Senior Project Coordinator

Brand - WRG

Location – Manchester or London

Reporting to Head of Live UK

A bit about us ….

WRG is an award-winning global agency that creates live, hybrid, environments and virtual experiences that inspire lasting change. Annually 1,400 experiences are delivered around the world every year. Inizio Engage XD (formerly known as The Creative Engagement Group) is an unusually shaped communications group that creates experiences that inspire lasting change. We partner with clients to provide employee engagement, learning and training solutions, scientific engagement and capability building, all underpinned by applied behavioural science. We engage internal and external audiences through the delivery of live & virtual experiences, film, digital, and immersive content. Our family of brands is made up of: Ashfield Event Experiences; Axiom; Cormis; Forty1; LogicEarth and WRG. Inizio Engage is a strategic, commercial, and creative engagement partner that specialises in healthcare.

You will be based from our London or Manchester offices, however we offer a hybrid working arrangement.

A bit about the role

• Take sole responsibility for areas of live projects designated by Producer, being accountable for delivery and results

• Produce, review, monitor, update and action all project-related documentation

• Accurately respond to project directives in a timely manner

• Build positive relationships with team members, clients and suppliers / freelancers

• Adapt and adjust approaches to benefit the client's needs ensuring high standards of client satisfaction.

• Research all potential mediums to support inspirational idea generation

• Follow WRG's code of business conduct, and comply with all regulatory Company procedures

• Take ownership for areas of projects designated by Producer, being accountable for delivery and results.

• Continue to develop overall skills base by taking advantage of training and development provided by Inizio Engage XD.

• Continue to develop industry knowledge and commence building of freelancer and supplier network.

• Ensure compliance of all activity with relevant regulatory bodies

• Oversee the delivery of project artwork/design, ensuring creative output meets the creative brief and is accurately provided to the requisite quality.

• Monitor Finance relating to all projects ensuring that invoicing and financial administration is of a high standard to keep income coming into the Agency.

What will you do …

• Lead the co-ordination and management of all pre- and on-site production

• Prepare and maintain accurate project plans and schedules, acting appropriately should the activity or scope change

• Project manage smaller event budgets (or sections of a larger project) and deliver on financial targets (e.g. breakouts sessions or a gala dinner)

• Track budgets with accurate reporting and communication on budget variances

• Create the relevant crew documentation with the technical team

• Keep accurate minutes of meetings as contact reports and circulate appropriately.

• Keep Producer, team and, client, abreast of project status, with ownership of the project status report

• Conduct general stimulus research in search of inspirational ideas, designs, props, themes, decor and activities.

• Contribute to presentations and proposals as directed by Producer(s)

• Proofread proposals in advance of presenting to client.

• Oversee designated creative briefings and activity.

• Liaise with content owners, speakers and PowerPoint designers

• Create a technical running order.

• Create an event Health & Safety file, run H&S briefings on-site

• Raise purchase orders, keeping ProCim updated, being commercially aware

• Supplier liaison, including research, quote comparisons and supplier negotiation, manage the supplier payments.

• Purchasing/booking of project deliverables, ensuring delivery within project/to event

• Book project team/crew, travel and accommodation where required

• Update all project costings, monitoring budget margins and flag anomalies accordingly.

• Travel on site as part of the delivery team.

   

What do you need to have …

• Enthusiasm in abundance.

• Flair for creativity

• Excellent literacy skills

• Organised and methodical

• Excellent proof-reading skills

• Excellent interpersonal skills both in person and by phone

• Understanding of timelines for event deliverables

• A team player, able to take direction and work independently

• Fantastic customer service ethic and high expectations of quality

• Approximately 2+ years' work experience in the live events industry

Just a Few of our Benefits...

• Great compensation package

• 25 days' annual leave plus public holidays, company closure over Christmas plus a personal day

• 3 days volunteering leave

• Private Medical Insurance

• Life Insurance

• Pension Scheme

• Hybrid working

• Group Income Protection

• We also promote opportunities to get involved in broader workstreams that add to our work culture and many reward and recognition programmes.