STUDIO COORDINATOR

APPARATUS is a New York-based designer and manufacturer of a distinctive catalog of high-end, high-touch lighting, furniture and objects. We produce both in-house and with the support of high-quality external partners; our catalog is sold globally.

RESPONSIBILITIES

Manage the overall experience and appearance of the studio and ensure it runs seamlessly.
Build relationships with our team members to understand and respond to needs of the team.
Manage relationships with external partners, e.g., building management, vendors for storage, cleaning, and other office-related needs.
Receive and distribute incoming mail and deliveries and manage outgoing messengers and shipments.
Oversee shipping and label management for all office employees for both internal and external shipments.
Stay up-to-date on company initiatives, prioritize the organization’s needs.
Develop organizational procedures and systems to increase efficiencies.
Serve as facilities liaison, helping to resolve electrical, plumbing, and maintenance issues.
Oversee all office operations, equipment, maintenance, service contracts and systems.
Order lunch for the executive team and coordinate catering for meetings.
Maintain inventory of office supplies and equipment.
Work closely with IT to resolve technology issues.
Manage conference room schedules and calendars.
Work closely with HR, IT and managers to coordinate New Hire orientation, tours and off-boarding as needed.
Coordinate international and domestic travel logistics including flight itineraries, hotel rates and reservations.

SKILLS

Ability to multi-task effectively and switch focus with ease.
Extremely organized with keen attention to detail.
Excellent time-management skills, independent drive and the ability to work under pressure to deliver projects under tight deadlines.
Professional, confident, and gracious.
Self-starter with the ability to work independently and with minimal guidance.
Excellent verbal and written communications skills.
Sound personal judgement, detail-oriented and organized.
Comfortable stepping outside regular duties as needed.
Ability to adapt quickly to changing plans and priorities in an ever-evolving environment.
Ability to respond professionally to critical feedback and proactively in seeking support and help when needed.

EXPERIENCE AND QUALIFICATIONS

High school diploma or GED.
Previous experience in similar role.
Experience in a high-paced environment that values consistency, efficiency, and excellence.
Experience servicing high-end clientele.
Proven experience managing competing priorities and urgent requests.
Demonstrated ability to communicate clearly and effectively; ability to delegate and drive for results.

WORK SCHEDULE

Full-time Studio hours: Monday–Friday generally 10:00AM–6:00PM.
Longer hours and weekend availability as needed.

PERFORMANCE REVIEW AND CHECK-INS SCHEDULE

Weekly 1:1s.
Annual performance review.

Salary from $25/hour

This is a full-time position with competitive compensation and benefits. We are an Equal Opportunity Employer. Position is based in our New York studio. Must be legally authorized to work in the U.S. without sponsorship.

Apply for this Job

* Required

First Name *

Last Name *

Email *

Phone

Resume/CV *

Dropbox Google Drive

(File types: pdf, doc, docx, txt, rtf)

Cover Letter

Dropbox Google Drive

(File types: pdf, doc, docx, txt, rtf)

– Why do you want to work at APPARATUS? *

– Are you legally authorized to work in the U.S. without sponsorship? *

– Will you now or in the future require sponsorship to legally work in the U.S.? *

– This position is non-remote and is based in our New York Studio Full Time. *

– If referred by an APPARATUS team member, please list them here.

– GDPR (General Data Protection Regulation) Disclosure *

When you apply to a job on this site, the personal data contained in your application will be collected by APPARATUS LLC (“Controller”), which is located at 124 West 30th Street NY, NY 10001 and can be contacted by emailing info@apparatusstudio.com.

Controller’s data protection officer is Rebecca Daly, who can be contacted at rebecca.daly@apparatusstudio.com. Your personal data will be processed for the purposes of managing Controller’s recruitment related activities, which include setting up and conducting interviews and tests for applicants, evaluating and assessing the results thereto, and as is otherwise needed in the recruitment and hiring processes. Such processing is legally permissible under Art. 6(1)(f) of Regulation (EU) 2016/679 (General Data Protection Regulation) as necessary for the purposes of the legitimate interests pursued by the Controller, which are the solicitation, evaluation, and selection of applicants for employment.

Your personal data will be shared with Greenhouse Software, Inc., a cloud services provider located in the United States of America and engaged by Controller to help manage its recruitment and hiring process on Controller’s behalf. Accordingly, if you are located outside of the United States, your personal data will be transferred to the United States once you submit it through this site. Because the European Union Commission has determined that United States data privacy laws do not ensure an adequate level of protection for personal data collected from EU data subjects, the transfer will be subject to appropriate additional safeguards under [either the standard contractual clauses or the Privacy Shield]. You can obtain a copy of the standard contractual clauses by contacting us at rebecca.daly@apparatusstudio.com.

Your personal data will be retained by Controller as long as Controller determines it is necessary to evaluate your application for employment. Under the GDPR, you have the right to request access to your personal data, to request that your personal data be rectified or erased, and to request that processing of your personal data be restricted. You also have to right to data portability. In addition, you may lodge a complaint with an EU supervisory authority.

– CCPA Disclosure

APPARATUS ("Company", "we" or "us") has issued this California Privacy Notice to describe how we handle Personal Information that we collect and process about job applicants who are residents of California (collectively referred to as "you") applying for a job at or working for APPARATUS.

We respect the privacy rights of individuals and are committed to handling Personal Information responsibly and in accordance with applicable law. This Notice sets out the Personal Information that we collect and process about you, the purposes of the processing and the rights that you have in connection with it. The California Consumer Privacy Act of 2018, including the California Privacy Rights Act of 2020 and any regulations promulgated thereunder (“CCPA”), provides California residents with specific rights regarding their Information. This Notice, which applies only to California residents, describes your rights under the CCPA, explains how you may exercise your rights, and provides an overview on the types of Personal Information we collect.

When appropriate we will provide a “just in time” notice or notice at collection to cover any additional processing activities not mentioned in this document.

If you have any comments or questions about this Notice, please contact us at hr@apparatusstudio.com

The CCPA defines “Personal Information” as information that identifies, relates to, describes, references, or is reasonably capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular consumer or household. Data that has been de-identified, anonymized, or aggregated, or that otherwise cannot reasonably be related back to a specific person, is not considered Personal Information.

When making an application for employment or engagement with Company, we may process Personal Information about you and your dependents, beneficiaries and other individuals whose Personal Information has been provided to us.

The types of Personal Information we may process include, but are not limited to:

Identification data – such as your name, gender, photograph, date of birth, Staff Member IDs.
Contact details – such as home and business address, telephone/email addresses, emergency contact details.
Employment details – such as job title/position, office location, employment contract, performance and disciplinary records, grievance procedures, sickness/time-off records.
Background information – such as academic/professional qualifications, education, CV/résumé, criminal records data (for vetting purposes, where permissible and in accordance with applicable law).

We may also process Sensitive Personal Information relating to you. The CCPA’s definition of Sensitive Personal information includes social security, driver’s license, state ID, or passport number; racial or ethnic origin; union membership; biometric information; and personal information concerning health, or sexual orientation ("Sensitive Personal Information"). We do not sell Sensitive Personal Information collected under this Notice.

If you are applying for a role at Company, then we collect and use your Personal Information primarily for recruitment purposes – in particular, to determine your qualifications for employment or engagement as an independent contractor and to reach a hiring decision. This includes assessing your skills, qualifications and background for a particular role, verifying your information, carrying our reference checks or background checks (where applicable) and to generally managing the hiring process and communicating with you about it.

If you are accepted for a role at Company, the information collected during the recruitment process may form part of your ongoing Staff Member record.

If you are not successful, we may still keep your application for internal reporting and to allow us to consider you for other suitable openings within Company in the future.

Enter the verification code sent to to confirm you are not a robot, then submit your application.

Security Code *

This application was flagged as potential bot traffic. To resubmit your application, turn off any VPNs, clear the browser's cache and cookies, or try another browser. If you still can't submit it, contact our support team through the help center.

Studio Coordinator

STUDIO COORDINATOR

Apply for this Job