Brunswick Group is looking for a highly organized and proactive individual to join the team as Executive Assistant in our New York location. In this role, you will serve as an administrative business partner and provide excellent daily support of four-to-five client-facing Partners in the firm, who may or may not be based in your local office.

The nature of this role requires you to maintain a firm understanding of our goals as a firm and the role of our partnership in order to play an active role in supporting those efforts. While providing administrative support, you would also have the opportunity to serve as a thought partner and driver of our Partner’s efforts, while working in stride with the local Office Manager, Administrative Assistants and collaborating with the U.S. administrative team and other like-minded specialists on the professional services team across the U.S.

 

Duties and Responsibilities may include but are not limited to:

  • Provide seamless Executive Assistant support to appointed Partner-level staff, including but not limited to: flawlessly managing complex calendars and providing strategic administrative support to increase efficiencies and productivity of the assigned Partners.
  • Take a proactive approach to the role in order to identify and solve for potential challenges related to scheduling, travel and other daily activities before they arise
  • Understand the nature of our firm’s work, how the leadership team functions and your role in facilitating that work in order to seamlessly coordinate with other executive assistants across the firm globally.
  • Coordinate with Administrative Assistant pooled support on travel bookings and expense processing for staff
  • Serve as informal mentor for Administrative Assistants and support their development opportunities as appropriate
  • Understand and prioritize Partners’ time to ensure they are well positioned to excel, and remain nimble in order to adjust as needed
  • Build strong rapport with Partners and client contacts
  • Respond to emails and requests in a timely fashion, including outside of standard work hours, as appropriate
  • Prioritize and manage multiple projects simultaneously and follow through on all associated details
  • Participate in continuing education and training opportunities provided by the firm
  • Possess keen awareness to business strategies and acts as project manager where necessary for charges’ client teams, coordinating specific team assignments and projects
  • Identify and execute on areas of improvement and increase administrative efficiencies
  • Able to draft documents, edit presentations and assist with other preparations of presentation materials for Partners or clients
  • Provide support and coverage to the Office Manager or other administrative staff as needed
  • Maintain strong internal relationships with U.S. and international Brunswick team
  • Perform related duties as assigned

 

Knowledge, Skills, and Abilities:

  • Minimum seven (7) to nine (9) years of administrative or operations experience in a fast-paced, confidential, professional services environment
  • Strong verbal and written communication skills
  • Strong project management experience
  • Detail-oriented
  • Ability to manage schedules seamlessly across time zones (domestic and international)
  • Client service-orientation, exhibit discretion with confidential client matters
  • Work well independently and strategically as a team player
  • Multi-tasker who exercises keen time management skills
  • Resourceful, problem solver
  • Always maintain professionalism, specifically when dealing with senior business figures
  • Possess “think on your feet” ability and showcase impeccable judgment
  • High emotional intelligence and strong personal impact
  • Take on challenges readily and bring a truly proactive approach to duties
  • Swift to adapt to various personalities and situations
  • Bachelor’s Degree preferred
  • Intermediate to Advanced software skills (Microsoft Word, Excel, PowerPoint for PC, Windows 2000, Internet)

 

While not required, the following would be a plus:

  • International work experience or knowledge
  • Multi-lingual
  • Communications industry knowledge/business acumen

 

The Firm

About Brunswick

Brunswick is a strategic advisory firm focused on critical issues and critical stakeholders.  Our purpose is to help our clients play their role in the world successfully.

We advise on critical issues and critical stakeholders at the center of business, politics and society, and help our clients – the leaders of large, complex organizations – understand and navigate these interconnected worlds.

Brunswick is one firm globally, operating as a single profit center. This allows us to respond seamlessly and effectively to clients’ needs wherever they are in the world.

Diversity, Equity and Inclusion Statement

Maintaining and strengthening a diverse workforce and inclusive workplace are pillars of Brunswick’s culture and key to our future success. Valuing and supporting every colleague as an individual while helping them reach their full potential is critical to attracting and developing our greatest strength – our people. By embracing our differences and diverse perspectives we create richer experiences within our firm and enhance the quality of the ideas and advice that we deliver to our clients.

Background

Founded in London in 1987, Brunswick’s global partnership has grown organically to 27 offices in 18 countries. We began as a M&A and financial communications firm and, over time, expanded our capabilities to provide expert advice to our clients on a range of business critical issues. We invested in new offices, sector teams and practice groups including investor engagement; shareholder activism; governance; regulatory and public affairs, including geopolitical; crisis; litigation; social issues including climate change and diversity, equity and inclusion; cybersecurity, data and privacy; employee engagement; digital communications; opinion research and analysis, and; creative services.

Our CEO is Neal Wolin, based in Washington, D.C. Our Chairman is Sir Alan Parker, based in London.

The Americas

In the U.S., we have offices in Chicago, Dallas, New York, San Francisco and Washington, D.C. In Brazil, we have an office in Sao Paulo. We advise clients on, among other things, domestic and cross border M&A, IPOs, activism, capital markets and investor relations, public and regulatory affairs, geopolitical issues, litigation, crisis, cyber, employee engagement, digital, opinion research and on broader reputation campaigns.

Colleagues in the U.S. are drawn from a variety of backgrounds and consist of in-depth industry and sector experts from banking, law, accounting, politics, government, journalism and the media, consulting and elsewhere. Our U.S. CEO is Nik Deogun.

For more information on Brunswick, including our offices and client offers, please visit our website: www.brunswickgroup.com

 

Compensation & Benefits

The applicant who is selected for this position will be eligible for the following compensation and benefits: 

In New York City, the range of base compensation will be: $100,000 - $115,000. 

If an offer is extended to an applicant in New York City, the applicant will be paid in line with this range and based on the applicant’s experience and qualifications. This range applies only to the New York City position, and salaries in other offices and regions will vary based on an applicant’s experience and qualifications, as well as the competitive landscape.

Bonus Eligibility: Annual discretionary bonus contingent upon individual performance and the overall performance of the Firm.

Benefits: Medical, Dental, and Vision insurance. Disability insurance. Employee assistance program. Flexible spending account. Health savings account. Life insurance. Paid Time Off: Vacation and sick leave, as well as paid Bank Holidays. Firm-sponsored 401K Plan with 3% safe harbor contribution of base and bonus – immediate vesting.

Other: Career training and development opportunities and employee discounts.

Apply for this Job

* Required
resume chosen  
(File types: pdf, doc, docx, txt, rtf)
cover_letter chosen  
(File types: pdf, doc, docx, txt, rtf)
When autocomplete results are available use up and down arrows to review
+ Add Another Education


U.S. Standard Demographic Questions We invite applicants to share their demographic background. If you choose to complete this survey, your responses may be used to identify areas of improvement in our hiring process.
How would you describe your gender identity? (mark all that apply)





How would you describe your racial/ethnic background? (mark all that apply)











How would you describe your sexual orientation? (mark all that apply)








Do you identify as transgender? (Select one)




Do you have a disability or chronic condition (physical, visual, auditory, cognitive, mental, emotional, or other) that substantially limits one or more of your major life activities, including mobility, communication (seeing, hearing, speaking), and learning? (Select one)




Are you a veteran or active member of the United States Armed Forces? (Select one)





Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

As set forth in Brunswick Group’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.

Race & Ethnicity Definitions

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.


Form CC-305

OMB Control Number 1250-0005

Expires 05/31/2023

Voluntary Self-Identification of Disability

Why are you being asked to complete this form?

We are a federal contractor or subcontractor required by law to provide equal employment opportunity to qualified people with disabilities. We are also required to measure our progress toward having at least 7% of our workforce be individuals with disabilities. To do this, we must ask applicants and employees if they have a disability or have ever had a disability. Because a person may become disabled at any time, we ask all of our employees to update their information at least every five years.

Identifying yourself as an individual with a disability is voluntary, and we hope that you will choose to do so. Your answer will be maintained confidentially and not be seen by selecting officials or anyone else involved in making personnel decisions. Completing the form will not negatively impact you in any way, regardless of whether you have self-identified in the past. For more information about this form or the equal employment obligations of federal contractors under Section 503 of the Rehabilitation Act, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

You are considered to have a disability if you have a physical or mental impairment or medical condition that substantially limits a major life activity, or if you have a history or record of such an impairment or medical condition.

Disabilities include, but are not limited to:

  • Autism
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, or HIV/AIDS
  • Blind or low vision
  • Cancer
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or hard of hearing
  • Depression or anxiety
  • Diabetes
  • Epilepsy
  • Gastrointestinal disorders, for example, Crohn's Disease, or irritable bowel syndrome
  • Intellectual disability
  • Missing limbs or partially missing limbs
  • Nervous system condition for example, migraine headaches, Parkinson’s disease, or Multiple sclerosis (MS)
  • Psychiatric condition, for example, bipolar disorder, schizophrenia, PTSD, or major depression

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.