Operations and Office Manager at Hillels of Georgia

Operations and Office Manager

Hillels of Georgia

Role Overview

Hillels of Georgia is seeking a highly organized, detail-oriented professional for a contract to hire Operations and Office Manager role located in Midtown Atlanta.

This critical role needs an experienced, dedicated, and deadline-driven team player. A professional with thoughtful decision-making and effective time management skills. This person will play a crucial role in providing support to the Chief Executive Officer and will be responsible for ensuring the efficient and effective operations of the organization.

The Operations and Office Manager will be a liaison for campus directors and partners to oversee various facilities, administrative/office, and vendor management functions to create a cohesive environment and to support the achievement of the organization’s mission to create vibrant Jewish life on every campus in Georgia. They do so by providing meaningful Jewish experiences and campus facilities to thousands of students on campuses across Georgia.

What You’ll Do

Facilities Oversight:

• Partner with Campus Directors to manage and support the three buildings (two owned, one leased) and several other utilized spaces to ensure they meet organizational needs.
• Support property/facility management activities related to both leased and owned properties.
• Manage effective vendor relationships and serve as liaison in support of facilities (e.g. repairs, maintenance, upgrades etc.) 
• Develop strategies to optimize facility use and reduce operational costs.
• Maintain inventory of office and kitchen supplies.
• Oversee general office and building upkeep, ensuring all spaces are well maintained.

Administrative/Financial Support:

• Create, review, and update office procedures and policies (e.g., operations manuals, facility reservations, security protocols) to support office equipment needs and streamline processes.
• Provide executive support to the CEO (calendar management, travel arrangements, correspondence, etc.).
• Serve as liaison to and partner with external Accounting/Bookkeeping firm to ensure regular reporting, projections are completed, and results are shared with executive team; may support check processing, reimbursement and Venmo requests.
• Support the Board by preparing meeting agendas and facilitating meeting planning and logistics.
• Provide occasional operational support, in partnership with Campus Directors, for student programs.
• Oversee general office and building upkeep, ensuring all spaces are well maintained.
• Coordinate and communicate with vendors, including custodial and maintenance
• In partnership with technology vendor, oversee IT systems and software to optimize operational efficiency.
• Identify, suggest, and potentially support implementing technology solutions to improve productivity and data management.
• Prepare and submit reports to Board members and other stakeholders.
• Provide administrative support for the Development team to execute fundraising strategies.
• Plan and organize annual fundraising events including our [ parents weekend, alumni weekend and annual gala.]
• Administer direct mail solicitation campaign (ex: high holiday campaign) including creation of strategy, preparation of mailing/emails, organization of mailing list(s), and appropriate follow-up.
• Build a young alumni committee to cultivate a culture of giving among new professionals
• Provide exceptional communication to funders, parents and supporters of [ college ] Hillel through letter-writing campaigns, newsletters, thank-a-thons and social media.
• Lead the management of our donor management system. Process donations, generate reports, and ensure the system is consistently accurate.

What You’ll Bring to the Job

• Bachelor's degree in business administration, non-profit management, or a related field preferred but not required.
• 5+ years of experience in business operations, office management, administrative support.
• A strong focus on and enjoyment in working on a team, teamwork, and collaboration.
• Must be very process-oriented and deadline-oriented, with exceptional organizational, time management, and problem-solving skills. Should enjoy developing systems, organizing documents, creating and implementing systematic workflows.
• Proficiency in office software and technology tools. Familiarity with QuickBooks is a plus.
• Exceptional communication, interpersonal, and leadership skills.
• Knowledge of and respect for the Jewish faith, culture, and tradition with a commitment to the organization’s mission and values.

What You’ll Receive

• Competitive salary in the non-profit marketplace. The salary range for this role is $65,000-$70,000.
• A comprehensive benefits package, including health insurance, retirement plan, Life, AD&D, and Long Term Disability (LTD) insurances, Flexible Spending accounts, generous vacation/sick time, and parental leave.
• Great professional development, mentoring, and skill-building opportunities.

About Hillels of Georgia

Hillels of Georgia, a regional Hillel system, serves as an umbrella organization partnering with college campuses to provide thousands of Jewish students with their Jewish home away from home. Our mission is to create vibrant Jewish life on every campus in Georgia. We do so by providing meaningful Jewish experiences to thousands of students on campuses across Georgia. Hillels of Georgia was founded in 2003 to engage and empower Jewish students to create vibrant and dynamic Jewish life on campuses across the state. Hillels of Georgia is a proud member of Hillel International and beneficiary of the Jewish Federation of Greater Atlanta.

Hillels of Georgia is affiliated with Hillel International. Hillel International enriches the lives of Jewish students so they may enrich the Jewish people and the world, and envisions a world where every student is inspired to make an enduring commitment to Jewish life, learning and Israel.