Title/Job Profile: Administrative Assistant
JOB SUMMARY
The Administrative Assistant (AA) will report to the VP of Technology and serve as a resource for centralized tasks for multiple departments, handling a wide variety of often confidential assignments. These assignments include, but are not limited to tasks based on unique guidelines for each department, such as distribution list management, purchasing, process documentation, event planning, etc. This role requires in office presence, five days per week.
Essential Duties/Responsibilites
• Coordinates travel and special projects as requested
• General administrative work: Heavy calendaring, purchasing within policy guidelines using a
department Purchase Card, including expense validation, updating, and creating department
process documentation within a central repository, event planning (dinners, happy hours, etc.)
• Act as point of contact for administrative professionals within the team in relation to various office
visit protocols to ensure compliance with TriNet policies
• Proactively manage outstanding action items to ensure responsiveness and follow through on
commitments / asks
• Interact extensively with the administrative professionals within the team as well as within other
departments/organizations
• Understand the business / department you are supporting to independently prioritize tasks
• Assists management with administrative tasks and prepares various reports detailing
administrative information.
• Other projects and responsibilities may be added at the manager’s discretion.
Required for All Jobs
• Performs other duties as assigned
• Complies with all policies and standards
QUALIFICATIONS
Education
Education Level Education Details Required/
Preferred
Bachelor's Degree preferred
Experience Details Required/
Preferred
Typically 2+ years experience in a similar administrative support role. required
Typically < 1 year TriNet experience preferred
Knowledge, Skills and Abilities
KSAs Proficiency
Leads with a customer service approach and highly organized manner
Sense of urgency to accomplish tasks, both assigned and self-discovered
Superb attention to detail
High level of discretionary judgment and confidentiality
Excellent verbal and written communication skills as well as the ability to communicate with
colleagues at all levels within the organization
A demonstrated dedication to high professional ethical standards and a diverse workplace
Proficient in Microsoft Office Suite including Teams OneDrive and One Note
Experience with event and meeting planning and coordination for various activities, including
dinners and events.
Ability to adapt to a fast paced continually changing business and work environment while managing
multiple priorities
A keen interest in how our business is run, and a thirst to learn every day
Work Environment:
Work in clean, pleasant, and comfortable home or office setting. The work environment characteristics described
here are representative of those an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable persons with disabilities to perform the essential functions.
Position may be considered remote and require reliable and consistent internet service.
Travel Requirements
Brief Description
Minimal
