Our Company
Whisper Aero is pioneering a more compelling and connected future by delivering cleaner, quieter, and more efficient propulsion solutions. Today's open rotor propulsion systems are challenged by safety, noise, and performance limitations at all scales. Whisper's breakthrough technologies allow aircraft to fly anywhere at any time without disturbing communities, at greater speeds, and with incredible improvements in efficiency and cost. Their innovations also enable a new generation of air moving products that can blend into the soundscapes of daily life. Whisper was founded by industry veterans, Mark Moore and Ian Villa, and continues to innovate a future that’s as considerate as it is compelling with its world-class team in Tennessee.
About the Role
As an Office Administrator, you will be responsible for managing daily office operations, supporting employee experience initiatives, and maintaining a productive workplace. This role requires a hands-on, problem-solving mindset with strong organizational and communication skills. You will oversee facility operations, office supplies, vendor coordination, and administrative processes that keep Whisper Aero running smoothly.
What You'll Do
- Support recruiting efforts, including scheduling candidate onsite interviews and ensuring a smooth interview day experience.
- Monitor security cameras and manage access control for guests and employees.
- Oversee office cleaning services and manage relationships with corporate cleaning vendors.
- Maintain conference rooms, ensuring cleanliness and readiness for meetings.
- Coordinate facilities maintenance for plumbing, HVAC, electrical, and other services.
- Track and manage vehicle fleet services, including registration, insurance renewals, and repairs.
- Oversee office meals and catering, coordinating with vendors for weekly team lunches and candidate interviews.
- Maintain office snack and beverage stock, and purchasing of supplies
- Plan and coordinate team events and activities, working across multiple locations for engagement initiatives.
- Assist in planning the annual holiday party and other company-wide celebrations.
- Manage incoming and outgoing mail and deliveries, ensuring timely distribution.
- Oversee shipping logistics, creating FedEx labels and coordinating shipments from the office.
- Assist with new hire onboarding, including setting up desks, providing welcome swag, and guiding new employees through their first day.
- Troubleshoot basic IT and software issues, helping employees with SharePoint, Coda, Jira, and Slack workflows.
Basic Qualifications
- 4+ years of experience in office administration, operations, or facilities management.
- Experience with interview coordination and recruitment systems/tools
- Strong problem-solving skills and ability to work independently.
- Highly organized with attention to detail and ability to manage multiple tasks.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office, Google Suite, Atlassian, and workplace management tools.
Bonus Qualifications
- Experience in a fast-paced startup or aerospace environment.
- Background in facilities management, vendor coordination, or logistics.
- Familiarity with security and access control systems.
Benefits:
- Top-tier Benefits: 100% paid Medical, dental, and vision for employees, 75% paid for dependents
- PTO & Federal Holidays: Starting at four weeks of paid time off for vacation, sick, and personal days
- Competitive Salary: Value-based compensation, plus enjoy Tennessee’s no-income-tax life
- End of Year Bonuses: For eligible employees
- We always have beverages and snacks available to energize you throughout the day, with paid team meals based on office demands.
- 401(k)
- Relocation Assistance
- Professional Development Stipend
Whisper Aero is proud to be an Equal Opportunity employer committed to diversity and inclusivity in the workplace. All aspects of employment are decided on the basis of merit, qualifications, and business needs. We do not discriminate based upon race, color, religion, sex, sexual orientation, age, national origin, disability status, protected veteran status, gender identity or any other characteristic protected by federal, state or local laws. Whisper Aero also participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each applicant's Form I-9 to confirm work authorization.
