The Administrative Assistant is an intelligent and dynamic administrative professional with mature judgment, flexibility, independence and follow-through. They are self-motivated and willing to roll up their sleeves to get the job done. They will support the account teams by performing traditional and social media monitoring and conducting research, as well as the office services team as the office receptionist.


  • Answer all incoming calls and distribute messages accordingly.
  • Manage meeting room calendars and troubleshoot as needed.
  • Maintain a working knowledge of all meeting room AV and equipment and be actively available to assist if/when needed.
  • Perform daily media monitoring for account teams.
  • Assist with the ordering of all office catering for client meetings as well as for internal office needs.
  • Assist with the set up and clearing of all meeting rooms.
  • Assist with the organizing and coordinating of office operations and procedures to ensure an organized and efficiently managed Reception and overall office.
  • Ensure that the front office environment consistently maintains a professional and welcoming atmosphere.
  • Support Office Services team to maintain the professional aesthetic by doing visual inspections; including lighting, air conditioning, copier, kitchen / reception bar facilities, etc.
  • Assist with supplies and storage inventory and organization.
  • Diligently manage all office deliveries and pick-ups (FedEx, messengers, etc.)
  • Effectively utilizes research tools to monitor traditional and social media coverage for clients on a          daily basis and in real-time during client announcements
  • Provide administrative support to various senior team members as needed.
  • Tracks all office subscriptions, fees and expenses for the finance team.
  • Other duties as assigned.


  • 1-2 years administrative work, customer service, and/or retail management experience preferred
  • A. required
  • Interpersonal skills to communicate effectively at all levels
  • Superior time management skills; ability to meet deadlines while balancing multiple assignments
  • Positive, energetic attitude; enthusiasm and dedication to exceptional work products
  • Excellent attention to detail and proofreading skills
  • Proficient in Microsoft Suite (Word, Excel, PowerPoint) and social media platforms 
  • Experience with Adobe Creative Suite (InDesign, Photoshop, Illustrator) a plus
  • Experience with media monitoring and tracking platforms (Factiva, Cision, TV Eyes) a plus

Apply for this Job

* Required
When autocomplete results are available use up and down arrows to review
+ Add Another Education

U.S. Equal Opportunity Employment Information (Completion is voluntary)

Individuals seeking employment at M Booth are considered without regards to race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, gender identity, or sexual orientation. You are being given the opportunity to provide the following information in order to help us comply with federal and state Equal Employment Opportunity/Affirmative Action record keeping, reporting, and other legal requirements.

Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

Race & Ethnicity Definitions

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Form CC-305

OMB Control Number 1250-0005

Expires 1/31/2020

Voluntary Self-Identification of Disability

Why are you being asked to complete this form?

Because we do business with the government, we must reach out to, hire, and provide equal opportunity to qualified people with disabilities1. To help us measure how well we are doing, we are asking you to tell us if you have a disability or if you ever had a disability. Completing this form is voluntary, but we hope that you will choose to fill it out. If you are applying for a job, any answer you give will be kept private and will not be used against you in any way.

If you already work for us, your answer will not be used against you in any way. Because a person may become disabled at any time, we are required to ask all of our employees to update their information every five years. You may voluntarily self-identify as having a disability on this form without fear of any punishment because you did not identify as having a disability earlier.

How do I know if I have a disability?

You are considered to have a disability if you have a physical or mental impairment or medical condition that substantially limits a major life activity, or if you have a history or record of such an impairment or medical condition.

Disabilities include, but are not limited to:

  • Blindness
  • Deafness
  • Cancer
  • Diabetes
  • Epilepsy
  • Autism
  • Cerebral palsy
  • Schizophrenia
  • Muscular dystrophy
  • Bipolar disorder
  • Major depression
  • Multiple sclerosis (MS)
  • Missing limbs or partially missing limbs
  • Post-traumatic stress disorder (PTSD)
  • Obsessive compulsive disorder
  • Impairments requiring the use of a wheelchair
  • Intellectual disability (previously called mental retardation)
Reasonable Accommodation Notice

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

1Section 503 of the Rehabilitation Act of 1973, as amended. For more information about this form or the equal employment obligations of Federal contractors, visit the U.S. Department of Labor's Office of Federal Contract Compliance Programs (OFCCP) website at

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.