Payroll and Benefits Specialist

Organization Summary:

For more than a decade, One Earth Future (OEF) has worked to solve complex problems at the root of armed conflict. Through its unique culture of iterative learning and improvement, OEF designs, tests, and partners to scale programs that help communities see problems in new ways and solve them collectively. With its headquarters in Colorado and offices around the world, OEF operates as a portfolio of peace-building programs, each with its own director, strategy, and budget. What holds them together is a common purpose: to provide an impartial platform for diverse stakeholders to form adaptive problem-solving networks for peace.

At the foundation level, OEF very much operates like a private sector organization with an emphasis on efficiency, growth and making tangible impacts within the conflict contexts in which it works. OEF provides the financial, strategic, and operational support needed to iteratively develop solutions to complex problems that could not have been designed in advance.

Position Summary:

This position will be responsible for a variety of accounting tasks revolving around the accounting for payroll and benefits with a growing, international non-profit organization. The payroll specialist will be responsible for payroll and benefits administration for multiple locations, as a part of the Accounting team. The ideal candidate is a hard worker focused on providing excellent service.

Job Type:

Full-Time; Exempt; Salaried

Compensation:

The hiring range for this position is $54,000 - $61,000 annually.

This position is benefits eligible. Offered benefits include Medical, Vision, Dental, Life Insurance, Short and Long Term Disability, and a 401k.

Location:

This position is located at the OEF central office in Broomfield, Colorado and will be remote as necessary during the COVID pandemic.

Reports To:

Assistant Controller

Specific Job responsibilities:

In collaboration with HR, responsible for ensuring payroll documents are collected as required.
Following established procedures, process U.S. payroll through Paycom Payroll platform

Reviews electronic timesheets and corrects entries as needed.
Ensures payroll reports contain no missing information, no negative amounts, etc.
Processes and distributes reports
Submits 401k submittals, tracks and reconciles accounts
Wage recalculations
New employee data verification
Clears payroll discrepancies
Manual checks as needed
Calculate Hazard Pay
Process garnishments as needed

Eventually learn how to prepare Somalia Payroll monthly in Great Plains, ensure that tax calculations are correct by Region, add new hires to payroll. Prepare tax spreadsheets and send to tax authorities.
Work with the Director in Austria to ensure that all employee files for Austrian based employees are complete.
Payroll and benefit reconciliations to the general ledger for all locations.
Ongoing reconciliation of benefits to the payroll deductions to ensure accuracy.
Respond to government reporting like the Annual Services Reports, etc.
Reviews payroll registers and quarterly rollups for accuracy.
Administers benefits including health, dental, vision, life, STD, LTD, FSA/Dependent care, and 401k.

Enter employees into benefits upon hire, open enrollment or with a qualified event.
Process and pay monthly benefit invoices

Ensure processes are followed related to approvals.
Reconciliation of vacation and sick accruals including monthly journal entries for vacation time. Monitoring vacation accruals monthly and notifying employees when they approach the maximum accrual.
Prepares reports related to benefit renewals and audits.
Working with the Assistant Controller, responds to employer tax related notices
Verification of employment requests
Respond to unemployment claims and worker’s comp self audit report.
Assist Controller and Assistant Controller with special projects.
Continuous updating of benefits related employee census each pay period
Process any termination checks
Understand and be compliant with Employee Handbook
Ensure Paycom Payroll is processing all tax payments on time
Reconcile taxes reported to Paycom reports as well as reconciling year end W-2’s and W-3
Maintain supporting documentation in an organized electronic filing system
Review new employee documents for completeness prior to set up
ACA reporting and monthly maintenance in Paycom
Customer service focus when interacting and communicating with staff for payroll notifications and questions

Job Requirements:

Possess sound judgment along with a high level of integrity, confidentiality and dependability.
Knowledge of labor laws and benefits.
Knowledge of payroll accounting procedures including GL.
Adaptability: able to shift gears comfortably, isn’t upset when things are up in the air, doesn’t have to finish things before moving on but tracks things through to completion.
Has compassion for people.
Relates well to many types of people and can build rapport in a constructive and effective way.
2+ years of payroll and benefits experience.
Excellent problem solving ability and creative skills to adapt to a changing, growing environment.
Flexible and service-minded mentality to work with a diversity of people and cultures.
Takes initiative and is able to work independently with minimal supervision.
Intermediate to expert level Excel capability.
Able to sit at a computer for extended periods of time, bend at the waist and reach on a daily basis, and lift and move up to 25 lbs regularly.

Preferred but not required:

Non-profit experience.
GP Dynamics experience.
Paycom Payroll experience.

At One Earth Future (OEF), we celebrate difference and welcome its benefits. Therefore, we are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. If you have a disability or special need that requires accommodation, please let us know.

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One Earth Future (“OEF” hereafer “Controller”) is an NGO whose purpose is the eradication of war and armed conflict through the promotion and development of effective, legitimate systems of cooperation, coordination, and decision making. Pursuant to the European Union General Data Protection Regulation (EU GDPR), OEF, in its capacity as a data controller under the EU GDPR, must obtain your explicit, affirmative consent before it can collect or process any sensitive personal data for a lawful basis. When you apply to a job on this site, the personal data contained in your application will be collected by One Earth Future Foundation (“Controller”), which is located at 525 Zang Street, Broomfield, Colorado, USA and can be contacted by emailing OEF’s Data Protection Officer at DPO@oneearthfuture.org. Your personal data will be processed for the purposes of managing Controller’s recruitment related activities, which include setting up and conducting interviews and tests for applicants, evaluating and assessing the results thereto, and as is otherwise needed in the recruitment and hiring processes. Such processing is legally permissible under Art. 6(1)(f) of Regulation (EU) 2016/679 (General Data Protection Regulation) as necessary for the purposes of the legitimate interests pursued by the Controller, which are the solicitation, evaluation, and selection of applicants for employment. Your personal data will be shared with Greenhouse Software, Inc., a cloud services provider located in the United States of America and engaged by Controller to help manage its recruitment and hiring process on Controller’s behalf. Accordingly, if you are located outside of the United States, your personal data will be transferred to the United States once you submit it through this site. Your personal data will be retained by Controller as long as Controller determines it is necessary to evaluate your application for employment. Under the GDPR, you have the right to request access to your personal data, to request that your personal data be rectified or erased, and to request that processing of your personal data be restricted. You also have to right to data portability. In addition, you may lodge a complaint with an EU supervisory authority. Do you consent to One Earth Future Foundation collecting your personal data as described above and submitted with your application for purposes of managing recruitment related activities?

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