About Xebia
Xebia is a trusted advisor in the modern era of digital transformation, serving hundreds of leading brands worldwide with end-to-end IT solutions. The company has experts specializing in technology consulting, software engineering, AI, digital products and platforms, data, cloud, intelligent automation, agile transformation, and industry digitization. In addition to providing high-quality digital consulting and state-of-the-art software development, Xebia has a host of standardized solutions that substantially reduce the time-to-market for businesses.
Xebia also offers a diverse portfolio of training courses to help support forward-thinking organizations as they look to upskill and educate their workforce to capitalize on the latest digital capabilities. The company has a strong presence across 16 countries with development centres across the US, Latin America, Western Europe, Poland, the Nordics, the Middle East, and Asia Pacific.
Job description -
We are looking for an Executive Assistant who brings in a minimum of 8 to 14 years of relevant expertise with Pleasing Personality and Good Communication skills, Secretarial support to the Chief Executive Officer (CEO)
- Job Description (Executive Assistant to CEO)
We are looking for an Executive Assistant who brings in a minimum of 7 to 10 years of relevant expertise with Pleasing Personality and Good Communication skills, Secretarial support to the Chief Executive Officer (CEO)
- Main Responsibilities
- Preparing Daily Calendar for CEO.
- To provide administrative services including diary management, organizing internal and external meetings, planning events and teleconferences, organizing travel including arranging accommodation, preparing travel itineraries, correspondence and prioritizing emails for the CEO.
- Preparing Agenda #Carry out all the tasks allotted by the CEO like reading, drafting letters, collecting & analysing information, initiating communication.
- Report directly to CEO and act as a point of contact for all the internal as well as the external contacts.
- To provide administrative support in the delivery of assignments and initiatives on behalf of the CEOs office as and when required like follow-up and completion of departmental work plans.
- To ensure all correspondence and relevant materials are produced in a timely and accurate manner.
- To coordinate departmental reports and documentation for the Board meetings.
- To coordinate, attend and take minutes for the CEOs meetings and any other relevant meetings.
- To follow up on action points from meetings on behalf of the CEO.
- Successfully completes critical aspects of deliverable with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the company.
- Internal and external communication related to CEO's office.
- Always Maintain confidentially and privacy in respect of these and any other communications which are necessary and appropriate for the discharge of the role and responsibilities.
- Excellent organizational skills and attention to detail.
- Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
- Qualifications, Skills & Proficiency:
- Bachelors degree in any stream.
