What’s up? We’re VaynerMedia! We are a contemporary global creative and media agency with an expertise in driving relevance for clients and delivering impactful business results. The independently-owned agency was founded in 2009 and has offices in New York, Los Angeles, London, Singapore, Australia, Thailand, Japan and Mexico City. VaynerMedia has been recognized for its work at Cannes Lions, the Clio Awards and The Webby Awards. It is part of the VaynerX family of companies.

Culture is our key and Empathy is how we build it. VaynerMediaAPAC is strong with a world-class combination of diverse backgrounds collaborating to put forward innovative, creative and strategic solutions to the one advantage that stands the test of time --- PEOPLE. Day in and day out, we propel some of the biggest brands in the world to the intersection of attention and culture. In APAC, we are proudly +150, servicing a diverse client all around the region.Who are you?

You’re a detail oriented, multitasker who handles even the most stressful situations with a smile. The busier things are, the better. Fifteen people are waiting for something and you have it all prioritised instantly without batting an eyelash. You’re helpful to the point that it’s almost super-human. Someone urgently needs a meeting room? On it. Last minute asset tracker? No sweat. Need to get a dongle for a last-minute client meeting? You’re already on your way. That’s what it means to work on the Operations team at VaynerMedia.

The Task At Hand --

This role is a hybrid role, spanning operational assistance at all levels of VMAPAC! Some days, the task at hand may vary slightly, and you’ll need to be flexible, agile, and open to full support on all operational coordination. 

  • Maintain a friendly, professional, but not yet stuffy personality at all times. You are the embodiment of VaynerMedia’s fun atmosphere.
  • Management of visitors. Including but not limited to client and candidate greetings
  • Coordinate various types of scheduling for the office from interviews, to client meetings.
  • Manage office budget tracking.
  • Sending of team daily hot sheets - working with the key office stakeholders to support project management coordination, and overall keep the VMSG team on track and informed.
  • Coordinate various types of scheduling for the leadership team.
  • Manage internal “fun events” within budget, supporting birthdays, holidays, and all of life’s fun events worth celebrating 
  • Keeping on top of all office supplies, making sure that your team has everything they need! Inventory list will always need to be up to date
  • Manage office budget spend and tracking, under direction of VMSG Head of Finance and Operations.
  • Office Management: Office supplies ordering, cleaning services management, assets and inventory tracking and maintenance.
  • Supplier management: Maintain and update supplier contacts and equipment inventory for the office
  • Office Management: Be the point of contact on all office maintenance, repairs and ensure the timeline is up to date.
  • General administrative support, spanning across coordination of misc. creative work (ex-helping creative leads ID the best production house quote) and operational (ex- helping to book flights)

The ideal candidate has:

  • Great organisational skills and attention to detail
  • Ability to multitask like an octopus working a switchboard
  • Proactive approach. We like creative people and creative solutions. No idea is too crazy
  • Experience using Excel, and other Microsoft software along with experience using a Macbook desirable
  • Great organizational skills

 

What you should know about VaynerMedia

Think “lab” and not “agency”. We get excited about solving business problems, not creating advertising for the sake of making advertising. Our entrepreneurship DNA runs deep. We’re willing to break rules, try new things, and test hypotheses if it means better understanding our craft. It’s fun!

Our environment (and pace) feels much more like a start-up than most agencies you might be used to. Hopefully that, and the opportunity to collaborate with the talented and enthusiastic crew, work with big brands excites you, as it does us. We can’t wait to meet you.

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