Westbrook is a mission driven company formed to empower artists to tell stories that connect the world.  At Westbrook Inc., we provide strategic, financial, legal, and other back-end support to our existing subsidiary companies (Westbrook Studios, Westbrook Media, Good Goods, Red Table Talk Productions, Inc., and Westbrook International), develop new business opportunities, and share our learnings, skills, and tools with new talent creating art and media across all major platforms. With Westbrook’s reach, expertise, and resources, we are poised to be a leader in the global, multiplatform content marketplace.  

Westbrook is seeking a business savvy Chief of Staff to serve as a proxy, second brain, and right hand to the COO.  The CoS will handle several principal duties, all focused on making time, information, and decision processes more effective; this includes supporting the execution of the COO’s strategic initiatives through research and providing findings and recommendations, while also ensuring that the COO’s operations are consistently optimized (e.g., preparing the COO to conduct effective meetings, collating information for the COO’s attention and follow-up, tracking executive team progress on tasks, etc.).  

A successful candidate will know when and how to make decisions and execute tasks on behalf of the COO, how to anticipate or expeditiously mitigate issues, and when to escalate or seek guidance from the COO or other executives.

Please note that while we are currently working remotely, we plan to commence a hybrid work schedule in the coming months. As such, candidates will need to be able and willing to work in-person at our Calabasas, CA headquarters (number of days in the office is TBD at this point in time).

What You’ll Do: 

  • Oversee the day-to-day operation of the Office of the COO. Help set priorities and ensure that the flow of correspondence within and across these constituencies is timely and effective. 
  • Assist the COO in thinking through and setting policies—and making sure they are implemented and properly socialized within the organization. 
  • Ensure executive team and business unit leaders are clear on COO’s operating model for the business; help create frameworks (OKRs, consistent messaging and terminology) that help people understand and retain how Westbrook wins short and long term. 
  • Own the preparation of effective COO meetings and presentations, including gathering relevant documents and briefing materials, ensuring the right people are consulted and/or participating, and engaging with stakeholders in advance to identify priorities and decision points for the COO.
  • Lead preparation of board meeting materials. 
  • Partner with the leadership team to develop and execute off site activities. 
  • Develop and maintain a deep understanding of Westbrook’s verticals, clients, and internal business processes.
  • Help leverage the COO’s time by following up on tasks, tracking progress, and reporting out on status through a standardized cadence and organized project management system.
  • Act a connector for the COO with the leadership team and the broader organization, ensuring the COO has a wide-ranging view to make decisions. 
  • Project manage key initiatives and lead the team responsible for delivering.
  • Help the COO make better decisions through research, analysis, and scenario planning. Help the COO deliver the decision making appropriately internally and externally.

Who You Are: 

  • Bachelor’s Degree required, MBA preferred.
  • Experience and ability to synthesize financial, operational, and KPI data into concise presentations and decision frameworks.
  • Proven experience supporting senior level executives, preferably 2+ years in similar operational positions.
  • Ability to keep track of dozens of initiatives and projects across the organization at once. 
  • You set clear timelines and drive projects to completion. You move with a sense of appropriate urgency and know how to get things done.
  • You are always friendly, kind, and professional. You love working with people and are a collaborative team player.
  • You are direct and concise. You speak and write eloquently and with a situation-appropriate tone, whether over the phone, in person, e-mail, memos, presentations.
  • You handle confidential and sensitive information with humility, professionalism, and discretion.
  • You care about entertainment and media and the power of our products to reach a global audience and change lives.

The Successful Candidate Is: 

  • An entrepreneur.  You get excited about building processes and procedures from the ground up; and you don’t need a ton of aid to get the job done. 
  • A leader. You know how to inspire and motivate under your guidance, while also empowering learning and development. 
  • A problem solver. You know how to skillfully engage in an analytical process to achieve the best possible solution; you’re not easily frustrated by obstacles - in fact, they energize you. 
  • Direct and concise. You communicate effectively and with a situation-appropriate tone, whether over the phone, in person, e-mail, memos, presentations. 
  • Kind. You treat others with respect regardless of circumstances; you are skilled at connecting with people and building interpersonal relationships. 
  • Passionate. You are a creative spirit and storyteller excited by this business and how to expand it.

Westbrook is proud to be an Equal Employment Opportunity employer. Westbrook believes that diversity and inclusion among our colleagues is critical to our success as a company, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates without regard to race, color, religion, sex, pregnancy (including childbirth, lactation and related medical conditions), national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, and any other characteristic protected by applicable law. All employment is decided on the basis of qualifications, merit, and business need. 

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