Office Coordinator
Hillel Jewish University Center of Pittsburgh
Role Overview
Make your mark on Jewish student life by joining Hillel Jewish University Center (Hillel JUC) as the Office Coordinator/Receptionist. You’ll power Hillel by supporting efforts to connect people, vital funds and resources to our mission.
The Hillel JUC Office Coordinator/Receptionist is responsible for organizing and coordinating office operations in order to ensure organizational effectiveness and efficiency. Hours are Monday-Thursday 9 am – 5 pm and Friday 12:30-6:30 when school is in session and Friday 9 am – 3pm when it is not in session.
What You’ll Do
- Answer all phone calls, greet visitors, and provide excellent customer service.
- Manage the cafe.
- Assist with Facilities Management.
- Assist Development and Programming with special projects.
On a Day to Day Basis You Will
- Answer all phone calls and transfer them to the appropriate extension. Provide customer service by answering questions.
- Greet visitors and register on sign-in sheet. Sign for deliveries and notify recipient of delivery.
- Receive and distribute mail.
- Help with any envelope stuffing, labeling, stamping, and other tasks as needed.
- Order and maintain office supplies. This includes taking supply requests, delivering/storing supplies and tracking inventory.
- Maintain copiers, fax machine, and telephone system. This entails fixing any problems, ordering supplies and calling for repair services. The telephone system maintenance also includes setting up new employees with phones/voice mail, moving phones and updating telephone directory.
What You’ve Accomplished
- 1 - 3 of years in an office environment
- Proven success:
- Applying written and oral communication skills; able to communicate appropriately through email, formal letters, reports, and social media
- Multi tasking
- Working in a team environment
What You’ll Bring to the Job
- Warm and welcoming disposition
- Experience in an office environment and knowledge of office administration
- Computer skills, especially with Microsoft operating systems, including spreadsheet, word processing programs and e-mail at a highly proficient level; website and social media management a plus
- Excellent interpersonal skills
- Effective verbal, listening and written communications skills
- Ability to multi-task and attention to detail and organization
- Excellent phone skills
- Regular and reliable attendance is necessary
What You’ll Receive
- Competitive salary in the nonprofit marketplace. The salary range for this role is $31,000 - $36,000
- A comprehensive benefits package, including health insurance, retirement plan, Life, AD&D and Long Term Disability (LTD) insurances, Flexible Spending accounts, generous vacation/sick time, and parental leave.
- Great professional development, mentoring, and skill building opportunities
- Plenty of Hillel and university schwag
About Hillel Jewish University Center
The Hillel JUC serves an estimated 2,200 undergraduate students. Our 12,500 sq. foot building located at the meeting point between Carnegie Mellon and the University of Pittsburgh is a hub for Jewish activities seven days a week. The Hillel JUC provides all staff with an exciting and meaningful working environment and more importantly an amazing group of student leaders who guide our programming and are committed to building communities of purpose on the campuses we serve.
Hillel Jewish University Center is affiliated with Hillel International. Hillel International enriches the lives of Jewish students so they may enrich the Jewish people and the world, and envisions a world where every student is inspired to make an enduring commitment to Jewish life, learning and Israel.
About Hillel International
In 1923, Rabbi Benjamin Frankel started Hillel with humble means, a noble mission and a breathtaking vision: to convey Jewish civilization to a new generation. Today, Hillel International continues to enrich the lives of Jewish students and is the largest Jewish campus organization in the world at more than 550 colleges and universities across North America and around the world. As Hillel evolves as an organization, the mission remains steadfast: to create lasting connections with every Jewish student that foster an enduring commitment to Jewish life, learning, and Israel and train them to become the next Jewish leaders.
Hillel is an equal opportunity employer. We are committed to creating an accepting and inclusive environment for all.
