Talent Acquisition Assistant - 12 months FTC

Opportunity

Based in our London office, this role is responsible for the administration and oversight of seamless end-to-end recruitment process and candidate management activity across London. This person will frequently act as a point of contact for candidates and new hires and is required to be a trusted ambassador for the Talent Acquisition team and Brunswick as a firm.

This person will work with the Talent Acquisition team based in London, supporting recruitment activity, providing day-to-day support to hiring initiatives and the overall hiring experience for both candidates and Hiring Managers.

The Talent Acquisition Assistant will be tasked with the administration of our candidate processes and with the careful handling of a high volume of candidates, ranging in seniority from graduate interns to Mid-Senior roles.

With responsibility for coordinating each individual candidate interview process through to Offer Accept with the highest possible professional standards and great care, the Talent Acquisition Assistant will be required to interface regularly with the business, responding to requests promptly and accurately with a focus on exceptional client service.

This is a highly varied role, requiring the Talent Acquisition Assistant to adapt their approach and pace of working, with ease.

In addition to managing the team’s interview and candidate management, part of the role will be responsible for process and operational effectiveness, working with Greenhouse, the firm’s candidate tracking system, ensuring accuracy of data.

This person will also nurture seamless links with the wider People team, to ensure that Brunswick’s Talent Acquisition activities support the initiatives and strategies undertaken by the global firm.

As a member of the Brunswick People team, they will play a crucial and much-valued role in ensuring the smooth-running of the recruitment function.

Our work with Talent Acquisition

To meet our clients’ needs, it is critical that we recruit, retain and develop world-class advisors.  Brunswick’s global people team is designed to equip the business with the talent and skills it needs to grow. This is a fast paced and dynamic team which provides high quality People and Recruitment advice and day-to-day service, as well as driving innovation for the firm’s People strategy.

A small function in a growing, entrepreneurial business, members of Brunswick’s People team need to be committed, agile and self-starting, whilst maintaining the highest standards of professional delivery.

Key Responsibilities

Include but not limited to:

Coordinate end-to-end interview processes directly with candidates, occasionally via agencies and executive search firms.

This includes but is not limited to:

• Proactive and reactive contact with candidates throughout the day via email, phone and in person, to gather their availability and any other requirements such as support with travel or access; due to the nature of global recruitment, some liaison with candidates out of working hours may be required
• Regular and fast-paced liaison with Brunswick’s Executive Assistant teams, occasionally those of candidates and executive search firms, to build and fine-tune interview schedules
• Ad hoc support Europe and IMEA recruitment coordination
• Working with the Recruitment team to put forward proposed interview schedules for their candidates, and to prompt their briefing of interviewers or any other information required
• Extensive scheduling of interviews, including sending a high volume of calendar invitations and tracking responses; working with candidates and the business on both local and global time zones
• Administrative support to assessment mornings, including sending calendar invitations, tracking responses, liaising with candidates, booking rooms and printing materials
• Liaising with Brunswick’s ICT and Front of House teams to book meeting rooms and tech support as required
• Coordinating both online recruitment written and analysis tasks and online psychometric assessment tests.
• Liaising with external parties to arrange catering, travel or other needs as required by the candidate, recruitment team or by the business, to support the interview process.
• Providing support to welcome candidates and assist with their visit to us, including checking intra-day that interviewers have joined their scheduled interviews and meetings
• Ensure interviewers/ assessors have relevant briefing documents before interviews and assessments and collate feedback afterwards.
• Manage the Brunswick Talent Acquisition mailbox, responding and sharing correspondence as appropriate, sometimes across different time zones
• Maintain accurate candidate records, including updating the applicant tracking system, Greenhouse, with CVs and feedback
• Proactively seek and collate feedback notes. Take meeting minutes as and when requested
• Coordinate People/ Recruitment team meetings, diaries and agendas as needed, including travel arrangements, taking minutes and fielding phone calls as needed
• Work closely with the core People/local HR teams to coordinate onboarding of new hires. This includes but is not limited to:
• Confirming and tracking start dates with both incoming hires and the People team, updating relevant calendars and reports on a regular basis
• Triggering and monitoring background screening checks through a third-party and reference requests
• Forward planning for incoming hires, prompting colleagues as needed to prepare for their seamless arrival as they join the business
• Extensive scheduling of induction meetings, including sending a high volume of calendar invitations and tracking responses
• Drafting and printing of induction materials and day one documents
• Ensuring there is appropriate set-up in place for incoming hires, including ordering name plates, confirming desk location, checking IT set up, ordering business cards, purchasing welcome gifts.
• Welcoming new hires on day one and conducting tours of the office, as needed.
• Build and maintain an up to date understanding of the business and its people
• Active contribution to other People-led initiatives, outside of the core Talent Acquisition function.

Knowledge, Skills, and Competencies

Experience

This individual must have or be:

• Previous administration experience and strong administrative skills, ideally gained within a global professional services or client-facing environment
• Previous experience in complex scheduling and handling fast-moving diaries, ideally in a global function
• A basic understanding of recruitment reporting (desirable, not essential)
• Ability to build the relationships with different stakeholders
• Proven experience in a fast-paced, dynamic, professional environment with a large and highly variable workload and contact hours

Skills

• Excellent organisational skills and the ability to plan and prioritise own workload to meet tight deadlines, as well as forward-plan and project manage tasks against longer timelines
• Excellent interpersonal and presentation skills, with ability to build warm and highly professional relationships quickly and with ease
• Excellent verbal and written communication skills; the ability to consider and make use of the appropriate tone for all communications, whether internally or externally
• Flexible nature and operating style; comfort liaising with candidates and the business outside of core hires as required for the smooth running of a live recruitment process
• The ability to deal with conflicting priorities well and adjust accordingly; an unflappable nature
• A robust, patient, can-do attitude; willing to offer support readily and to think “beyond the brief” to offer solutions
• A client-service attitude; a commitment to support the business’ needs as a priority
• Self-confident and proactive in providing regular communication and updates; keeping the relevant colleagues informed
• Extremely high attention to detail and accuracy
• A strong working knowledge of MS Outlook, MS Word, MS Excel, the ability to coordinate at provide documentation at pace and with accuracy
• Previous experience using Application Tracking Systems
• Fluency in English, both written and spoken
• Patience, discretion, and professionalism; an ambassador for the team and for Brunswick as a firm.

 Our Benefits

In addition to life assurance, group income protection, and employer pension contribution, we offer:

• Annual discretionary bonus
• 25 days’ annual leave, excluding bank holidays (plus your Birthday off)
• Private medical cover and employee assistance programme
• Family-friendly policies
• Complimentary artisan coffee, tea and snacks, served by our own barista
• Daily breakfast in the café
• Lunch & Learn training sessions
• Cycle 2 work scheme and season ticket loans
• Flexible working, including support with your home working environment
• Eye care, including annual eye tests
• Regular social, cultural and charitable activities
• A comprehensive training and development curriculum
• Give as you Earn
• Menopause Policy

Our Commitment to Diversity, Equity and Inclusion

Maintaining and strengthening a diverse workforce and inclusive workplace are pillars of Brunswick’s culture and key to our future success. Valuing and supporting every colleague as an individual while helping them reach their full potential is critical to attracting and developing our greatest strength – our people. By embracing our differences and diverse perspectives we create richer experiences within our firm and enhance the quality of the ideas and advice that we deliver to our clients.

Brunswick is an equal opportunities employer and our Equal Opportunities Policy is available on request.

About Brunswick Group

Brunswick is a strategic advisory firm focused on critical issues and critical stakeholders. Our purpose is to help our clients play their role in the world successfully. We advise on critical issues and critical stakeholders at the center of business, politics and society, and help our clients – the leaders of large, complex organizations – understand and navigate these interconnected worlds. Brunswick is one firm globally, operating as a single profit center. This allows us to respond seamlessly and effectively to clients’ needs wherever they are in the world.

Background

Founded in London in 1987, Brunswick’s global partnership has grown organically to 27 offices in 18 countries. We began as a M&A and financial communications firm and, over time, expanded our capabilities to provide expert advice to our clients on a range of business critical issues. We invested in new offices, sector teams and practice groups including investor engagement; shareholder activism; governance; regulatory and public affairs, including geopolitical; crisis; litigation; social issues including climate change and diversity, equity and inclusion; cybersecurity, data and privacy; employee engagement; digital communications; opinion research and analysis, and; creative services.