PROCUREMENT ANALYST

APPARATUS is a New York-based designer and manufacturer of a distinctive catalog of high-end, high-touch lighting, furniture and objects. We produce both in-house and with the support of high-quality external partners; our catalog is sold globally.

We’re looking for a smart, enthusiastic Procurement Analyst with 2+ years of experience. The ideal candidate is a self-starter who is eager to learn and has an incredible level of attention to detail. They will also possess strong communication skills and be comfortable working with critical data. The ideal candidate is an analytical thinker who enjoys working in a dynamic environment and collaborating with internal functional teams that maintain high levels of service with all vendor partners.

RESPONSIBILITIES INCLUDE:

PRODUCTION PURCHASE ORDERS

Analyze inventory levels, consumption trends and prepare buy recommendations that meet or exceed production requirements and optimize inventory.
Create and maintain purchase orders, flagging and reconciling any discrepancies as they arise.
Communicate updates that may affect business with enough time to mitigate impact.
Manage orders with real-time system updates and documentation.
Utilize systems (CRM/ERP) and tools to track component order status.
Keep system item and vendor information accurate and up-to-date.
Liaise with Finance in submitting vendor invoices for routing, ensure payment information is accurate and communicate status to vendor.
Gain in-depth knowledge of components, vendors, and department processes.

OTHER

Maintain a meticulous calendar of procurement activities and vendor communication.
Manage all indirect supply purchasing relating to Factory needs.
Assist with reporting and projects as needed.
Collaborate with internal functional teams to support new product launches.
Work to improve business processes on an ongoing basis through automation, thoughtful analysis and researching best practices; make recommendations for process improvement as needed.

SKILLS

Keen eye for detail with ability to efficiently organize data, draw valid conclusions, and identify risks.
Able to produce consistent and high-quality work.
Excellent verbal and written communications skills.
Willingness to support the general Manufacturing team with first-rate client service both internally (APPARATUS staff) and externally (APPARATUS vendor partners).
Detail-oriented, organized and thoughtful.
Solutions-based thinker with a positive attitude, displayed both as an individual and within a collaborative team.
Excellent time-management skills, independent drive and the ability to work under pressure to deliver projects under tight deadlines.
Able to respond professionally to critical feedback.
A self-starter who is proactive about troubleshooting or seeking assistance with challenging situations.
Able to work standing for an extended period of time.
Able to climb a ladder.
Able to routinely raise arms over head, reach and repetitively lift up to 30 pounds, and occasionally more.

EXPERIENCE AND QUALIFICATIONS

Minimum of 2 years in a comparable role and business, specializing in high quality products.
Bachelor’s degree: Business or Supply Chain concentration a plus.
Demonstrated supplier relationship management and communication ability.
Excellent data entry skills along with a knack for numbers.
High degree of accuracy and attention to detail.
Strong proficiency utilizing Microsoft Excel is a must.
Enterprise Resource Planning (ERP), Material Resource Planning (MRP), and/or Inventory Control systems.
Experience operating with a consistently upbeat positive attitude in a highly collaborative environment with appropriate level of pace and urgency.

WORK SCHEDULE

Full-time, in-person studio hours: Monday–Friday generally 9:00AM–5:00PM.
Longer hours and weekend availability as needed.

PERFORMANCE REVIEW AND CHECK-INS SCHEDULE

Weekly 1:1s.
Annual performance review.

This is a full-time position with competitive compensation and benefits. We are an Equal Opportunity Employer. Position is based in our New York studio. Must be legally authorized to work in the U.S. without sponsorship.

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– Why do you want to work at APPARATUS? *

– Are you legally authorized to work in the U.S. without sponsorship? *

– Will you now or in the future require sponsorship to legally work in the U.S.? *

– This position is non-remote and is based in our Brooklyn Production Facility. *

– If referred by an APPARATUS team member, please list them here.

– GDPR (General Data Protection Regulation) Disclosure *

When you apply to a job on this site, the personal data contained in your application will be collected by APPARATUS LLC (“Controller”), which is located at 124 West 30th Street NY, NY 10001 and can be contacted by emailing info@apparatusstudio.com.

Controller’s data protection officer is Rebecca Daly, who can be contacted at rebecca.daly@apparatusstudio.com. Your personal data will be processed for the purposes of managing Controller’s recruitment related activities, which include setting up and conducting interviews and tests for applicants, evaluating and assessing the results thereto, and as is otherwise needed in the recruitment and hiring processes. Such processing is legally permissible under Art. 6(1)(f) of Regulation (EU) 2016/679 (General Data Protection Regulation) as necessary for the purposes of the legitimate interests pursued by the Controller, which are the solicitation, evaluation, and selection of applicants for employment.

Your personal data will be shared with Greenhouse Software, Inc., a cloud services provider located in the United States of America and engaged by Controller to help manage its recruitment and hiring process on Controller’s behalf. Accordingly, if you are located outside of the United States, your personal data will be transferred to the United States once you submit it through this site. Because the European Union Commission has determined that United States data privacy laws do not ensure an adequate level of protection for personal data collected from EU data subjects, the transfer will be subject to appropriate additional safeguards under [either the standard contractual clauses or the Privacy Shield]. You can obtain a copy of the standard contractual clauses by contacting us at rebecca.daly@apparatusstudio.com.

Your personal data will be retained by Controller as long as Controller determines it is necessary to evaluate your application for employment. Under the GDPR, you have the right to request access to your personal data, to request that your personal data be rectified or erased, and to request that processing of your personal data be restricted. You also have to right to data portability. In addition, you may lodge a complaint with an EU supervisory authority.

– CCPA Disclosure

APPARATUS ("Company", "we" or "us") has issued this California Privacy Notice to describe how we handle Personal Information that we collect and process about job applicants who are residents of California (collectively referred to as "you") applying for a job at or working for APPARATUS.

We respect the privacy rights of individuals and are committed to handling Personal Information responsibly and in accordance with applicable law. This Notice sets out the Personal Information that we collect and process about you, the purposes of the processing and the rights that you have in connection with it. The California Consumer Privacy Act of 2018, including the California Privacy Rights Act of 2020 and any regulations promulgated thereunder (“CCPA”), provides California residents with specific rights regarding their Information. This Notice, which applies only to California residents, describes your rights under the CCPA, explains how you may exercise your rights, and provides an overview on the types of Personal Information we collect.

When appropriate we will provide a “just in time” notice or notice at collection to cover any additional processing activities not mentioned in this document.

If you have any comments or questions about this Notice, please contact us at hr@apparatusstudio.com

The CCPA defines “Personal Information” as information that identifies, relates to, describes, references, or is reasonably capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular consumer or household. Data that has been de-identified, anonymized, or aggregated, or that otherwise cannot reasonably be related back to a specific person, is not considered Personal Information.

When making an application for employment or engagement with Company, we may process Personal Information about you and your dependents, beneficiaries and other individuals whose Personal Information has been provided to us.

The types of Personal Information we may process include, but are not limited to:

Identification data – such as your name, gender, photograph, date of birth, Staff Member IDs.
Contact details – such as home and business address, telephone/email addresses, emergency contact details.
Employment details – such as job title/position, office location, employment contract, performance and disciplinary records, grievance procedures, sickness/time-off records.
Background information – such as academic/professional qualifications, education, CV/résumé, criminal records data (for vetting purposes, where permissible and in accordance with applicable law).

We may also process Sensitive Personal Information relating to you. The CCPA’s definition of Sensitive Personal information includes social security, driver’s license, state ID, or passport number; racial or ethnic origin; union membership; biometric information; and personal information concerning health, or sexual orientation ("Sensitive Personal Information"). We do not sell Sensitive Personal Information collected under this Notice.

If you are applying for a role at Company, then we collect and use your Personal Information primarily for recruitment purposes – in particular, to determine your qualifications for employment or engagement as an independent contractor and to reach a hiring decision. This includes assessing your skills, qualifications and background for a particular role, verifying your information, carrying our reference checks or background checks (where applicable) and to generally managing the hiring process and communicating with you about it.

If you are accepted for a role at Company, the information collected during the recruitment process may form part of your ongoing Staff Member record.

If you are not successful, we may still keep your application for internal reporting and to allow us to consider you for other suitable openings within Company in the future.

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