Job Description

The main objective of this role it to deliver the required farming inputs to all eligible clients for the program. You will be responsible for coordinating warehouses within and outside regions and coordinating stakeholders

Job Level

JL 5

Location

Zomba, Malawi

Expected Manager

Mike Kapwata - LOG Lead

Will this position be managing others?

Yes

Key Job Responsibilities

Making sure that monthly inventory reconciliations are submitted to the Global Logistics Team by the 3rd of each month
Support in input forecasting/ ordering in close collaboration with local and global stakeholders
Ensure accurate and timely inventory reconciliation: Execute all relevant data QC to monitor correct and timely input movement records which are the basis for variance tracking
Diagnose and resolve causes of inventory variances/discrepancies
Forecast & Plan input allocation on warehouse level during receiving period
Implement and enforce inventory policies, procedures, and internal controls
Ensure exceptional KPI performances for all regional warehouses: 0.1% shrink, 0.25% variance, and timely monthly reconciliation (by the 3rd of the month)
Look into internal Warehouse transfer requests and identify which warehouse to move stock from
Lead Warehouse Operations including managing and coordinating the delivery and receipt of Inputs at the Warehouse. Plan and prepare warehouse layouts to ensure efficient maximization of storage space and warehouse security
Work hand in hand with field facing departments to plan and execute deliveries
Gather information about location and accessibility of distribution sites within assigned district
Prepare needed materials for distribution
Prepare, direct, optimize and coordinate distribution schedules for input deliveries
Liaise with logistics vendors, stakeholder departments and OAF staff to ensure proper use of services and delivery of inputs.
Negotiate affordable prices and draft conditions of service
Assist in preparing and managing contracts for truck hires during input delivery.
Logistics Roster data management inclusive on maintaining metrics, and analyzing data to assess performance and implement improvements
Ensure proper management of warehouse data and solar warranty program Conduct internal warehouse audits.
Liaise with the Product innovations team to sample seeds and send them for testing to the laboratories
Participate and contribute to Systems Meetings and strategic Task Forces as necessary
Ensure all OAF LOG facilities are well maintained and secure
Maintaining communication and expectations with Global Inputs team related to inputs receiving, input quality, required documentation and inventory levels by lot
Ensure space is being used efficiently in warehouses and QC process is being followed
Work with Logistics Lead to draft department OKR’s and acting as lead whip for OKR execution
Supporting HQ in recruiting and hiring of new positions within the logistics department
Mentor and develop Logistics Supervisor / Officer.
Assisting in monitoring new projects performances

Top Skills and Qualifications

3+ years experience in Logistics and Data analysis
Diploma in Supply Chain / Logistics / Business Administration.
Good skills in : Google sheets / Excel / Project Management
Bachelor's Degree will be an advantage.

Benefits

Health insurance, paid time off

Contract Duration

1 Year

Sponsor International Candidates

This role is only open to citizens or permanent residents of Malawi

Application Deadline

11 May 2024. Applications after this date will be accepted on a rolling basis.

For more information reach out to mike.kapwata@oneacrefund.org

One Acre Fund never asks candidates to pay any money or pay for tests at any stage of the interview process. Official One Acre Fund emails will always arrive from an @oneacrefund.org address. Please report any suspicious communication here (globalhotline@oneacrefund.org), but do not send applications or application materials to this email address.

Diversity, Equity, Inclusion (DEI), and anti-racism are deeply connected to our organization’s mission and purpose. One Acre Fund aspires to build a culture where all staff feel consistently valued, represented, and connected – so that our team can thrive as professionals, and achieve exceptional impact for the farmers we serve.

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender, gender identity or expression. We are proud to be an equal opportunity workplace.

Apply for this Job

* Required

First Name *

Last Name *

Email *

Phone

Resume/CV

Google Drive

(File types: pdf, doc, docx, txt, rtf)

Cover Letter

Google Drive

(File types: pdf, doc, docx, txt, rtf)

Are you currently a One Acre Fund staff member? *

Write down here a personal statement highlighting your interest in this position. Review the top skills required and how they relate to your candidacy for this role. Please make sure this is clear and concise *

Write down here a summary of accomplishments while at One Acre Fund: List of projects, teams managed and responsibilities since joining One Acre Fund." *

What is your current position and Job Level? (e.g. Recruitment Specialist, JL7) *

Reminder: The Internal Transfer Policy does not prevent you from applying for a position at a different job grade.

Where are you currently based? *

How long have you been in your current department at One Acre Fund? *

Note: Please note that for business continuity reasons, staff must have been in their position for ~18 months before pursuing a transfer. However, exceptions will be considered with the context of personal and professional circumstances.

If you have not been in your current department for at least 18 months, please share with us what impact you would create transferring to a new role. These approvals will be made on a case-by-case basis by Recruitment Leadership.

Are you considering applying to multiple internal openings? *

Note: If you are considering multiple internal openings, we encourage you to align with an internal transfer counselor or your recruiter(s) on how to streamline the different processes. You can connect with an internal transfer counselor here.

[Applicable for JL9+ staff members] Are you due for a sabbatical leave soon?

Staff members planning to take a sabbatical leave, will need to work with their new and old managers to plan this and, given team priorities, they may not be able to take it immediately. Staff may be required to defer their sabbatical leave for a few months after internal transfer pending business needs. This will be discussed in detail and mutually agreed upon during the transition meeting.

Are you currently on a promotion plan (or likely to start a promotion plan in the next 1-2 months)? *

If so, what will be the final Job Level (JL) upon completion of your promotion plan?

Please note that it will be up to the hiring manager’s discretion whether to honor the promotion plan, or honor the level that the role has been advertised at should you make it to the offer stage. The role will most likely be hired at the advertised Job Level (which might below your new level). Proceed only if you are okay with this.

According to the HR policy, will you commit to declaring a conflict of interest if it arises during your interview process? *

Please view the conflict of interest here.

In compliance with local law, all persons hired will be required to verify identity and eligibility to work in our countries of operation and to complete the required employment eligibility verification forms upon hire. Please select your passport country to help us understand your work authorization status. *

Please note work authorization in most of our countries of operation includes passport holders only. One Acre Fund is often, though not always, able to sponsor visas for international candidates.

What is your gender? *

One Acre Fund maintains a strong policy of equal opportunity employment. The following information is used to determine if our equal employment opportunity efforts are reaching all segments of the population. Individuals seeking employment at One Acre Fund are considered without regard to race, color, religion, sex, sexual orientation or identity, national origin, age, disability, veteran status, or any other protected status. Answering this question is voluntary. There will be no impact on your application whether or not you choose not to answer this question.

Any Personal Data (for example; your name, location, email address and telephone number) you submit through this application will be used by OAF in accordance with the OAF Privacy Policy that's linked below. Do you consent to the processing of your data in accordance with the OAF Privacy Policy? *

Here is a link to the One Acre Fund Privacy Policy.

Yes, I consent.

Our system has flagged this application as potentially being associated with bot traffic. Please turn off any VPNs, clear your browser cache and cookies, or try submitting your application in a different browser. If this issue persists, please reach out to our support team via our help center.

Please complete the reCAPTCHA above.

Malawi Logistics Coordinator (Fixed-term)