What’s up? We’re VaynerMedia! We are a contemporary global creative and media agency with an expertise in driving relevance for clients and delivering impactful business results. The independently-owned agency was founded in 2009 and has offices in New York, Los Angeles, London, Singapore, Australia, Thailand, Japan and Mexico City. VaynerMedia has been recognized for its work at Cannes Lions, the Clio Awards and The Webby Awards. It is part of the VaynerX family of companies.

Culture is our key and Empathy is how we build it. VaynerMediaAPAC is strong with a world-class combination of diverse backgrounds collaborating to put forward innovative, creative and strategic solutions to the one advantage that stands the test of time --- PEOPLE. Day in and day out, we propel some of the biggest brands in the world to the intersection of attention and culture. In APAC, we are proudly +150, servicing a diverse client all around the region.

The PITCH

We’re lucky that everyone within our walls thinks creatively, shares a passion for building communities, and understands the world of both big campaigns and social micro-content.

“I use my big-picture thinking, analytical mindset, and knowledge of the work to ensure VaynerMedia resources teams properly against revenue while having the right talent to do the job.”
- Resource Manager

Here’s where you come in.

  • Work with department heads, finance, production, and the project management team to assign resources while balancing the assurance of quality work, and tracking / minimising unallocated labor.
  • Understand company business objectives, financial KPIs, and planned trajectory for each account, to better assess scopes and burn data to make informed resource recommendations and decisions.
  • Create and improve processes that allow the company to have as much foresight as possible into future resource needs and management of them
  • Partner closely with business operations to lay the groundwork for a future-proofed resource management methodology at VaynerMedia.
  • Work with brand teams to anticipate and forecast future resourcing needs and capacity.
  • Work with the HR team to understand the skill sets and interests of each individual and factor them into staffing decisions.
  • Understand overall company business objectives and planned trajectory for each client.
  • Coordinate with the recruiting team to source outside hires and freelance support.
  • Analyze scoping data provided by the business operations team to make informed decisions when assigning staff
  • Provide continued recommendations on how agency staffing structure could evolve as industry trends change and the company continues to grow
  • Work with dept heads and biz leads to understand overall company business objectives and planned trajectory for each account.
  • Work with project management and finance team to analyze scoping and burn data to make informed resource decisions
  • Make recommendations to dept heads for full-time or freelance staffing needs based on scopes and resource forecasts
  • Support business leads and dept heads to drive commercials KPIs by always understanding financial forecasts of accounts and impact of hiring decisions
  • Support dept heads to minimise unallocated labor of creative dept by tracking billability and making recommendations for staffing accordingly
  • Create a process that allows us to have as much foresight as possible into future resource needs
  • Support delivery, strategy, and client service hiring/freelance needs
  • Serve as main point of contact and manage logistics for all freelance staff bookings, contracts and onboarding
  • Own and update freelance tracker to ensure all relevant stakeholders know who is coming in and leaving when
  • Manage annual office freelance budget.

Your Experience

  • 6+ years experience managing cross-departmental resources at a creative agency, with a big focus on creative resourcing.
  • Highly collaborative, positive, and open to feedback
  • In-depth understanding of creative agency processes and best practices
  • Experience working with cross-functional teams and senior leadership to make complex staffing decisions
  • Ability to make staff plans, schedules, cost management plans, and reports
  • Ability to evaluate portfolios for both skills and subjective quality
  • A strong black-book of freelancers that they’ve previously worked with, and ability to vet new ones
  • Ability to make and manage staff plans, schedules, cost management plans and reports
  • Experience working with cross-functional teams and senior leadership to make complex staffing decisions
  • Strong interpersonal management skills with the ability to build rapport and develop trust with peers and senior leaders

 

What you should know about VaynerMedia

Think “lab” and not “agency”. We get excited about solving business problems, not creating advertising for the sake of making advertising. Our entrepreneurship DNA runs deep. We’re willing to break rules, try new things, and test hypotheses if it means better understanding our craft. It’s fun!

Our environment (and pace) feels much more like a start-up than most agencies you might be used to. Hopefully that, and the opportunity to collaborate with the talented and enthusiastic crew, work with big brands excites you, as it does us. We can’t wait to meet you.

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