ABOUT THE JOB

  • Maintain an organized system of tracking, monitoring, and prioritizing tasks and projects related to the Deputy Executive Director’s portfolio
  • Provide communications support and assistance to ensure timely responses to inquiries, including telephone calls, mail, and e-mail messages
  • Manage travel and scheduling needs for the Deputy Executive Director, the Chief Equity and Inclusion Officer, and several other groups including National Board Committees
  • Contribute to the organization’s EDIB work by supporting Employee Resource Groups (ERGs), the Equity, Diversity, and Inclusion Council (EDIC), Leader U, and other program initiatives
  • At the direction of the Deputy Executive Director and the Chief Equity and Inclusion Officer, work with the EDIB interns and assist in the hiring process of the larger EDIB team
  • Evaluate and process data (using Excel and PowerPoint) for reports for the Deputy Executive Director and other Executive and senior staff members
  • Coordinate with team responsible for the procurement of outside experts and other vendors
  • Liaise with the Accounting department to process and reconcile payments and reimbursements for the Deputy Executive Director, the Chief Equity and Inclusion Officer, and the National Board in a timely manner
  • Chiefly responsible for organizing submissions, editing and disseminating a weekly national staff newsletter, as well as other periodic communications from the Deputy Executive Director to the National staff
  • Draft and disseminate meeting notes from National Board Committees and other groups and tracking follow-up tasks
  • Schedule, plan, and help facilitate on-site and off-site meetings, conferences, and presentations, which may include coordinating arrangements for participants, handling logistics, preparing and disseminating materials for National Board, Executive Committee, other board committees, donor meetings, interviews, senior staff meetings and retreats, All Staff meetings, the Equity, Diversity, and Inclusion Council, other special projects, etc.
  • Perform other duties as appropriate and assigned
  • Some travel is required and ability to work overtime on occasion preferred

MINIMUM QUALIFICATIONS

  • Excellent time management skills and ability to work in a fast-paced environment
  • Proficiency with the Microsoft Office Suite, including Excel and PowerPoint
  • Proficiency with, or able to quickly become proficient with, a range of general and specialized applications and software used in the organization
  • Strong familiarity with project management software tools (i.e. Avaza, Asana, Trello)
  • Excellent interpersonal skills with the ability to engage stakeholders at all levels
  • Strong verbal and written communication skills
  • Ability to handle confidential and sensitive information in a professional manner
  • Highly organized with attention to detail
  • Ability to take initiative and work independently as well as within a team
  • Willingness to manage administrative duties in an organized and thoughtful manner
  • Commitment to the mission of the ACLU
  • Demonstrate a commitment to diversity within the office using a personal approach that values all individuals and respects differences in regards to race, ethnicity, age, gender identity and expression, sexual orientation, religion, disability and socio-economic circumstance
  • Commitment to work collaboratively and respectfully toward resolving obstacles and/or conflicts

PREFERRED QUALIFICATIONS:

  • Experience supporting high-level staff or executives
  • Strong analytical and data analysis skills
  • Demonstrated research skills, creativity and diplomacy

ABOUT THE ACLU

For 100 years, the ACLU has worked to defend and preserve the individual rights and liberties guaranteed by the Constitution and laws of the United States. Whether it’s ending mass incarceration, achieving full equality for the LGBT community, establishing new privacy protections for our digital age, or preserving the right to vote or the right to have an abortion, the ACLU takes up the toughest civil liberties cases and issues to defend all people from government abuse and overreach.

The Department of Education has determined that employment in this position at the ACLU does not qualify for the Public Service Loan Forgiveness Program.

The ACLU is an equal opportunity employer. We value a diverse workforce and an inclusive culture. The ACLU encourages applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, veteran status and record of arrest or conviction.

The ACLU undertakes affirmative action strategies in its recruitment and employment efforts to assure that all qualified persons, including persons with disabilities, have full opportunities for employment in all positions.

The ACLU is committed to providing reasonable accommodation to individuals with disabilities. If you are a qualified individual with a disability and need assistance applying online, please e-mail benefits.hrdept@aclu.org.  If you are selected for an interview, you will receive additional information regarding how to request an accommodation for the interview process.

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