Reporting to the VP Forecasting, the Office Manager provides administrative support for our Wichita, KS Office. The duties for this position include overseeing general office systems, building procedures and general clerical responsibilities.
DUTIES AND RESPONSIBILITIES
Be the first point of contact and greet people when entering the office.
Maintain contact with customers and outside vendors.
Ensure the office is fully functional and adequately stocked with necessary supplies and equipment.
Prepare confidential correspondence, reports, and other complex documents.
Analyze and organize office operations and procedures related to the supervisor’s department including information management, filing systems, requisitions of supplies and other clerical services.
Screen incoming calls and correspondence and respond independently when possible.
Manage internal and external communications for the Office, including calendar, expenses and telephone.
Prepare records such as agendas, notices, and minutes for various corporate meetings.
Process routine Maintenance Requests to ensure that the physical integrity of the sales office is appropriately maintained.
Work with building management to coordinate ID badges, parking and routine maintenance.
Communicate and coordinate with multiple departments within the company: Systems Engineering, Forecasting, Business Intelligence, Accounting, Human Resources, and Facilities.
Formulate procedures for systematic retention, protection, retrieval, transfer and disposal of records.
Other duties as assigned
BACKGROUND AND QUALIFICATIONS
High School diploma or general education degree (GED) is required with two years administrative experience or equivalent combination of education and experience
Associates Degree preferred
Must be highly proficient in Windows and Microsoft Office, specifically Excel, Outlook and Word
Ability to speak effectively before groups of employees and with external visitors and clients
Superior written and verbal communication skills required
Excellent time management skills
Strong typing skills preferred
AccuWeather is proud to be an Equal Opportunity Employer