As the Zeplin crew, we’re building an app used by tens of thousands of product teams daily. While creating a common language for our fellow designers and developers, we care deeply about building a product that delights them.

 
We care as deeply about our culture and values as we do about every single person at Zeplin. As our Business Operations Associate, you will be at the very heart of Zeplin organization; responsible for the office’s efficient functioning through a range of administrative, financial and managerial tasks. While your primary focus will be on our Istanbul operations, you will also get an opportunity to build cross- functional relationships by supporting our sales teams in London and San Francisco. We are in hyper-growth mode (we're planning to double in size in 2021) and seek an experienced partner with a start-up and entrepreneurial mindset.
 
 
Responsibilities
  • Serve as the point person for office related duties including: contract and claim management, maintenance, mailing, supplies, fixture, bills, errands, shopping
  • Communicate and present information to upper management regarding contracts
  • Create and manage policies and procedures for legal and business risk management, to implement corporate compliance
  • Maintain office policies and manage health and safety procedures
  • Manage contracts including price negotiations, extensions and renewals with office vendors, service providers, landlords and office lease
  • Follow up invoices and payments collaborating with our accountant 
  • Organize the office layout, purchase necessary stationery and equipment
  • Ensure office financial objectives are met by preparing annual budget for the office, planning the expenditures, analyzing variances and carrying out necessary corrections as needed
 
Requirements
  • Knowledge of Zeplin and passion for the product
  • Min 3 years of experience in an administrative/similar role
  • Good interpersonal and time management skills
  • Proven office management, administrative or assistant experience
  • Knowledge of accounting, data and administrative management practices and procedures
  • A creative mind with an ability to suggest improvements
  • Advanced written and spoken English
Preferred Experience:
  • Experience in a startup or a tech company
About Zeplin
 
Zeplin is a connected space for product teams where they can share designs, generate specs, assets and code snippets. In just 5 years, we’ve reached over 4 million users from thousands of product teams, including Airbnb, Dropbox, Pinterest, Microsoft and many many more. We’re a Y Combinator startup, also backed by amazing investors like Elad Gil, Mike Maples, Kevin Hale. We’re a small, distributed crew with offices in San Francisco, Istanbul and London, UK.
 
Zeplin started at one small piece of the product development cycle. In fact, designers and engineers interact at every single point from idea, all the way to production. Our goal is to help with all the issues that a product team might face in this process.

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