The American Civil Liberties Union of Illinois seeks an Advocacy Assistant to support the Advocacy Department.  This position requires administrative experience, the ability to maintain confidentiality, exercise sound independent judgment, multi-task, take initiative, and meet deadlines.  The successful candidate will have excellent verbal and written communication skills, and strong organizational skills.  A commitment to civil liberties and civil rights principles is essential. The position is full-time with benefits, and currently remote due to the public health crisis, but will be based in Chicago.  The person will report to the Advocacy and Intergovernmental Affairs Director.

Responsibilities:

  • Provide administrative support to the Advocacy Department that includes, but is not limited to:
    • Providing personal assistant support for the Advocacy and Intergovernmental Affairs Director
      • Managing calendar and organizing meetings and appointments
      • Keeping track of important tasks and deadlines
    • Implementing and maintaining procedures/administrative systems
    • Managing databases and filing systems
    • Managing agendas, travel arrangements, and meeting scheduling for the Advocacy Team
    • Providing logistical support for meetings, both in and out of the office
    • Assisting with events, including collecting RSVPs and managing logistics for coalition meetings and convenings
    • Organizing, filing, scanning/photocopying materials
    • Drafting, formatting, and mailing letters and faxes
    • Preparing expense reimbursement reports
  • Maintain a database of bills of interest in the Illinois legislature
  • Assist Advocacy team members with the creation of PowerPoint and other presentations
  • Work with Advocacy team to compose content regarding legislative activity for the ACLU of Illinois website and social media
  • Work with the Communications Department to maintain and update the legislative portion of the ACLU-IL website
  • Collect and catalogue internal talking points on ACLU issue areas and legislative initiatives
  • Collect and maintain a library of resources and contacts relating to a variety of legislative and advocacy issues
  • Assist Advocacy team members with Westlaw and Internet research, and other special projects
  • Keep track of Public Records Act and Freedom of Information Act requests, including drafting PRAs and FOIAs, tracking responses and following-up to ensure responses are complete, and assisting in substantive review of responses
  • Demonstrate an ongoing commitment to diversity, equity, and inclusion within the office, using an approach that values all individuals and respects differences in regards to race, ethnicity, age, gender identity and expression, sexual orientation, religion, ability, socio-economic circumstance, and other factors
  • Work collaboratively and respectfully toward resolving obstacles and conflicts

Qualifications:

  • At least 5 years of paralegal, personal assistant or administrative experience required
  • Excellent oral and written communications skills
  • Excellent organizational skills
  • Strong attention to detail and ability to manage multiple priorities effectively
  • Ability to follow directions, exercise sound independent judgment, work independently and on a team, meet deadlines, and maintain confidentiality
  • Proficiency with Windows Operating System, especially with Microsoft Word, Outlook, Adobe Acrobat, PowerPoint, and other Office programs, including facility with email merge, spreadsheets, tables, and charts, and the ability to learn company-specific software if required
  • Experience working with video based meeting systems (e.g. Zoom), or the ability to learn
  • Excellent track record of working with individuals and communities with diverse identities
  • A commitment to civil liberties and civil rights principles
  • Candidates must be willing to work evenings and weekends, as needed

Salary and benefits:

The salary will be in accordance with the ACLU salary scale. Benefits include four weeks paid vacation; 100% employer-paid medical, vision, and dental insurance for staff and eligible dependents; a 403(b) retirement benefits plan with employer match; life insurance; and long-term disability insurance.

How to apply:

Applicants should email a resume and cover letter describing: 1) your interest in this position, and 2) the ways in which you satisfy the qualifications specified above.  Email jobs@aclu-il.org and use the subject line “Advocacy Assistant.”  No calls please.  Applications will be accepted until the position is filled. 

The ACLU of Illinois is an equal opportunity employer.  We value a diverse workforce and encourage applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, or veteran status.

About the ACLU of Illinois: ­­

With a staff of 45 and over 60,000 members, the ACLU of Illinois is one of the largest state affiliates of the American Civil Liberties Union, a nationwide, non-partisan membership organization dedicated to the defense and expansion of civil rights and civil liberties.  The ACLU has been at the forefront of every major battle for civil liberties and social justice in the country and continues to work through integrated advocacy to advance equality, fairness, and freedom, especially for the most vulnerable in our society.

 

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