Business Coordinator, Black Glass

POSITION SUMMARY:

IPG’s first and only consulting led business, Black Glass is an agile marketing consultancy, delivering practical, easy to implement strategic guidance that will have rapid, evident, effective and efficient impact on companies, their brands, and customers. Powered by the world’s largest source of customer data, we turn consumer needs into commercial outcomes, through a process we call Radical ClarityTM that works at the speed of the consumer to increase growth, reduce costs, and actualize results.

Our process includes using data from IPG’s data hub Acxiom and other sources and using financial modeling to develop frameworks with accuracy and practicality for every stage of goals and growth.

We are seeking a highly organized and adaptable individual to join our team as a business coordinator and accelerant to our powerhouse team. This unique role combines the responsibilities of a entry/junior-level “Chief of Staff” with the responsibilities of an early career consultant. As this individual and business grows, it will move into a 100% client facing role.

This is an incredible opportunity for someone looking to extend your capabilities in a formal Marketing Strategy role in a dynamic learning environment. We are a small team, and this individual would be a critical hire to enable four senior leaders. This role has direct access to all clients, projects and leaders.

Black Glass Values  

PARTNERSHIP even at the expense of individual success

We expect partnership at Black Glass, between folks on the team, and with our customers. That means getting to know the whole person, meeting them where they are, and helping them be their best. So when in doubt, reach out and connect – and don’t spend too long in your own world. Moving fast is great, but do it with a partner, please. Finally: because our default setting is having each others’ backs when we fall, don’t be afraid to leap.

IMPACT even at the expense of our scope of work

Revenue and profit are short-term indicators of the change we’re trying to make in the world, and while they’re important, they’re only proxies. We’re obsessed with making a positive impact on the world around us through our customers – so leave each interaction, each project, each relationship better than the way you found it, even if that means calling out the hard thing to discuss, and calling folks in to participate. 

INTENSITY even at the expense of “always on”

While we admire intensity in all its forms, from deep strengths to strong entrepreneurial drive, we also know that highs come with lows, and sprints are followed by rest. We do not expect everyone to be good at everything – we’re seeking greatness in a few, critical areas. We do not expect everyone to be “always on” – we’re looking for fire when people are on. We do not expect to do everything well – we expect surprising levels of awesomeness in the things we choose to do well (yes, even the “boring” stuff). Make it great, or don’t do it at all.

ESSENTIAL FUNCTIONS:

Executive Support for CEO and Chief Strategy Officer

• Manage calendars and organize meetings, both internally and with clients. Prepare meeting logistics, including visiting the NY office to set up meetings and ensure they run smoothly
• Arrange travel (booking flights & hotels), submit expenses and own correspondence for CEO and Chief Strategy Officer

Operations

• Identify operational issues and develop new processes to resolve them 
• Plan Black Glass client events and coordinate team offsites, including coordinating schedules, booking venues, ordering materials, sending out invites, and tracking & managing budgets
• Assist in onboarding new hires, including developing team training content in partnership with the team 
• Work with finance to track payment and budget (do not need a background in finance) 
• Support ad-hoc team operational needs

Project Management

• Assist in coordinating and tracking various admin responsibilities across consulting engagements, including working with finance and legal on paperwork and invoicing
• Creating schedules and workbacks
• Connect the dots on an assortment of projects to help manage capacity
• Run the Black Glass company calendar

3 Skills to Succeed

1. Surprisingly fast - Quick thinker & efficient
2. Detail-oriented - Diligent & highly organized 
3. Multi-Tasker - Highly versatile & ability to manage competing priorities

EDUCATION, SKILLS AND EXPERIENCE REQUIREMENTS:

• 1-2 years in corporate environment – working with senior leaders preferred
• Excellent written and verbal communication skills; must be a storyteller, visually and verbally
• Can-do attitude, flexibility, and willingness to be a team player
• Strong computer skills and proficient in Google suite & Outlook: Calendar, Docs and Drive
• High degree of executive presence, with ability to conduct yourself professionally among executives.
• Ability to maintain confidentiality and handle sensitive information
• Organizational design, and change management is a big plus! 
• Prior marketing experience or interest, including coursework or internships, will be considered

NYC SALARY RANGE:

The salary range for this position is $­­­70,000 to $90,000. Where an employee or prospective employee is paid within this range will depend on, among other factors, actual ranges for current/former employees in the subject position; market considerations; budgetary considerations; tenure and standing with the company (applicable to current employees); as well as the employee’s/applicant’s background, pertinent experience, and qualifications.

BENEFITS OF JOINING IPG:

One of our primary goals is to support the health and well-being of you and your family. Our compensation plan includes the following benefits, in addition to many others:

• Healthcare Options
  • Medical
  • Dental
  • Vision
  • Prescription
• Dependent and Health Care Flexible Spending Accounts
• 401(k) savings plan with company match
• Flexible based Paid Time Off
• Employee Assistance Program
• Legal Assistance Plan
• Tuition Reimbursement
• Employee Stock Purchase Plan
• Exclusive discounts on cell phones, gyms, and everyday purchases

IPG is an equal opportunity employer and we value diversity inclusion and equity at our company. We provide equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, creed, national origin, gender, sexual orientation, age, gender identity, marital status, citizenship, disability, genetic information or veteran status or any other basis prohibited by applicable federal, state or local law.