Position Overview

The Payroll Administrator will be the primary source for all corporate employee payroll related items; including processing, inquiries, reporting and more. Strong knowledge of Federal, State and local payroll tax laws and UltiPro Payroll Software is vital to this role. In addition to payroll, this individual will support the Human Resources team in the areas of employment, reports and payroll records. The Payroll administrator will review and process each department’s weekly compensation schedule and ensure each staff member is paid accurately. In this position, you will work closely with other financial personnel to account for wage garnishments, employment taxes and retirement accounts within each employee’s paycheck. The payroll administrator is responsible for monitoring all tasks necessary to accomplish the organization’s payroll processing objectives, including relationships with external auditors and state and federal agencies. This position is non-exempt and reports to the Director of Human Resources.

Essential Functions

  • Comprehensive understanding of UltiPro for payroll processing; time off and attendance, reporting, manage time-card exceptions and supervisor time-card approvals, employee taxes, exemptions, transfers, garnishments, pay deductions, etc.
  • Reviews all new hire, termination and employee change paperwork for payroll processing in an accurate and timely manner
  • Responsible for timely and accurate processing of weekly payroll for all Corporate employees residing in multiple states and Canada
  • Prepares various payroll related reports on a weekly, monthly or on an as needed basis
  • Identify ways to further automate payroll/HR systems and processes
  • Acts as point of contact with UltiPro for payroll related issues and case management
  • Attends meetings regarding UltiPro payroll concerns and works with team to provide resolutions 
  • Prepares payroll tax reports and works closely with finance
  • Assist employees with various inquiries regarding payroll issues, employment policies and benefits 
  • Organizes and maintains employee payroll files
  • Responds to a wide variety of payroll inquires which may involve researching programs, policies, procedures
  • Responds to all employment verification requests (i.e. EDD, State Disability, etc.)
  • Reporting for audit accrued benefits and leave balances
  • Maintains compliance with federal and state regulations concerning employment, payroll laws and reporting
  • May assist with vendor invoices for payment and secures proper approvals in a timely manner
  • Performs additional duties as assigned to provide support to the HR team
  • Administer paychecks, deduction summaries and earnings statements for all staff a weekly schedule
  • Record hours worked, wage amounts and other data about each employee into a computerized payroll accounting system each week
  • Evaluate the accuracy of time-sheets submitted by each company department every week and contact supervisors or individual employees when there is a discrepancy
  • Respond to any errors in payroll by reviewing past records and making any wage corrections or adjustments when necessary
  • Track employee absences through the payroll software and record details about personal days, sick leave, jury duty and extended leaves of absence
  • Assist with UltiPro training and payroll processes for Managers and Supervisors
  • Assist in special projects, training and HR processes and forms


  • High School diploma or equivalent, Bachelor’s Degree A Plus
  • Minimum of 2-4 years’ experience supporting HR Payroll
  • 2-4 years’ experience with UltiPro Payroll Software, preferred
  • 2-4 years’ experience supporting multiple state payrolls
  • Familiarity with Canadian laws and regulations as they relate to Payroll
  • High attention to detail
  • Advanced proficiency with Microsoft Office Suite, specifically Excel and Word
  • Strong organizational skills and ability to prioritize and multi task
  • Professional poise about written/verbal communication, emotional intelligence, and team collaboration
  • Exercises discretion and maintains a high level of confidentiality
  • Proactive and enthusiastic
  • Strong proclivity to manage multiple tasks simultaneously, and quickly adapt to changes in work assignment

About Cast & Crew
We enable great content. Films, television, streaming, live events. We make difficult tasks easier - think payroll, human resources, accounting, financial management and workflow. Great content is difficult enough, so we’ve built solutions and software and, most importantly, linked everything together through a central hub. In English, that means Cast & Crew solutions talk to each other, making those difficult tasks we listed above a whole lot easier and simpler. We do. So you can. Learn more at www.castandcrew.com

Cast & Crew provides a comprehensive benefits package including health, dental, vision, life insurance, paid holidays, paid vacation, sick time, 401K option, and more! For a full list of openings, please visit https://www.castandcrew.com/company/careers/ and click on the #JoinTheCrew link. 

Cast & Crew is an equal opportunity employer committed to inclusion and diversity. 

CA residents: Your personal information may be collected in connection with certain services provided by Cast & Crew or its affiliated companies. A summary of your California privacy rights can be found at: https://www.castandcrew.com/privacy-policy/

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