The Firm
XTX Markets is an algorithmic trading firm that actively trades tens of thousands of instruments on over eighty venues with a daily volume of almost three hundred billion USD. We partner with counterparties, exchanges, and e-trading venues globally to provide consistent liquidity in the Equity, FX, Fixed Income, Commodity & Options markets, helping market participants throughout the world obtain the best prices in the various assets classes we cover.
We leverage the talent of the people who work here, modern computational techniques and state-of-the-art research infrastructure to analyse large data sets across markets quickly and efficiently, to maximise the effectiveness of our proprietary trading algorithms. The models that drive our trading strategies have evolved considerably over the last 10 years, from econometric methods that gave our company its name, to trees, to neural networks, to modern deep learning architectures. We are actively seeking new methods and ideas.
At XTX Markets technology is our business and we are a diverse organisation which attracts outstanding talent from across all industry backgrounds. We are focused on teamwork and our people collaborate on all aspects of the business, working openly and with respect for each other, our clients and the market. Our culture is non-hierarchical and one where everyone is valued. We strive for excellence in everything we do.
Role Overview
We are seeking a dynamic individual to oversee the management of our prestigious office environment, coordinate facility operations, orchestrate events and marketing initiatives, and provide executive assistance to senior leadership. This role requires a versatile leader who can seamlessly transition between various responsibilities to ensure the smooth functioning of our workplace and the success of our events and marketing efforts.
This role is offered on a fixed term basis, for an initial period of 12 months.
Responsibilities:
Workplace and Facilities Management:
- Lead the management of our office space, ensuring it is maintained to the highest standards both functionally and aesthetically.
- Oversee all facility repairs, cleaning services, and routine maintenance activities.
- Manage access for employees and contractors, liaising with building management as needed.
- Act as the primary point of contact for all office-related matters, fostering a smooth and productive work environment.
- Ensure compliance with health and safety regulations, conducting risk assessments and updating policies as necessary.
- Control the office management budget, tracking expenses and reporting on costs regularly.
- Work closely with the global office managers to ensure there is a uniformed approach with their offices and the London HQ.
Executive Assistance:
- Provide comprehensive administrative support to senior leadership, including calendar management, travel arrangements, and expense reporting.
- Assist in preparing presentations, reports, and other documentation for meetings and presentations.
- Act as a liaison between senior leadership and internal/external stakeholders, handling inquiries and requests with professionalism and discretion.
- Coordinate executive meetings and events, ensuring all logistical details are managed efficiently.
- Anticipate the needs of senior leadership and proactively address them to optimize their effectiveness and productivity.
Event Planning and Coordination:
- Organize a variety of in-house and external events, including staff parties, conferences, and philanthropic initiatives.
- Research, source, and negotiate event options, ensuring they align with our brand and budget requirements.
- Plan all aspects of events from start to finish, including venue selection, entertainment, staffing, and catering.
- Manage event budgets, recording costs and staying within approved spending limits.
Marketing and Branding:
- Procure and design branded merchandise for staff and clients, maintaining adequate stock levels.
- Develop branded stationery, templates, and promotional materials for internal and external use.
- Create engaging communications and marketing materials for events using various channels such as email, posters, and social media.
- Coordinate with the Head of Communications to align marketing efforts with overall brand strategy.
Essential Attributes:
- Proven experience in workplace and facilities management, event planning, and marketing.
- Strong interpersonal skills and the ability to lead and delegate effectively.
- Exceptional organizational and project management abilities.
- Sound judgment and decision-making skills, especially in high-pressure situations.
- Resilience and adaptability to diverse work demands and leadership styles.
- Proficiency in IT tools such as Asana, Slack, and Outlook.
- Knowledge of health and safety regulations, with certifications such as OSHA.
Benefits:
- Medical and dental insurance.
- Gym or wellness allowance.
- Daily breakfast and lunch provided.
- Support programs for caregivers, including emergency dependent care.
- Generous holiday allowance and pension contributions.
The base salary range for this role is between $70,000 to $90,000 depending on relevant job-related skills and experience. You will be eligible for participation in a discretionary annual performance bonus scheme and will enjoy a comprehensive package of benefits. All bonuses, benefits, and any sign-on payments are in addition to the base salary range stated.
