We are looking for a polished, energetic, and extremely friendly Receptionist/Executive Assistant to find a long-term home on our Office Management team. Our ideal hire is someone who can seamlessly handle all the core parts of an admin role (things like managing complex calendars, prepping for meetings, and drafting correspondence), alongside everything that comes along with working at the front desk of our global headquarters in Midtown Manhattan. In these ever-changing times, our Office Management team is a cornerstone of both our Work-From-Home and our Return-To-Office plans.
Our ideal candidate is someone with a hospitality mindset who thrives in a fast-paced environment. Exceptional organizational, communication, and problem-solving skills are essential, as are independence, integrity, and discretion. For this person, no task is too small or, over time, too large. Members of PDT's Office Management team are collaborative, flexible, and excellent multi-taskers.
Why join us? PDT Partners has a stellar 30+ year track record and a reputation for excellence. Our goal is to be the best quantitative investment manager in the world - measured by the quality of our products, not their size. PDT’s very high employee-retention rate speaks for itself. Our people are intellectually extraordinary and our community is close-knit, down-to-earth, and diverse.
In-person expectations: For now, the team works in-person in the office on a rotating basis. We expect this candidate to be willing and able to work in-person at our Midtown office as well. We take numerous measures to ensure that the work environment is as safe as possible for all employees (limited capacity). For now, no external guests are allowed.
Responsibilities:
- With precision, reliability, and promptness, perform an array of admin work (including scheduling, answering emails and calls, preparing expense reports, arranging travel, and ordering meals).
- Help with a variety of Office Management related tasks, including office moves and working closely with building maintenance, should any issues arise.
- Provide excellent experience for clients, candidates, and all visitors to PDT’s global headquarters in Manhattan, when the time comes to have external guests again.
- Provide logistical support for PDT team members as needed, including scheduling, travel, and expense reports.
- Constantly seek ways to improve our administrative and operational efficiency.
- Typical hours vary between 8:00am-6:00pm, with occasional potential for overtime in the future.
Qualifications:
- 1-3 years of relevant work experience.
- Administrative/executive/personal assistant, office management, or hospitality experience is helpful, though we also welcome applicants without that experience who may be seeking a position with predictable hours (e.g., to facilitate the pursuit of interests outside of work).
- Skilled with Microsoft Outlook, Word, Excel, PowerPoint, various phone systems, and internet tools.
- Excellent verbal and written communication.
- Highly organized and meticulously detail-oriented.
- A curious, practical, and creative mind, with exceptionally high attention to detail—the type that enjoys figuring out root causes, then fixing them.
- A can-do, empathetic spirit matched with poise, especially when the unexpected pops up.
Education:
- Bachelor’s degree and a strong academic background.
The salary range for this role is between $65,000 and $75,000. This range is not inclusive of any potential bonus amounts. Factors that may impact the agreed upon salary within the range for a particular candidate include years of experience, level of education obtained, skill set, and other external factors.
