ABOUT ENERGY FOUNDATION

U.S. Energy Foundation’s (EF) mission is to secure a clean and equitable energy future to tackle the climate crisis. We envision a healthy, safe, equitable economy powered by clean energy. We believe a thriving clean energy economy can create sustainable opportunities, spur innovation, and protect our climate—for today and future generations.

EF supports education and analysis to promote non-partisan policy solutions that advance renewable energy and energy efficiency while opening doors to greater innovation and productivity—growing the economy with dramatically less pollution. For more than 30 years, EF has supported grantees to help educate policymakers and the general public about the benefits of a clean energy economy. Our grantees include business, health, environmental, labor, equity, community, faith, and consumer groups, as well as policy experts, think tanks, universities, and more.

At EF, Diversity, Equity, and Inclusion (DEI) are top organizational commitments. We are working daily to uproot racism and other forms of oppression and create equitable systems that support people to flourish. We aim to bring humility, transparency, respect, and an appreciation for others’ lived experiences to our interactions with colleagues, grantees, and partners.

EF’s Fundraising Philosophy

As EF’s primary clients/partners are our funders and grantees, EF commits to acting as a strategic and thought leader for our current and prospective funding partners and the field by:

  1. Collaborating—and co-creating, where feasible and desired—on strategy development including the hosting and/or managing of funder collaboratives
  2. Serving as advocates for diversity, equity, inclusion, and justice in climate philanthropy 
  3. Offering excellent, responsive service by providing proactive, compelling and timely updates and information

EF is headquartered in San Francisco, CA, and our more than 100 staff members are based in locations throughout the Midwest, Northeast, Southeast, and Western regions where they can best serve our programs, partners, operations, and other functions. 

POSITION SUMMARY

The Senior Payroll Administrator will manage the payroll functions of our remote-first organization, with employees located in 25+ states, ensuring payroll, benefits, and related taxes/fees are processed on time, accurately, and in compliance with regulatory and accounting requirements. 

RESPONSIBILITIES

Payroll, Tax, and Benefit Processing

  • Prepare and initiate semi-monthly and bi-weekly payroll processing, including off-cycle runs for terminated employees and other exception events  
  • Track and ensure inclusion of compensation, tax, and benefit adjustments for each pay cycle
  • Set up and maintain payroll profiles for new and existing employees in coordination with Human Resources and payroll system provider
  • Work with Human Resources and payroll system providers as needed to initiate adjustments to master coding for types of wages, taxes, benefits, deductions, adjustments, etc. 
  • Manage required state and other agency registrations, and complete agency filings and tax/fee deposits 
  • Confirm benefits transactions have been accurately processed for each employee

Accounting, Audits, and Other

  • Perform payroll system data transfers to accounting system, updating mapping as required
  • Calculate and record monthly payroll accrual entries
  • Complete departmental shared payroll expense allocations
  • Perform monthly and quarterly reconciliation of transactions and balances across payroll, benefits, and accounting systems
  • Reconcile quarterly IRS 941 tax returns to accounting system payroll data
  • Produce payroll census reports for annual workers’ compensation audit
  • Prepare payroll and benefit schedules for annual financial audit, and provide supporting documentation for auditor testing requests
  • Lead organization’s ERISA audit review preparation and material’s request response, and act as primary contact for auditor
  • Review W2s prior to annual distribution to employees
  • Continually seek and recommend process improvements
  • Perform other duties and special projects as assigned

QUALIFICATIONS

  • Strong preference for a minimum of five years of related experience in performing a broad range of payroll and administration functions, including related accounting and audit activities  
  • Experience with federal, state, and local agency compliance and filing activities
  • Strong collaborator with excellent verbal and written communication skills
  • Solutions oriented and efficient in handling employee inquiries 
  • Demonstrated organizational skills and attention to detail, committed to quality and accuracy
  • Curious and innovative in seeking to expand skill sets and recommend improvements 
  • Excellent judgment regarding the handling of confidential and sensitive employee and organization information

SUPERVISION

Reports to the Senior Director, Finance.

COMPENSATION

This is a full-time position. The target salary for this position is $103,500 for a candidate based in the San Francisco Bay Area, and $94,500 for candidates in other areas of the U.S. EF provides a comprehensive benefits package, including competitive salary, medical, dental, vision, disability, and retirement benefits and paid time off.

OTHER REQUIREMENTS

Ability to travel one to two times a year for three to four business days at a time.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is required to spend extended hours at the computer. This position requires moderate levels of domestic travel.

WORK ENVIRONMENT

EF is a remote-first work environment. This position may be based in any of EF’s offices or may work remotely from anywhere in the U.S.

The office environments include some shared workspace, some individual offices, and shared kitchen facilities, with moderate noise levels and a collegial atmosphere. On occasion, there are activities or events after work hours.

 

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Energy Foundation has prioritized a commitment to Diversity, Equity, and Inclusion both internally and in its external work. We recognize the necessity of diverse perspectives in our work to address climate change and promote clean energy to ensure everyone enjoys the benefits of progress. We are collecting the following optional information to ensure our recruiting efforts are effective. Any information that you choose to provide is not linked to your application and is gathered for recruitment purposes only.

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