POSITION SUMMARY:

The F&A Associate will work closely with the Country Coordinator to support the implementation of the USAID-funded Safe Migration in Central Asia Project. The goal of the project is to strengthen the mutual accountability of all stakeholders to become more self-reliant in efforts to prevent trafficking in persons (TIP), protect survivors, and promote safe migration in Central Asia. He/she will assist the Country Coordinator to ensure quality logistical, financial, and administrative support, as well as programmatic support as needed. Position is contingent upon receipt of donor funding.

 

ESSENTIAL RESPONSIBILITIES:

  • Responsibilities may include requisition, collection, and analysis of quotes, processing and maintenance of purchase orders and contracts, collection of goods from vendors, etc.;
  • Coordinate procurement of goods and services at Country Coordinator’s direction;
  • Oversee and manage office supply stock, and maintain office infrastructure for an office of two to three employees;
  • Annual inventory is accurately prepared by December of each year
  • Represent the Country Coordinator and the project at meetings to establish connections and obtain information;
  • Facilitate logistics for US-based staff and project partners during trips to Kazakhstan for in-country workshops and other events;
  • Support the Country Coordinator in organizing workshops, seminars, trainings, and meetings, including coordinating logistics;
  • Record all field-based cash and bank transactions and perform monthly reconciliations;
  • Prepare monthly financial reports and fund requests for submission to Winrock Home Office;
  • Manage relationships with banking institutions;
  • Maintain bank, cash, and checkbook records;
  • Disburse funds to staff and vendors in accordance with Winrock and donor regulations and Kazakhstan’s legal requirements;
  • Prepare monthly payroll and related taxes, including the recording of applicable benefits;
  • Fulfill basic HR functions (timesheet registration, orders, etc) and ensure compliance of the human resources practices with the local labor legislation
  • Review staff expense reports before submission to the approver as well as other financial reports of the projects
  • Adhere to Winrock and donor financial procedures and record-keeping policies;
  • Assist Country Coordinator in preparing narrative reports;
  • Maintain updated and accurate F&A and programmatic filing system;
  • In cooperation with the Country Coordinator, ensure necessary level of effective communication with government officials and other stakeholders;
  • Coordinate and monitor the work of outsourcing company on accounting, 1C and financial reporting;
  • Other duties as assigned

QUALIFICATIONS AND BACKGROUND:

Education

  • Diploma or above from a recognized and accredited college/university in accounting, business, economics, or other related field of study;
  • Master’s degree considered as an asset.

Work Experience

  • Five or more years of hands-on experience in day-to-day office support functions and F&A support for an international NGO required, experience on USAID or USG funded projects preferred;
  • Experience performing accounting functions required;
  • Experience managing finances, tracking spending against budgets, and developing budget forecasts and cashiering preferred;
  • Experience in procurement required;
  • Experience in project implementation required.

Knowledge, Skills & Abilities

  • Excellent knowledge and skills in office management, logistics, procurement, and administration;
  • Knowledge of requirements for taxation and withholdings;
  • Ability to maintain the highest ethical standards at all times;
  • Excellent working knowledge of office software packages including Microsoft Outlook, Excel, Word, and PowerPoint;
  • Ability to work with attention to detail and to meet deadlines;
  • Ability to manage multiple tasks and be self-sufficient in organizing work

Language:

Fluency in English and Kazakh required, working proficiency Russian is an asset.

 

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