Who are we?
Kodiak is one of the fastest growing food companies that is disrupting the industry with its better-for-you breakfast and snacking options. Our journey with food began by restoring the tradition of whole grain flapjacks and adding some protein to fuel folks' adventures. In the process, we discovered that foods made closer to nature are not only fueling but taste better. So, we set out to inspire wilder, wide-open lives by feeding epic days through real breakfasts. That’s one of the reasons we’re in the scenic Rocky Mountains of Park City, Utah: to live our purpose and be close to nature.
Our mission is to become the most loved, next generation food brand, and we’re well on our way. We craft the best-selling whole grain flapjack mix in the nation along with toaster waffles, baking mixes, oatmeal, syrup, and snacking options at all major retailers. We’re expanding rapidly as our business continues to grow year-after-year and need to build our team with people that share our passion for the outdoors, bring industry experience, thrive in an entrepreneurial culture, and want to make an impact in the food space. We believe that eating real, good-for-you food, being active outdoors, and preserving nature will restore balance generations before us worked so hard to forge. We embrace the spirit of the Kodiak – a pristine wilderness with a rich ecosystem – and we rely on that spirit of the Kodiak to inspire the work we do, the food we eat, and the way we play.
Job Type: Full-Time, Hourly (Non-exempt)
Job Location: Kodiak HQ: Park City, Utah
What will this position do?
The Executive Assistant will manage calendars, organize meetings, screen emails, arrange travel and manage expenses for senior executives. This position will handle tasks and prioritize correspondence to support C-level executives to focus on decision making and their responsibilities. You will also serve as links between the executive and the rest of Kodiak, contribute to better organization and planning, and help leaders be more effective in their roles. In many ways, this position will be the operational glue that keeps things running smoothly.
- Manage day-to-day calendar, schedule appointments and help prioritize key meetings
- Schedule meetings as needed using TEAMS, or reserving in-person conference space
- Prepare for in-person meetings, providing materials or catering
- Coordinate time with executive and rest of the team
- Manage correspondence with outside contacts, for scheduling or other matters that need attention
- Manage executive correspondence when needed
- Manage small office projects - such as clean up, office facility needs, or other
- Coordinate travel arrangements
- Manage expense reporting and BearBucks reimbursement (ask about this unique Kodiak perk!), etc.
- Prepare materials, such as power point presentation
- Approve invoices in internal Finance and Accounting system, Mineral Tree
- Manage relationships - being the trusted gateway to the executive, being able to have relationships with those who need time with the executive
- Coordinate team events / team meetings as needed
- Front desk coverage as needed
- Performs other related duties as assigned
What are we looking for?
We are looking for someone who has a high degree of organizational skills, attention to detail, and the ability to multi-task. This individual must also take initiative, be very organized, and be a team player with a high level of resourcefulness. We are looking for someone with the ability to plan and carry out responsibilities with minimal direction.
- A passion for doing what needs to be done to help Kodiak reach its goals
- A passion for supporting our team and for administrative, office management, and assistant work
- 3+ years of experience as an Executive Assistant
- Strong expertise with Microsoft Office (Word, Excel, PPT, Outlook)
- Highly organized
- Flexible and adaptive to rapid change and organizational growth
- Strong and friendly people skills ability to collaborate with other team members
- Ability to identify and solve problems
- Close attention to detail, follow-up, and time management
- Strong writing and verbal communications skills
What else do I need to know?
This role is based in our headquarters near the ski slopes and mountain trails of Park City, Utah. We have a hybrid schedule. We offer competitive compensation and benefits that include:
- Health/vision/dental plans
- 401k match
- Relocation assistance
- Annual performance bonus
- A company fleet of snowboards and other equipment
- Active lifestyle allowance
- Therapy Benefit
- All-you-can-eat flapjacks
- Flexible vacation
- Early-out Fridays
- Parental leave
- Casual dress code
- A variety of other Kodiak-unique perks
Recognized by Inc and Utah as one of America’s best places to work, we are known for our awesome work environment – a fun and authentic place where wins are celebrated, collaboration is king, work is balanced with life, and every individual makes a deep impact. We proactively search for ways to develop each individual along their career path here at Kodiak and beyond. We're inspired and committed to creating natural, authentic food with superior taste to fuel a healthy, active lifestyle. We feel encouraged by some of the trends in food today and believe that with a concerted effort we can make an enormous impact in building momentum for natural, better-for-you foods. We invite you to apply to join our team and leave your legacy on the future of food.
At Kodiak, we foster a truly inclusive community that encourages, supports, and celebrates what makes each of us unique. We bring our full authentic selves to work and leverage our diverse backgrounds and perspectives to create a culture of belonging that feeds epic days & wilder lives.
