Job Description

The purpose of the Payroll & Taxes Specialist role at One Acre Fund is to ensure efficient coordination of payroll processing and tax compliance. You will focus on maintaining data accuracy, adhering to regulatory requirements, and enhancing payroll processes to achieve operational excellence. You'll maintain payroll software, coordinate payroll processing in 10 countries and build the capacity of a team of 10+ payroll administrators across Africa. You will report to the HR Operations Manager on the Global HR team.

Job Level

JL 8

Location

Kigali, Rwanda or Nairobi, Kenya or Zomba, Blantyre, Malawi

Expected Manager

Alinafe Tengatenga

Will this position be managing others?

Yes

Key Job Responsibilities

Country payroll coordination
- Knowledge management - design end-to-end payroll process and guide for program country JL1-8 payroll, transfer knowledge through training, maintain a repository of the SOPs
- Troubleshoot systems and tools used to process payroll and enhance them to make sure they’re relevant to current business practices
- Meet with country payroll leads weekly to monitor compliance with the payroll calendar and process, and provide them with technical support on payroll software and tools
Taxes and Statutory Compliance
- Complete monthly tax processing submission for 2 countries and oversee tax submission in 3-4 other countries
- Further systematize and automate tax submissions wherever this is difficult
- Support with resolution of historical compliance challenges and internal and external audits
- Test tax and pay system configuration for 5/10 countries monthly
- Understand generally how taxes are submitted in all countries and provide temporary cover for tax submission (when needed) for remaining program countries
Technical ownership and maintenance of pay and taxes systems
- Payroll software (Sage 300 People) and service providers
- Helpdesk support - Zendesk and Jira
- Revenue authorities and statutory fund management institutions

Top Skills and Qualifications

Advanced System Fluency: Proficient in excel (can perform complex functions) on Google Sheets or MS Excel payroll software, and HR databases, with an advantage if experienced in Sage 300 People, Sage VIP Premier, and SuccessFactors.
Tax submission platforms relevant to the One Acre Fund program countries
Understanding of tax and labor laws, and a pulse on developments in tax regulations in One Acre Fund program countries
Understanding of data privacy principles
2+ years experience as a Finance, payroll or HR information system administrator
2+ years experience with payroll software such as Sage VIP and Sage 300 People
2+ years experience with Google Sheets or MS Excel functions and formulae, and ability to demo

Benefits

Health insurance, paid time off

Sponsor International Candidates

This role is only open to citizens or permanent residents of Kenya, Rwanda and Malawi

Application Deadline

29 January 2024. Applications after this date will be accepted on a rolling basis.

For more information reach out to alinafe.tengatenga@oneacrefund.org

One Acre Fund never asks candidates to pay any money or pay for tests at any stage of the interview process. Official One Acre Fund emails will always arrive from an @oneacrefund.org address. Please report any suspicious communication here (globalhotline@oneacrefund.org), but do not send applications or application materials to this email address.

Diversity, Equity, Inclusion (DEI), and anti-racism are deeply connected to our organization’s mission and purpose. One Acre Fund aspires to build a culture where all staff feel consistently valued, represented, and connected – so that our team can thrive as professionals, and achieve exceptional impact for the farmers we serve.

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender, gender identity or expression. We are proud to be an equal opportunity workplace.

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Note: Please note that for business continuity reasons, staff must have been in their position for ~18 months before pursuing a transfer. However, exceptions will be considered with the context of personal and professional circumstances.

If you have not been in your current department for at least 18 months, please share with us what impact you would create transferring to a new role. These approvals will be made on a case-by-case basis by Recruitment Leadership.

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[Applicable for JL9+ staff members] Are you due for a sabbatical leave soon?

Staff members planning to take a sabbatical leave, will need to work with their new and old managers to plan this and, given team priorities, they may not be able to take it immediately. Staff may be required to defer their sabbatical leave for a few months after internal transfer pending business needs. This will be discussed in detail and mutually agreed upon during the transition meeting.

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Please note that it will be up to the hiring manager’s discretion whether to honor the promotion plan, or honor the level that the role has been advertised at should you make it to the offer stage. The role will most likely be hired at the advertised Job Level (which might below your new level). Proceed only if you are okay with this.

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Please note work authorization in most of our countries of operation includes passport holders only. One Acre Fund is often, though not always, able to sponsor visas for international candidates.

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One Acre Fund maintains a strong policy of equal opportunity employment. The following information is used to determine if our equal employment opportunity efforts are reaching all segments of the population. Individuals seeking employment at One Acre Fund are considered without regard to race, color, religion, sex, sexual orientation or identity, national origin, age, disability, veteran status, or any other protected status. Answering this question is voluntary. There will be no impact on your application whether or not you choose not to answer this question.

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Payroll and Taxes Specialist