Summary

Wikimedia envisions a world where the sum total of human knowledge is available to everyone.

The Wikimedia Foundation, the nonprofit home of Wikipedia, Wikimedia Commons, Wikidata, and other free educational projects, serves as the hub of a global movement of hundreds of thousands of contributors collaborating to collect and share the sum of all human knowledge with the world. We are looking for a Sr. Program Manager to help the Foundation improve our overall performance and become a model for strategic & operational planning and monitoring of those plans. 

This position will report to the Director of Financial Planning, and directly support Foundation´s cross-functional Planning team. Working with the Planning team, Sr. Program Manager will coordinate all aspects of the Foundation’s core strategic process: annual planning and quarterly monitoring cycles.  The Sr. Program Manager will help the Planning team design process improvements to our planning and monitoring cycles and activities, and lead the implementation of those improvements. In addition, the Sr. Program Manager will be responsible for supporting the change management and internal communication to leadership and the wider Foundation.

This contract role is an opportunity to coordinate critical strategic processes that are highly visible, impactful, and supported.

We’d like you to do this:

This contract position will provide support in these key areas:

  • Facilitate the Planning team to design the planning and monitoring process, implement process improvements, and get approval of design changes by the C-suite. 
  • Coordinate and manage the planning and monitoring calendar of deadlines and events. 
  • Own the coordination, scheduling, and organizing of all planning and monitoring activities including quarterly monitoring presentations and meetings, annual planning meetings, events. 
  • Coordinate the creation and distribution of planning and monitoring templates and tools, as well as facilitating Foundation leaders to meet internal deadlines to provide materials.
  • Analyze and contextualize materials and information provided by internal teams to create summary materials and presentations for executive and board level discussions. 
  • Lead Planning team coordination and design meetings, facilitating defining agenda, capturing action items, and ensuring follow up. 
  • Coordinate with internal and external facilitators, communications staff, and other staff supporting planning and monitoring activities toward executing the planning and monitoring process and timeline.
  • Facilitate a shared understanding of objectives and process design goals across diverse sets of stakeholders, managing processes, identifying and clearing bottlenecks and integrating timely opportunities.
  • Streamline, organize, and support reporting and communication flows across liaisons responsible for planning in each department. Keep stakeholders aware of progress and facilitate strategic alignment across different levels in the department.
  • Coordinate and execute organization-wide communications and socialization activities.
  • Take on related projects as new opportunities arise 

We’d like you to have these skills and attributes:

  • 5-7 years of experience in program management with some exposure to nonprofit sector
  • Excellent organizational skills to manage programs, projects, process, calendars, and planning activities
  • Ability to drive projects independently with limited feedback on a daily basis 
  • Strong verbal, written, and social communication skills with attention to international diversity
  • Tolerance for ambiguity and ability to manage complex problems
  • Ability to excel in a fast-paced, changing environment that requires fast turn‐around
  • The ability to thrive in a globally-distributed team and nurture and maintain positive, respectful professional relationships
  • Natural inclination for team collaboration and for helping colleagues succeed 
  • Flexible mindset and ability to adjust processes to scale or to change course
  • Internal motivation and high standards
  • Commitment to the mission of the organization and our values
  • Commitment to our guiding principles
  • Experience with project management tools (e.g., Asana, Trello, or similar systems) 

And it would be even more awesome if you have this:

  • Prior experience coordinating organizational planning, monitoring or reporting processes
  • Prior experience working on techno-social problem sets with technical and social solutions.
  • Experience working in an global organization that has a distributed workforce
  • PMP or MSP certification
  • Non-profit experience 
  • Tech sector experience

About the Wikimedia Foundation

The Wikimedia Foundation is the nonprofit organization that operates Wikipedia and the other Wikimedia free knowledge projects. Our vision is a world in which every single human can freely share in the sum of all knowledge. We believe that everyone has the potential to contribute something to our shared knowledge, and that everyone should be able to access that knowledge freely. We host Wikipedia and the Wikimedia projects, build software experiences for reading, contributing, and sharing Wikimedia content, support the volunteer communities and partners who make Wikimedia possible, and advocate for policies that enable Wikimedia and free knowledge to thrive. 

The Wikimedia Foundation is a charitable, not-for-profit organization that relies on donations. We receive donations from millions of individuals around the world, with an average donation of about $15. We also receive donations through institutional grants and gifts. The Wikimedia Foundation is a United States 501(c)(3) tax-exempt organization with offices in San Francisco, California, USA.

As an equal opportunity employer, the Wikimedia Foundation values having a diverse workforce and continuously strives to maintain an inclusive and equitable workplace. We encourage people with a diverse range of backgrounds to apply. We do not discriminate against any person based upon their race, traits historically associated with race, religion, color, national origin, sex, pregnancy or related medical conditions, parental status, sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, genetic information, or any other legally protected characteristics.

If you are a qualified applicant requiring assistance or an accommodation to complete any step of the application process due to a disability, you may contact us at recruiting@wikimedia.org or (415) 839-6885.

More information

Wikimedia Foundation
Applicant Privacy Policy
News from across the Wikimedia movement
Wikimedia 2030
Our Commitment to Equity
This is Wikimedia Foundation 
Facts Matter
Our Projects
Our Tech Stack

 

Apply for this Job

* Required
  
  


U.S. Equal Opportunity Employment Information (Completion is voluntary)

Individuals seeking employment at Wikimedia Foundation are considered without regards to race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, gender identity, or sexual orientation. You are being given the opportunity to provide the following information in order to help us comply with federal and state Equal Employment Opportunity/Affirmative Action record keeping, reporting, and other legal requirements.

Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

Race & Ethnicity Definitions

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.


Form CC-305

OMB Control Number 1250-0005

Expires 05/31/2023

Voluntary Self-Identification of Disability

Why are you being asked to complete this form?

We are a federal contractor or subcontractor required by law to provide equal employment opportunity to qualified people with disabilities. We are also required to measure our progress toward having at least 7% of our workforce be individuals with disabilities. To do this, we must ask applicants and employees if they have a disability or have ever had a disability. Because a person may become disabled at any time, we ask all of our employees to update their information at least every five years.

Identifying yourself as an individual with a disability is voluntary, and we hope that you will choose to do so. Your answer will be maintained confidentially and not be seen by selecting officials or anyone else involved in making personnel decisions. Completing the form will not negatively impact you in any way, regardless of whether you have self-identified in the past. For more information about this form or the equal employment obligations of federal contractors under Section 503 of the Rehabilitation Act, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

You are considered to have a disability if you have a physical or mental impairment or medical condition that substantially limits a major life activity, or if you have a history or record of such an impairment or medical condition.

Disabilities include, but are not limited to:

  • Autism
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, or HIV/AIDS
  • Blind or low vision
  • Cancer
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or hard of hearing
  • Depression or anxiety
  • Diabetes
  • Epilepsy
  • Gastrointestinal disorders, for example, Crohn's Disease, or irritable bowel syndrome
  • Intellectual disability
  • Missing limbs or partially missing limbs
  • Nervous system condition for example, migraine headaches, Parkinson’s disease, or Multiple sclerosis (MS)
  • Psychiatric condition, for example, bipolar disorder, schizophrenia, PTSD, or major depression

1Section 503 of the Rehabilitation Act of 1973, as amended. For more information about this form or the equal employment obligations of Federal contractors, visit the U.S. Department of Labor's Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.