About MaRS

MaRS Discovery District (@MaRSDD) in Toronto is the one of the world’s largest urban innovation hubs. MaRS supports promising startups tackling key societal and industry challenges across Health, Cleantech, Fintech, Enterprise Software, Mobility, and Advanced Manufacturing. In addition to helping startups launch, grow and scale, the MaRS community is dedicated to cross-disciplinary collaboration, commercialization of discoveries and driving ideas to impact.

Position Summary and Responsibilities

Reporting to the Senior Director, Finance this individual will oversee the centralized corporate accounting operations (receivables, payables, employee expenses, and purchasing) for MaRS Group Entities. This includes month and year-end accounting, reconciliations, banking, cash flow, and commodity tax filings.

This individual will lead the and manage the implementation of a new finance system, and advancing the development of key reporting processes, systems and policies to better retrieve and manage data for reporting purposes and management decision making. They will be responsible for the administration of all finance IT systems (MRI, Spreadsheet Server, Concur, etc.), and act as a liaison between accounting users and other stakeholders (IT).

In Addition, this individual will be responsible for the accounting, financial reporting and tax filings for the MaRS Discovery Services Inc and MaRS Foundation (Holdco’s).

Information Technology/Finance Systems

  • Lead and administer finance systems initiatives to provide stable and effective platform for accounting and reporting, including leading the implementation of a new finance system for the organization.
  • Build and develop reports using macros and SQL queries
  • Provide leadership for the finance team in the use of current systems.
  • Lead the development and maintenance of financial reports for key stakeholders using the ERP report writing and/or MS Excel.
  • Participate in the resource and planning relating to information technology.

Accounting & Finance Operations

  • Ensures accounting and financial operation practices executed in accordance with GAAP and sound internal controls. '
  • Manage and supervise daily operations of accounting functions including journal entry processes, capital asset recording and amortization, balance sheet reconciliations, monthly accruals, intercompany reconciliations. Issues identified and resolved on a timely basis.
  • Oversee monthly closing of financial records process working in conjunction with other Finance Managers.
  • Ownership of the chart of accounts for MaRS DD.
  • Supervise cash management processes, ensuring bank deposits, cash transfers, and reconciliations are executed on a timely basis.
  • Supervise the completion of commodity tax remittances. Monitor for appropriate application of commodity taxes on billings and ITC/rebates on payments.
  • Oversee and monitor billings and collections for all revenue streams. In collaboration with program directors, ensure processes and systems are in place to support these activities such that MaRS is able to collect payments promptly.
  • Oversee and monitor purchasing and accounts payable processes. Guide any dispute resolutions as required.
  • Oversee employee expense reimbursement process. Ensure compliance with BPS guidelines and other restrictions placed on usage of government funds.
  • Ownership over the month-end and year-end accounting, reporting and audit preparation of the MaRS Holdco’s.
  • Engage in continuous operations process improvements to achieve efficiencies.

Policies and Procedures

  • Work with the Senior Director, Finance to monitor and develop clear and concise accounting and financial operation policies and procedures, taking into account sound internal controls, efficient best practice, and legislated and regulatory requirements (GAAP, Provincial directives relating to Procurement, Travel, etc.) and contractual obligations.•
  • Develop and deliver training for all MaRS staff to ensure financial policies and procedures (procurement, travel, expense reimbursement) are understood and adhered to.

Information Technology/Finance Systems

  • Lead and administer finance systems initiatives to provide stable and effective platform for accounting and reporting.
  • Provide leadership for the finance team in the use of current systems.
  • Lead the development and maintenance of financial reports for key stakeholders using the ERP report writing and/or MS Excel.
  • Participate in the resource and planning relating to information technology.

Audit

  • Provide support for the annual audit through preparation of schedules, financial statements, and supporting documentation.

Team Leadership

  • Establish annual goals for direct reports and evaluate performance on annual (formal) and ongoing (informal) basis.
  • Provide strong mentorship, coaching and career development for al staff on the finance team.

Other

  • Other projects as determined from time to time.

Qualifications

  • University degree with accounting designation (CPA)
  • 5+ years financial experience including supervisory responsibilities
  • Advanced MS Excel skills
  • Experience in the not-for-profit or government sector
  • Experience in completing financial processes in a dynamic complex environment
  • Demonstrated ability to understand complex issues, financial concepts and linkages
  • Strong analytical and communication skills
  • Strong people management skills
  • Able to contribute and collaborate cross functionally
  • Strong service orientation, with above average interpersonal skills
  • Strong oral and written communication skills
  • High integrity and transparency
  • Creative problem solver, able to identify issues quickly and take initiative to develop solutions
  • Can adapt strategic directives into specific actions plans
  • Attention to detail and quality without losing sight of bigger picture
  • Ability to exercise appropriate judgement and discretions in dealing with confidential information.
  • Collaborative, team player
  • Ability to manage shifting priorities and function calmly and effectively under pressure
  • Enjoys coaching, mentoring and motivating staff to obtain excellence in results
  • Values diversity and culture

Direct Reports

  • Accounts Payable Specialist
  • Accountant x 2

Internal Contacts

  • All Staff

External Contacts

  • Account managers for IT systems, bankers, auditors

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