Affiliate Committee Support Associate (Contractor)

Location: Remote

Hours: 40 per week

Contract Length: 1 year


The Wikimedia Foundation is committed to providing access to crowd-sourced information resources that reflect the knowledge of the world. One of the ways we support this goal is through providing essential infrastructure to a growing network of Wikimedia movement affiliate organizations who coordinate the work of volunteers in geographical regions or thematic focus areas. These organizations enhance the focus and work of our movement and increase the diversity of leadership. Among our commitments to this network is supporting the work of the international Affiliations Committee.

The Affiliations Committee (AffCom) recommends recognition of new Wikimedia affiliate groups, derecognition of existing affiliates, and facilitates the work of recognized groups reporting and accountability. When inter-group conflicts arise, AffCom mediates and resolves these conflicts. The Affiliate Committee Support contractor will work closely with the Community Development team and the AffCom to provide facilitation and project management support, bolster committee training and development, and help to realize committee opportunities to guide our affiliate ecosystem’s growth along shared movement goals. 

Reporting to the Manager of Community Development, you will make meaningful contributions to the growth, diversity, inclusiveness, strength and capacity of the Wikimedia community’s network of affiliates across the world by supporting the governance, health, and sustainable functioning of the AffCom and affiliates ecosystem. 

The team is committed to supporting a healthy affiliate ecosystem as part of the Thriving Movement vision as set out in the Foundation’s Mid-Term Plan (MTP). Affiliates provide the networks and structures that tie distributed communities and contributors into a collective movement.

You are responsible for:

This will include working closely with our Affiliations Committee and our Community Development team members and activities will include:

Supporting AffCom’s day-to-day operations 

  • Assisting with management and administration of volunteer committee members including task management and weekly progress updates
  • Managing and tracking the AffCom budget’s expenses and supporting planning and approvals processes for the budget
  • Supporting communications within the committee 
  • Drafting and facilitating communications between the committee and affiliates, in partnership with the Strategic Communications Officer, the Legal team, and other  stakeholders
  • Assisting with record-keeping, and support the maintenance of records
  • Working with AffCom to maintain high-functioning, motivated members and the transfer of knowledge from departing members to new members

Supporting the smooth handling of the affiliate recognition processes

  • Tracking incoming applications
  • Completing the timely review and processing of user group applications and renewals, and overseeing the timely review and committee decision-making on chapter and thematic organization applications and guiding the affiliate derecognition process with the committee when necessary
  • Maintaining documentation and ensuring regular communications to the community and the Foundation on affiliate recognition, derecognition, governance development and conflict management.
    • Developing, leading collaborative review, and routing the quarterly Affiliates Status Report
    • Completing eligibility screening for key Movement events
    • Maintaining affiliate listings on meta

Supporting the AffCom’s strategic projects and events

  • Participating in and maintaining administrative support to AffCom monthly calls (i.e., subcommittee, officers, and full committee calls)
  • Lending project management and facilitative support for the recruitment and selection of new members and nomination and election of officers
  • Planning, organizing, and providing facilitation for annual strategic meeting
  • Supporting AffCom’s Conflicts subcommittee to advance on intervention and prevention strategies and maintaining conflict investigation support and liaising with Trust & Safety

Supporting AffCom alignment and Sustainability

  • Participating in the development and implementation of a holistic affiliate engagement framework in collaboration with other colleagues, under the guidance of the Manager of Community Development.
  • Building AffCom’s capacity to self-govern by developing onboarding/offboarding protocols; “training the trainers” so that new members can be guided by existing ones; and implementing with Trust & Safety, training on handling conflict, as well as on behavioral and mediation cases.  
  • Coordinating sub-committees within the AffCom structure dedicated to issues such as recognition and support to new affiliates, conflict prevention, and mediation.
  • Collaborating with AffCom on a new member recruitment process that emphasizes diversity, expertise, and representation. 
  • After 2030 movement strategy outcomes and recommendations are issued, assessing how these will affect AffCom and working with the committee to implement relevant recommendations on AffCom’s mandate, role and responsibilities, with the long-term goal of helping AffCom become operationally self-sufficient, resilient and sustainable. 
  • Other duties as needed

Skills and Experience:

  • Experience and ease working internationally within multilingual and multicultural contexts and stakeholders. 
  • Demonstrated attention to detail and ability to work systematically to ensure accuracy and quality
  • Ability to listen actively, moderate discussions, resolve challenges and facilitate solutions calmly and constructively. 
  • A participatory approach to meeting goals, which prioritizes respect for and openness to diverse backgrounds and expertise. 
  • A strong level of written and spoken English, as well as the ability to communicate clearly with non-native English speakers. Non-native English speakers are welcomed.

Qualities that are important to us:

  • A passion for and belief in free and open knowledge, especially in Wikimedia projects.
  • Experience facilitating support for decentralized online or volunteer communities
  • Respect for and acceptance of multiple cultures and customs, and a curiosity about the world.
  • Commitment to and belief in the value of inclusion, equity and diversity.
  • Willingness to undertake travel 2-3 times per year, Energy and ability to work in a fast paced environment. 
  • Proficiency and fluency in languages other than English

The Wikimedia Foundation is... 

...the nonprofit organization that hosts and operates Wikipedia and the other Wikimedia free knowledge projects. Our vision is a world in which every single human can freely share in the sum of all knowledge. We believe that everyone has the potential to contribute something to our shared knowledge, and that everyone should be able to access that knowledge, free of interference. We host the Wikimedia projects, build software experiences for reading, contributing, and sharing Wikimedia content, support the volunteer communities and partners who make Wikimedia possible, and advocate for policies that enable Wikimedia and free knowledge to thrive. The Wikimedia Foundation is a charitable, not-for-profit organization that relies on donations. We receive financial support from millions of individuals around the world, with an average donation of about $15. We also receive donations through institutional grants and gifts. The Wikimedia Foundation is a United States 501(c)(3) tax-exempt organization with offices in San Francisco, California, USA.

The Wikimedia Foundation is an equal opportunity employer, and we encourage people with a diverse range of backgrounds to apply.

More information

Wikimedia Foundation
Wikimedia 2030
Wikimedia Medium Term Plan
Diversity and inclusion information for Wikimedia workers, by the numbers
Wikimania 2019
Annual Report - 2017 

This is Wikimedia Foundation 
Facts Matter
Our Projects
Fundraising Report

Apply for this Job

* Required


U.S. Equal Opportunity Employment Information (Completion is voluntary)

Individuals seeking employment at Wikimedia Foundation are considered without regards to race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, gender identity, or sexual orientation. You are being given the opportunity to provide the following information in order to help us comply with federal and state Equal Employment Opportunity/Affirmative Action record keeping, reporting, and other legal requirements.

Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

Race & Ethnicity Definitions

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Form CC-305

OMB Control Number 1250-0005

Expires 1/31/2020

Voluntary Self-Identification of Disability

Why are you being asked to complete this form?

Because we do business with the government, we must reach out to, hire, and provide equal opportunity to qualified people with disabilities1. To help us measure how well we are doing, we are asking you to tell us if you have a disability or if you ever had a disability. Completing this form is voluntary, but we hope that you will choose to fill it out. If you are applying for a job, any answer you give will be kept private and will not be used against you in any way.

If you already work for us, your answer will not be used against you in any way. Because a person may become disabled at any time, we are required to ask all of our employees to update their information every five years. You may voluntarily self-identify as having a disability on this form without fear of any punishment because you did not identify as having a disability earlier.

How do I know if I have a disability?

You are considered to have a disability if you have a physical or mental impairment or medical condition that substantially limits a major life activity, or if you have a history or record of such an impairment or medical condition.

Disabilities include, but are not limited to:

  • Blindness
  • Deafness
  • Cancer
  • Diabetes
  • Epilepsy
  • Autism
  • Cerebral palsy
  • Schizophrenia
  • Muscular dystrophy
  • Bipolar disorder
  • Major depression
  • Multiple sclerosis (MS)
  • Missing limbs or partially missing limbs
  • Post-traumatic stress disorder (PTSD)
  • Obsessive compulsive disorder
  • Impairments requiring the use of a wheelchair
  • Intellectual disability (previously called mental retardation)
Reasonable Accommodation Notice

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

1Section 503 of the Rehabilitation Act of 1973, as amended. For more information about this form or the equal employment obligations of Federal contractors, visit the U.S. Department of Labor's Office of Federal Contract Compliance Programs (OFCCP) website at

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.