Job Title: Talent Assistant

Work Location: Remote (preference for EST)

Start Date: ASAP

Recently named one of WorkLife’s 50 Best Places to Work and one of Fast Company's Most Innovative Companies, Whalar is a leading global Creator Company. 

Whalar empowers creators, brands, and platforms to tap new areas of innovation and drive business growth together. We do this through our six divisions: brand partnerships, talent management, proprietary technology, a creator-centric venture studio, a gaming studio, and a physical campus for creators. As a result, we have the best understanding, the most access, and the earned trust of creators. We're a curious, diverse team of 300 individuals united by one belief: Everything Is Better With Creators.

We Liberate the Creative Voice. We are Whalar.

About the role:

As an Assistant to Talent Managers, you will play a crucial role in supporting and assisting the managers in their day-to-day operations. Your primary responsibilities will include administrative tasks such as scheduling meetings, managing calendars, preparing reports and presentations, coordinating travel arrangements, and assisting with various projects. You will also be responsible for maintaining the company's talent database, conducting research on industry trends and talent, and providing excellent customer service to clients and team members alike. The ideal candidate should possess excellent organizational skills, attention to detail, and the ability to work effectively in a fast-paced environment.

Key Responsibilities:

  • Preparing case studies for brand partners
  • Managing talent diaries and travel logistics
  • Completing weekly reporting for talent
  • Overseeing talent press and media requests 
  • Managing talent event invites 
  • Inbox management 
  • Update and manage Whalar platform for stars and talent databases
  • Staff travel and hotel bookings
  • Compiling material for showreels and working with managers to compose them
  • Ordering Christmas presents and sending out birthday cards, etc, for clients
  • Handling charity / fan mail requests
  • Liaising with Finance re raising invoices and general Talent payments 
  • Occasional attendance at events/shoots with Talent 
  • Dealing with any other ad hoc duties that might be required – for example arranging internal/external meetings
  •  

Here’s what we’re looking for:

  • Experience within Media or the Entertainment Industry is preferable 
  • The handling of sensitive information, discretion is of the utmost importance  
  • Excellent organization and administration skills  
  • Ability to communicate at all levels – both in written and verbal form  
  • Proactive and forward thinking; able to use own initiative  
  • Professional approach  
  • Positive and can do attitude with plenty of energy and enthusiasm

The salary for this role is $55,000 and serves as a general guideline reflecting the potential compensation for the role. The final salary offer will be determined based on a comprehensive evaluation of factors such as the candidate's experience, expertise, alignment with the position's requirements, and ultimately budget approvals.

Our values:

At Whalar, diversity, equity, and inclusion (DEI) isn't just a statement, it's our collective strength. Our people are our superpower. A diverse team and inclusive leadership have shaped Whalar since our inception in 2016, fueling a constant evolution of growth. We champion a culture of respect and empathy, fostering a sense of belonging that transcends demographics. We hire individuals of all backgrounds and empower them to thrive, challenge stereotypes, and actively break societal barriers. 

The perks:

Whalar provides flexible benefits and collaborative work environments/experiences, so employees can work productively in a setting that best and uniquely suits their needs.

  • Medical, Dental, Vision
  • 25 days of PTO + Sick days + Winter break
  • Retirement planning with employer match
  • Monthly phone/internet reimbursement
  • Professional development stipend
  • New joiner Home office allowance 
  • Fertility benefits
  • Up to 16 weeks of paid parental leave
  • Calm App subscription (Add up to 4 dependents)
  • Volunteer days
  • Identity theft protection & Legal assistance
  • Company Paid Life & Disability Insurance
  • Extra Voluntary Life Insurance Policy
  • Voluntary Hospital and Critical Illness Insurance
  • Voluntary Pet insurance
  • Employee Resource Groups

Whalar provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Equal opportunity extends to all aspects of the employment relationship, including hiring, promotions, training, working conditions, compensation, and benefits.

 

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