hoc space requirements (i.e. auditors, graduates)
  • Maintain information relating to all offices in an orderly, logical and centralised location that is accessible to other stakeholders in the business
  • Effective communication with Landlord, facilitate solutions for service requirements and issues including lighting, power, air conditioning etc
  • Management of third party cleaners
  • Manage office-related contracts and review them on a general basis
  • To comply with all applicable Compliance policies, procedures, laws and regulations

 

Are you the right candidate?

  • Strong attention to detail
  • Ability to assimilate requirements from multiple internal stakeholder groups
  • Minimum 4 years of relevant experience, preferably in financial services
  • Ability to disseminate information in a clear and concise manner
  • Health and Safety qualification
  • Fire Marshall/First Aid training
  • Leadership, ownership and a can-do attitude

 

What we offer:

  • A great environment whereby technology is key to our success
  • The upside of start-up without the associated risks
  • Friendly, informal and highly rewarding culture
  • Informal dress code
  • Fast growing global firm with plenty of opportunity where you will have significant impact  

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