About Glance

Founded in 2019, Glance is a consumer internet company that has created two of the most disruptive digital platforms - Glance and Roposo. Glance has redefined the way internet is consumed on the lock screen, removing the need for searching and downloading apps. Over 400 million smartphones now come enabled with Glance’s next generation internet experience. Roposo has revolutionized commerce by launching a destination for creator-led live entertainment commerce. Headquartered in Singapore, Glance is an unconsolidated subsidiary of InMobi Group and is funded by Google and Mithril Capital. For more information visit glance.com, roposo.com and inmobi.com  

Glance Lock Screen: Glance is one of Asia’s largest lock screen platforms. It enables consumers to experience the internet on the lock screens of their smart phones. Glance's AI-powered personalization enables consumers to enjoy content, products, and services of their choice, all delivered in an intuitive and visually attractive format on the lock screen of their smart phones. 

Roposo: Roposo is India’s first creator-driven live entertainment commerce platform. It brings together creators, shopping and entertainment in a single destination. On Roposo, consumers shop live with hundreds of creators and on pop stores, from leading brands, across categories. With a vision to power the creator economy, Roposo endeavours to deliver its creators a range of unique entrepreneurial opportunities, through live entertainment and commerce.  

Glance Collective: Glance Collective co-creates and operates multiple unique brands in partnership with some of India’s biggest digital creators and celebrities. It was created as a joint venture company between Glance and Collective Artists Network in July 2021 and launched its first brand – EK – with Ekta Kapoor in November 2021. The entity generates scope for creators to earn revenue through part ownership of the brands and gives them access to global markets, through Glance and Roposo’s combined worldwide user base.  

Shop101: Shop101 is a full stack e-commerce platform which provides Glance and Roposo end-to-end commerce capabilities. It was acquired in June 2021 by Glance for its market-leading e-commerce technology platform, comprehensive supply chain infrastructure and talent base.  

Position Summary:

The responsibilities of the position are broad and dynamic and can only be summarized as whatever it takes to remove distractions and keep our COO in scaling the business.  Our ideal candidate derives joy from enabling others and takes pride in the little details that define the difference between good and great, is always eager to lend a helping hand and not afraid to roll the sleeves up and lead by example.

The Experience You’ll Needs

  • Bachelor’s degree or equivalent work experience.
  • A seasoned career professional executive assistant with a 3+ years of demonstrated success in performing executive administrative support with a high degree of business savvy, sound judgement in knowing when to react with appropriate urgency to situations that may require a quick turnaround, solid attention to detail, strong creative and conceptual skills, ability to connect multiple initiatives and effectively prioritize while keeping the big picture in mind in fast paced, results driven technology companies.
  • Provide personal and professional support to our COO and Leadership Team.
  • The primary role is to support COO and Leadership Team in managing his/ her calendar and providing personal assistance when needed.
  • Candidate must be flexible with their schedule and be comfortable handling last minute requests depending on the day & ability to run errands as needed.
  • Exceptionally high EQ, professional presence, maturity, dependability demonstrated interpersonal skills, deeply empathetic and strong understanding of the dynamics within complex globally distributed organizations. Successful track record of establishing credibility and trust with a diverse group of internal stakeholders. Able to take effective action without having to know the total picture, and efficiently and proactively resolve difficult and complex situations.
  • Demonstrated ability to maintain the highest degree of confidentiality, security, while exercising tact and diplomacy in managing highly sensitive, privileged, material non-public information and hold in the strictest confidence is absolutely critical.  This is a highly visible position that requires interaction with associates at all levels internally as well as high level executives, investors, board members, customer and partners externally.
  • High degree of integrity, natural desire to empower, strong work ethics, organized, punctual, deep sense of accountability and desire and ability to continuously improve.
  • Strong analytical, critical thinking, problem solving, judgment, negotiating, influencing, and decision making skills. Proven ability to consult with stakeholders of all levels in order to develop and execute solutions.
  • Proficient, savvy and enthusiastic user of technology, ideally both Macintosh and PC, smart phones/mobile devices as well as MS Office applications, Google and other cloud based applications and can learn any new desktop or mobile app that is put in front of you quickly.
  • Deep knowledge of international travel logistics management, including obtaining travel visas and organizing events on a local and international level.
  • Excellent written and oral communication skills are an absolutely must as well as strong interpersonal skills and the ability to handle multi-faceted responsibilities simultaneously.  
  • Must be results oriented, have a high degree of motivation, organizational and time-management skills.
  • You are passionate about empowering others, always having fun and possess the natural ability to draw others in with your positive, encouraging, inclusive energy and wickedly clever sense of humor. It is impossible for anyone to have a bad day when you’re around. 
  • You are up for anything thrown at you and have a tendency to stay calm and focused in stressful situations. Ability and desire to learn new skills and effectively perform unfamiliar tasks quickly.  Openness to taking on new responsibilities as needs change and new requirements develop.  

The Impact You’ll Make

  • Represent and elevate the effectiveness of the Executive Offices with poise, grace, confidence and utmost professionalism.  
  • Interact with Glance & InMobi’s Group Board of Directors, customers, employees, and management team. Manage scheduling of Board meetings, customer meetings, executive staff meetings, off-sites, dinners, events, and speaking engagements.  Ensure that all logistics are handled including facilities, A/V, security and catering requirements with focus on efficient time management.
  • Manage complex, very demanding and every changing calendars involving numerous participants spanning across various departments/functional groups and geographic locations/time zones with tact and excellent judgment without giving off the perception of being a “gatekeeper”.
  • Keep executives moving from meeting to meeting on schedule and make sure they’re aware of the names and roles of who they are meeting with.
  • Coordinate, set up and clean up after meetings (i.e. book conference rooms, dial-in to video conferences, make reservations for breakfast/lunch/dinner meetings); for now, primarily coordinating meetings using Zoom and Microsoft Teams, but eventually will be hosting in-person meetings in our office space.
  • Plan, book and coordinate extremely complex and dynamic travel logistics and has the foresight to think through all of the logistical details.
  • Organize and submit executives’ expense reports.
  • Anticipate the needs of your executive and proactively allow time for travel between meetings and to and from events, make restaurant reservations or arrangements for all necessary breakfasts/lunches/dinners, reminds executives of upcoming birthdays/anniversaries/significant personal and professional events, arrange for flowers/gifts to be delivered proactively to personal and professional relations. Ensure executives don’t have to skip meals, miss medical appointments or significant professional/social/personal activities. 
  • Partner with HR in ensuring a platinum onboarding experience for new senior level employees.
  • Track and help drive completion of key deliverables and follow up on outstanding items.
  • Partner with Marketing and HR in coordinating onsite and offsite, internal and external meetings, events, trainings, meetups and other activities.
  • Partner with office managers, IT, facilities and other administrative support professionals to maintain the cleanliness of the office and conference rooms, ensure that the office is always stock full of supplies and sundries, coordinate weekly office lunches.
  • Greet and escort guests, sign for packages, coordinate deliveries and package pickups, answer and direct incoming calls and email inquiries, sort and process mail.
  • Perform special projects and research assignments as time allows and required.  Take on additional responsibilities as assigned.
  • Provide innovative and creative methods for continued improvements to administrative processes as the company scales.
  • Herd cats. Get stuff done.  Help build a vibrant, open, upbeat corporate culture.

 

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