Summary

The Wikimedia foundation is the nonprofit that hosts Wikipedia and our other free knowledge projects. We want to make it easier for everyone to share what they know. To do this, we keep Wikipedia and Wikimedia sites fast, reliable, and available to all. We protect the values and policies that allow free knowledge to thrive. We build new features and tools to make it easy to read, edit, and share from the Wikimedia sites. Above all, we support the communities of volunteers around the world who edit, improve, and add knowledge across Wikimedia projects. Wikimania is the Wikimedia movement's annual conference, organized by volunteers and hosted by the Wikimedia Foundation. Topics of presentations and discussions include Wikimedia projects such as Wikipedia, other wikis, open-source software, free knowledge and free content, and social and technical aspects related to these topics.

The first conference was organized by volunteers in 2005 and since then the event has grown in size and scale. Due to the pandemic, the event in 2020 due to happen in Bangkok was canceled. In 2022 Wikimania took place as a Hybrid event - with participants online and also at satellite events across the world.
In 2023, Wikimania will return to being largely in person in Singapore, with some hybrid elements.

Remote position in Singapore, Indonesia, and Bangladesh, will need to be on-site the week of the event. 6 month Contract from April 2023 until August 2023.

You are responsible for:

Supporting the Scholarships Sub Committee of volunteers with the facilitation and coordination of scholarships awarded to individuals for attending Wikimania 2023, in Singapore.
Communication with successful scholars on requirements needed for travel, visas and accommodation.
Communication and coordination with scholars on volunteer role opportunities at Wikimania.
Working with the WMF grants team on checking eligibility and tracking the scholarship process.
Answering any ad hoc questions with guidance from the Senior manager and the Scholarship subcommittee.
Writing and sending out a ‘Wikimania Guide for Attendees’ to give essential and helpful information about when they arrive, Singapore customs and culture and their time at the event.
Attendance at Wikimania 2023 to support scholars while they are at the event with queries and questions. Dates are August 14th to 19th 2023, in Singapore.
Post event evaluation, reporting and review of the scholarship process

Skills and Experience:

3-5 years of experience with event coordination
Experience working directly with a diverse set of volunteers across different regions
Experience managing using of tools such as email campaign platforms and records systems
Ability to interact with people from all walks of life, good customer or audience facing skills
Experience with booking and coordinating a high volume of travel and communications
Working fluency in English

Additionally, we’d love it if you have:

Understanding of the Singapore events and conference industry
Mission Driven: You believe in the power of inclusive communication and movement building to make free knowledge accessible to everyone.
Openness and Curiosity: We work on new and interesting problems in public and collaborative ways.
Resilience: Working together for outcomes, willingness to change course when warranted and motivated by high standards.
Positivity: Sharing a culture of constructive criticism and respect.
Team-oriented: Natural inclination for team collaboration and for helping colleagues succeed
Intentionally inclusive: Strong personal values related to participation, equity, and diversity in global movements

Qualities that are important to us:

Mission Driven: You believe in the power of inclusive communication and movement building to make free knowledge accessible to everyone.
Openness and Curiosity: We work on new and interesting problems in public and collaborative ways.
Resilience: Working together for outcomes, willingness to change course when warranted and motivated by high standards.
Positivity: Sharing a culture of constructive criticism and respect.
Team-oriented: Natural inclination for team collaboration and for helping colleagues succeed
Intentionally inclusive: Strong personal values related to participation, equity, and diversity in global movements

About the Wikimedia Foundation

The Wikimedia Foundation is the nonprofit organization that operates Wikipedia and the other Wikimedia free knowledge projects. Our vision is a world in which every single human can freely share in the sum of all knowledge. We believe that everyone has the potential to contribute something to our shared knowledge, and that everyone should be able to access that knowledge freely. We host Wikipedia and the Wikimedia projects, build software experiences for reading, contributing, and sharing Wikimedia content, support the volunteer communities and partners who make Wikimedia possible, and advocate for policies that enable Wikimedia and free knowledge to thrive.

The Wikimedia Foundation is a charitable, not-for-profit organization that relies on donations. We receive donations from millions of individuals around the world, with an average donation of about $15. We also receive donations through institutional grants and gifts. The Wikimedia Foundation is a United States 501(c)(3) tax-exempt organization with offices in San Francisco, California, USA.

As an equal opportunity employer, the Wikimedia Foundation values having a diverse workforce and continuously strives to maintain an inclusive and equitable workplace. We encourage people with a diverse range of backgrounds to apply. We do not discriminate against any person based upon their race, traits historically associated with race, religion, color, national origin, sex, pregnancy or related medical conditions, parental status, sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, genetic information, or any other legally protected characteristics.

The Wikimedia Foundation is a remote-first organization with staff members including contractors based in more than 50 countries. Salaries at the Wikimedia Foundation are set in a way that is competitive, equitable, and consistent with our values and culture. The anticipated hourly pay range of this position for applicants based within the United States is US$29 per hour to US$45 per hour with multiple individualized factors, including cost of living in the location, being the determinants of the offered pay. For applicants located outside of the US, the pay range will be adjusted to the country of hire. We neither ask for nor take into consideration the salary history of applicants. The compensation for a successful applicant will be based on their skills, experience and location.

All applicants can reach out to their recruiter to understand more about the specific pay range for their location during the interview process.

If you are a qualified applicant requiring assistance or an accommodation to complete any step of the application process due to a disability, you may contact us at recruiting@wikimedia.org or +1 (415) 839-6885.

More information

Wikimedia Foundation
Applicant Privacy Policy
News from across the Wikimedia movement
Wikimedia 2030
Our Commitment to Equity
This is Wikimedia Foundation
Facts Matter
Our Projects
Our Tech Stack

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Event Volunteer Coordinator, Wikimania (Contract)

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