Whip Media is transforming the global content licensing ecosystem with a market leading enterprise software platform that centrally connects data, processes and teams throughout the digital distribution journey. Powered by predictive insights and proprietary data, we enable the world’s top entertainment organizations to efficiently distribute, control and monetize their TV and movie content to drive revenue and direct-to-consumer growth.

Whip Media Group is adding on a People Operations Manager (based in the United States) to its People & Culture team to further elevate the function and to support the needs of our scaling business.

In this role, you'll be responsible for the execution of a mix of day-to-day tactical and strategic initiatives, including payroll, benefits, and compliance within the organization. Reporting to the Director of People Ops, this role is pivotal to the operation of the company and will require daily interaction with the the People & Culture, Finance teams as well as other cross functional groups.  While there will be a focus on HR compliance and an exceptional employee experience, we're looking for an out of the box thinker who has a high level of communication building meaningful relationships with stakeholders and an ability to autonomously drive projects from start to finish.

What Will You Do?

  • Manage Payroll including: preparing, processing, and reviewing semi-monthly full cycle US payroll for all salaried and hourly employees, while ensuring compliance with Federal, State and local regulations (140+ employees in the US)
  • Ensure the accuracy of payroll, including but not limited to: base pay, bonuses, stock compensation, commissions, payroll taxes, employee changes, new hires, 401(k), medical, HSA, FSA, and other deductions
  • Administer all employee benefits programs such as Medical, Dental, Vision, and Life Insurance plans, Disability, FSA, 401(k) etc.
  • Provide support for all benefits-related communications, to highlight and educate employees on Whip’s benefit programs and payroll
  • Support administration of company-wide HR policies, procedures, and practices in accordance with company goals and federal/state legal requirements
  • Manage and administer leave programs and policies in accordance with the applicable federal and state employment laws (FMLA, ADA, CFRA, FFCRA, Parental Leave, etc.) and leave payments
  • Stay ahead of COVID-19 related guidelines, ensuring Whip is implementing policies and providing appropriate resources related to LOA, Disability Programs, EAP, current and future work from home benefits
  • Oversee Immigration, including liaising with legal partners and handling queries from managers and employees, as well as providing guidance on all immigration-related matters, including visa processing, documentation, visa options, risks, etc.
  • 401(k) administration, including annual audit and committee meetings
  • Manage HR audits and filings related to EEO-1 reporting and benefits compliance

What Do You Need?

  • 5 + years of relevant payroll/benefits administration, payroll audit, and the application of best practices
  • Professional experience in high-growth, fast-paced organizations with multiple states/sites and business units
  • Experience managing 401(k) and LOA processes
  • Strong understanding of Federal and State regulations 
  • Knowledge of workers compensation management
  • Excellent skills using MS Word, Excel, Power Point, and GSuite
  • High level of attention to detail and accuracy along with strong organizational skills
  • Great communication skills that can build strong working relationships with external advisors and internal teams
  • Ability to maintain confidentiality and exercise extreme discretion
  • Experience with reporting and data analysis
  • Proven ability to adapt and quickly change direction when necessary in a fast-paced, dynamic environment and to be effective under pressure
  • Zenefits or other similar payroll system experience is a plus

*Due to the nature and focus area of this role, we are currently only accepting applications from candidates based in the United States specifically in New York, California, Colorado, Wisconsin, Texas, Washington, Kentucky, Minnesota.*

Apply for this Job

* Required


U.S. Equal Opportunity Employment Information (Completion is voluntary)

Individuals seeking employment at Whip Media are considered without regards to race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, gender identity, or sexual orientation. You are being given the opportunity to provide the following information in order to help us comply with federal and state Equal Employment Opportunity/Affirmative Action record keeping, reporting, and other legal requirements.

Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

Race & Ethnicity Definitions

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Form CC-305

OMB Control Number 1250-0005

Expires 05/31/2023

Voluntary Self-Identification of Disability

Why are you being asked to complete this form?

We are a federal contractor or subcontractor required by law to provide equal employment opportunity to qualified people with disabilities. We are also required to measure our progress toward having at least 7% of our workforce be individuals with disabilities. To do this, we must ask applicants and employees if they have a disability or have ever had a disability. Because a person may become disabled at any time, we ask all of our employees to update their information at least every five years.

Identifying yourself as an individual with a disability is voluntary, and we hope that you will choose to do so. Your answer will be maintained confidentially and not be seen by selecting officials or anyone else involved in making personnel decisions. Completing the form will not negatively impact you in any way, regardless of whether you have self-identified in the past. For more information about this form or the equal employment obligations of federal contractors under Section 503 of the Rehabilitation Act, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

You are considered to have a disability if you have a physical or mental impairment or medical condition that substantially limits a major life activity, or if you have a history or record of such an impairment or medical condition.

Disabilities include, but are not limited to:

  • Autism
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, or HIV/AIDS
  • Blind or low vision
  • Cancer
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or hard of hearing
  • Depression or anxiety
  • Diabetes
  • Epilepsy
  • Gastrointestinal disorders, for example, Crohn's Disease, or irritable bowel syndrome
  • Intellectual disability
  • Missing limbs or partially missing limbs
  • Nervous system condition for example, migraine headaches, Parkinson’s disease, or Multiple sclerosis (MS)
  • Psychiatric condition, for example, bipolar disorder, schizophrenia, PTSD, or major depression

1Section 503 of the Rehabilitation Act of 1973, as amended. For more information about this form or the equal employment obligations of Federal contractors, visit the U.S. Department of Labor's Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.