General Position Summary

Wieden+Kennedy believes that each team member makes a significant contribution to our success. That contribution should not be limited by the assigned responsibilities outlined in a job description. Therefore, this job description is designed to outline primary duties, qualifications, and job scope, but not limit the employee or the organization to just the work identified. It is our expectation that each team member will offer their services wherever and whenever necessary to ensure the success of our endeavors and to pursue individual career growth.

The Finance Resident is responsible for processing Portland employee expense reimbursements through the expense report software system, Concur.

 

Major Responsibilities/Primary Functions

  • Acts as main contact person for employee questions about the expense report software system, Concur
  • Addresses all employee questions or concerns regarding expense reimbursement
  • Reviews all expenses for compliance with the Travel & Entertainment policy; audits for correct receipts and amounts attached to Concur expense reports for domestic and foreign travel
  • Records meal per diems in in-house database system to ensure employees do not exceed daily meal per diem caps set by T&E policy
  • Transfers all meal overages off of client jobs and onto employees’ personal accounts
  • Reviews correct job numbers and correct expense types are used. Reviews for correct work codes for billable charges; refers to client contracts to verify billable and non-billable charges
  • Sets up new employees in the Concur system
  • Updates and maintains all employee changes in Concur system, including department transfers and expense approver status 
  • Establishes all user settings in Concur including internal audit rules 
  • Uses Concur Cognos Reporting and Manage Query function in Concur to create analytical reports
  • Trouble shoots and works with Concur Support on any problems that arise in Concur
  • Trains new employees on how to use Concur 
  • Processes reimbursements manually for temp/freelance/independent contractors for expenses 
  • Uploads daily scribes into ERP system
  • Offsets daily charges
  • Assists with additional expense and OH analysis and projects as needed (e.g. Fedex reconciliation)

 

Qualifications, Distinguishing Characteristics and Special Requirements

  • Education, work experience, and/or a strong interest in the accounting field a must 
  • Strong Excel skills required
  • Donovan Data System, Concur or other accounting system experience preferred
  • Exceptional organizational skills and strong attention to detail required
  • Exceptional written and verbal communication skills
  • Exceptional initiative and follow through 
  • Personable and able to communicate effectively with a wide variety of individuals

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