WHO WE ARE:
Zinnia is simplifying how people buy, sell, and administer insurance products. Combining intuitive enterprise technology solutions and data insights, the Policygenius marketplace, and market-leading products including SmartOffice, AnnuityNet, LifeSpeed, WinFlex, TPP, VitalSales Suite, and Exchange Consulting, Zinnia is redesigning the insurance experience for shoppers, advisors, and insurers alike — and enabling more people to protect their financial futures along the way. Zinnia has over $173.7 billion in assets under administration across 100+ carrier clients, 2500 distributors and partners, and over 2 million policyholders.
WHO YOU ARE:
Do you like being on your toes in a fast-paced, ever-changing environment? Do you care about making others’ days better? We’re looking for an outstanding Executive Assistant to join our growing team supporting our Global Senior Leadership.
The Executive Assistant will keep all the trains running on time with grace and ease. We’re looking for someone who can navigate multiple competing, urgent priorities with seemingly effortless empathy and a “no job too big or small” attitude.
WHAT YOU’LL DO:
- Provide professional and confidential executive support to multiple executives and their teams by acting as a gatekeeper and first point of contact for internal & external stakeholders
- Have a strong executive presence with external clients and vendors
- Experience staying a few paces ahead to foresee and handle potential challenges or roadblocks
- Own heavy calendar management, resolve any conflicts in scheduling of appointments, and orchestrate meetings with employees and external contacts
- Problem-solve and make judgment calls on priorities based on other calendars, projects, customer meetings, stakeholders, interviews, etc.
- Become familiar with organizational policies and procedures necessary to ensure appropriate decision-making protocols are followed
- Manage and reconcile monthly expense reports on behalf of certain members of senior leadership
- Arrange business travel, including air & ground transportation, lodging, dining reservations
- Arrange ad-hoc events as needed (virtual, in-person, team building, etc.)
- Support multiple departments on special projects and assist with administrative related tasks as needed
- Collaborate with other executive assistants around management of logistics for important events as needed (e.g., board meetings, investor presentations, VIP partner visits, leadership team offsites)
WHAT YOU’LL NEED:
- Have 5+ years Executive/Admin Assistant experience in a fast-paced environment; bachelor’s degree preferred
- Present relentless attention to detail and excellent time-management skills
- Demonstrate unwavering trust, constant reliability, and a strong understanding of confidentiality, on both a business and personal level
- Have outstanding written and oral communication skills to clearly and efficiently communicate with internal colleagues, as well as external partners, investors and customers
- Display an ability to adapt well to changing plans and priorities in an ever-evolving startup environment while maintaining a calm and professional demeanor
- Have experience managing several busy calendars and knowledge of Google GSuite (i.e. Docs, Sheets, Calendar, Mail), Zoom, Outlook, and Microsoft Suite.
- Are driven to work independently with little direction, as well as collaboratively with many different colleagues
WHAT’S IN IT FOR YOU?
Zinnia offers excellent career progression and competitive compensation. We offer great benefits, including health/dental insurance, parental leave, profit sharing, 401(k), incentive/bonus opportunity, tuition reimbursement, and so much more. We’re looking for the best and brightest innovators in the industry to join our team. At Zinnia, you collaborate with smart, creative professionals who are dedicated to delivering cutting-edge technologies, deeper data insights, and enhanced services to transform how insurance is done. Visit our website at www.zinnia.com for more information. Apply by completing the online application on the careers section of our website. We are an Equal Opportunity employer committed to a diverse workforce. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability.
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