Job Description

Title:                          Sr Executive Facilities & Admin (Non IT procurement)

Department:               Administration

Reporting To:              Assistant Manager – Administration




This position is to ensure that all the facility procurement activities are being take care and ensuring good quality of service is delivered by the vendors. Monitoring the consumption and ordering of all essential needs and ensuring timely payments of the service providers.

Major Accountabilities (duties may include but are not limited to)


  • Procurement of Non-IT material and being spoc for complete procurement cycle
  • Preparation of RFQ/ RFP and sharing with respective vendors
  • Getting the vendor quotes, obtaining approvals as per company procurement policy
  • Vendor negotiations and preparation of SLA
  • Preparation of comparison statement
  • Tracking and ensuring the material delivery as per the timelines
  • Follow up with finance team to ensure timely payments to the vendors
  • Preparation and execution of vendor agreements/ addendums /purchase orders
  • Preparation and maintaining of vendor agreement and AMC trackers
  • Submission LUTs of all vendors to finance team
  • Initiating Vendor contract renewal / termination communications
  • Procuring the consumables/pantry items/stationary etc, based on the requirement.
  • Procurement of material / services for company events
  • Assisting the Asst.Mgr and Sr.Mgr to take up the tasks in absence of any of the admin team member.]
  • Preparation of MIS , expense reports, admin dash boards etc.,
  • Contract labor management and liasoning with SEZ officials for material clearance.




The primary customers for this position would be Facilities vendors, Employees, Administration team and the visitors. The type of contact would be primarily through Voice and e-mail.


QUALIFICATIONS REQUIRED (including education, experience and skills) 

  • Minimum of Graduate with 6-8 years of experience in Non IT procurement
  • Excellent written and oral communication skills.
  • Willingness to work on multiple shifts.
  • Proficiency in MS Excel and Power point.

Interpersonal Skills

  • Must have the ability to prioritize tasks and understand the importance and urgency of specific requests
  • Exhibits respect for other team members and management
  • Ability to work independently and / or part of a team.

Organizational Skills 

  • Exhibits an appropriate sense of urgency in managing responsibilities
  • Excels in managing customer expectations with consistent results
  • Consistently sets goals for themselves and effectively manages the responsibilities of their desk



While this job description is intended to be an accurate reflection of the job requirements, management reserves the right to modify, add, or remove duties from particular jobs and to assign other duties as necessary.

About Berkadia:

Berkadia, a joint venture of Berkshire Hathaway and Jefferies Financial Group, is an industry leading commercial real estate company providing comprehensive capital solutions and investment sales advisory and research services for multifamily and commercial properties. Berkadia is amongst the largest, highest rated and most respected primary, master and special servicers in the industry.

Berkadia is an equal opportunity employer and affords equal opportunity to all applicants and employees for all positions without regard to race, color, religion, gender, national origin, age, disability or any other status protected under the law.

Our people are our greatest strength and make Berkadia a great place to work, creating an environment of trust, mutual respect, innovation and collaboration. Our culture is driven by our core values:

To know more about Berkadia, please visit our website

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