Our Guiding Stars are the values at the heart of our organization that drive everything we do. We are committed to creating meaningful change not only in our industry but also in the communities we engage with. If our Guiding Stars resonate with you, we encourage you to consider joining our team.
- Drive Results: We think big, work smart, and execute fast to transform the future of commerce
- Cultivate Belonging: We welcome diverse backgrounds and experiences, driving positive change through inclusion and teamwork
- Champion Customers: We go the extra mile for our customers to help them unlock their full potential
- Adapt Boldly: We’re curious and innovative, we take risks and grow from our failures
Please note: This is a part-time role onsite five days a week in our London office. We can offer either 25 or 30 hours a week, 5-6 hours per day, based on preference.
The Opportunity:
As the Office Manager in our central London office, you’ll be starting from scratch with a brand-new space, shaping everything from the ground up. From organizing events to managing supplies and creating an amazing office vibe, you’ll be at the heart of it all. You’ll work with a diverse and dynamic globally distributed team with teammates located in the US and Europe. Ready to build something great? Let’s make it happen, together!
Your Mission:
Office Management:
- Act as the point of contact for internal and external communications, including office management related tickets through Jira
- Visitor management, welcome new employees, and code entrance area keys
- Checking the office for aesthetic condition and cleanliness
- Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement
- Monitor and approve office supply acquisitions and maintenance expenditures and manage ordering/purchasing requests
- Coordinate with building management and external vendors for maintenance and repairs
- Assist in budget preparation in collaboration with the finance department
- Travel management
- Communication and negotiation with service contributors
- Develop and implement office policies and procedures
- General cross-site collaboration and support of other Office Managers
- Support and organize small office events and catering
IT Support:
- Provide first-level IT support to office staff
- Google Meet support
- Hardware lifecycle management
- Employee lifecycle management
- On & Off-boarding
- Handle on-site network tasks including monitoring
What you need to succeed:
- 1-2 years of experience in administrative roles, such as an office assistant, receptionist, administrative coordinator, hotel industry, event management, customer service, facilities assistant, personal assistant, or something similar
- Good communication for interacting with staff, vendors, and visitors
- Experience managing multiple tasks and deadlines, the ability to prioritize work and handle interruptions, and ability to adapt
- Experience coordinating small events or meetings, such as team gatherings, internal office events, or client meetings
- Strong interpersonal skills, patience, and problem-solving abilities
- Ability to handle unexpected situations, such as technical issues, urgent requests, or last-minute event planning. Office Manager needs to be adaptable and resourceful in finding solutions
Nice to have:
- Familiarity with common office technology (printers, phones, video conferencing tools) and software (Google Workspace, etc.).
We care about your growth and well-being
💰 Competitive Compensation Package: Generous compensation structure consisting of salary, a competitive stock option package, and various benefits and perks
💻 Learning & Development Budget
📚 Academy: Regular training sessions, access to Coursera and Babbel training courses
🙌 Our Benefits: Check them out by office here
🚀 Mindset & Growth: A diverse workplace with an open, international culture, and learning environment
Come grow with us!
We are all different and that is what makes us stronger! We hire great people from a wide variety of backgrounds, not just because it’s the right thing to do, but because it makes our company better.
At commercetools, we are proud to be an equal opportunity workplace. We are committed to fair hiring practices regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.
