Responsibilities:

  • Organize, process and manage entry of Accounts Payable (A/P vendor bills, A/P aging review, and payment processing via check, wire or credit card) for specific legal entities
  • Lead point for A/P payment distribution and communications regarding all vendor payments (including answering internal/external questions and problem solving issues as they arise).
  • Create A/P vendor credits and apply accordingly including coordination w/ vendors to match internal and vendor records accurately
  • Setup new vendors within the system based on required/approved documentation and instructions provided by Finance/Legal teams (W9, Vendor Service Agreements)
  • Review and post transactions from Expense Mgmt. platform (currently Expensify) to Netsuite (both OOP and Amex expense reports)
  • Partner with payroll to process monthly cell phone reimbursements and analysis
  • Create account receivable (“A/R”) invoices, review/make necessary edits to invoices, and support distribution process to clients (via portal, email, etc.) for specific legal entities
  • Partner with Treasury and Financial Operations team as it relates to payment related updates from clients on open A/R invoices and collection status
  • Provide support for annual external audit requests by pulling requested samples, conducting project reconciliations, participating in walkthrough process and being available for follow-up questions
  • Manage vendor relationships including and understanding of contracts to ensure a healthy relationship is maintained throughout all periods of an engagement (billing terms, payment expectations, disputes, credit limit monitoring)
  • Participate actively in the monthly closing cycle relating to responsibilities described above as well as ad hoc projects


Qualifications:

  • 1-3 years of work or relevant internship experience in Finance (within a digital agency environment a plus)
  • Requires Bachelor’s degree in Accounting/Finance
  • Experience in Netsuite is preferred
  • Expensify or Expense Mgmt. platform experience is a plus
  • Paid media specific experience relating to receivables and/or payables processing is preferred
  • Knowledge of and experience with Microsoft Excel and Google Sheets
  • Ability to communicate and collaborate effectively with internal stakeholders (Finance personnel, Account teams, HR, Legal, Other)
  • Ability to work both independently, and as part of a team while thriving in a fast-paced, high-pressure environment
  • Job Type: Full-timeSalary: From $18,000.00 per month
  • Language:english (Required)

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