Zume is looking for an Accounts Receivable & Accounts Payable Associate. The Associate will be preferably located in Ventura County, CA, but, depending on experience and qualification, is open for applicants located in the Pacific / Mountain Timezones.
The Associate will report to the Finance Operations Manager. This position will work across the Accounts Receivable and Accounts Payable areas. The focus will be on data entry and validation, quality checking and improving current processes. In this role you will play an integral part of our overall Order-to-Cash and Purchase-to-Pay processes. You will support internal and external stakeholders by receiving and/or accurately processing Purchase Orders from customers, Invoices, Sales Orders & Bills and adding Customers and Vendors to our Master Data Files, while working closely with business partners to ensure our Sales Order and Purchase Order processes run smoothly. You will work closely with the Finance Operations Manager to reconcile sub-ledger accounts and support the Month End Close and Accruals processes.
We seek a technical, organized, and detail-oriented professional with a positive, can-do attitude to join our team. We are looking for a self-starter who will learn our systems and processes, look to make improvements, and quickly become an integral part of our team. Furthermore, an ability to prioritize and maintain professionalism is essential in our fast-paced, collaborative and dynamic environment.
- Enter/validate the data for the Customer Master entries - ensure information is complete, accurate and adheres to Zume Policies.
- Initiate Credit Checks of Customers and support the Credit Review process.
- Enter/validate the information to create Sales Orders in our ERP System.
- Issue Invoices out of our ERP system after Fulfillment.
- Follow up on unpaid Invoices.
- Review regularly the A/R Aging and be part of ensuring the Aging is within Zume’s goals, rules & regulations.
- Resolve queries that come in via our ticketing tool for A/R, A/P and Expenses.
- Receive and process Vendor Invoices (bills) and expense reports.
- Verify invoices for quantity, unit pricing and correct coding.
- Initiate 2-way match or 3-way match for vendor invoice
Bachelor's degree in Accounting or equivalent major - this can be substituted by substantive experience in the above mentioned fields of work.
Minimum of 3-5 years of operational experience, preferably in a high-growth environment.
Experience working in AR and/or AP in an ERP system (NetSuite, Oracle, SAP or similar).
Experience with SalesForce preferred.
Very high focus on customer service.
Detail oriented; reliable and able to multi-task in a fast-paced, high-volume work environment.
Ability to problem solve and prepare arguments for decision making.
Excellent verbal and written communication skills.
Ability to maintain a high level of confidentiality.
Excellent interpersonal skills, organized and thorough with the desire for continuous improvement.
Good knowledge of Microsoft Office Suite, particularly Excel.
Location: preferably Ventura County, CA; remote available depending on experience - limited to PT& MT Time Zones.
Travel: less than 5%.
Physical Demands: This role requires Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times.
Sponsorship: Not available for this position.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Zume provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.