SUMMARY:
Summary: Talent Acquisition Coordinator is responsible for supporting the recruitment process by crafting job descriptions for approval (when assigned) and preparing job offer letters. They maintain candidate databases, coordinate interviews, and assist with onboarding. Familiarity with Applicant Tracking Systems and organizational skills are essential. Perform routine auditing of the Applicant Tracking System.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Other duties may be assigned by the Director of Talent Acquisition.
• Possesses skills in interviewing techniques, a good knowledge of all clerical and specialized functions in the company, a basic understanding of company's organizational structure as well as an extensive knowledge of personnel policy and procedure and federal and state laws regarding employment practices;
• Confers with Director of Talent to identify personnel needs, workforce planning strategies, and search assignments.
• Reviews resumes and credentials for appropriateness of skills, experience and knowledge in relation to position requirements.
• Interviews all candidates presented for detailed interviewing by hiring managers and includes the use of face-to-face behavioral-based interviewing methodologies.
• Researches and recommends new sources for active and passive candidate recruiting.
• Administers the online career center and utilizes various internet and electronic tools to attract talent.
• Serves as an administrator of the Applicant Tracking System and all related software.
• Assists Director of Talent Acquisition with projects relating to company initiatives and talent acquisition and recruiting success.
• Assists Branches remotely as needed when Recruiter’s are out of the office.
• Networks through industry contacts, association memberships, trade groups and employees to help identify and source qualified talent.
• Develops an effective pipeline of key talent potentially available for immediate hire as succession planning needs dictate.
• Maintains accurate and well-ordered documentation on all candidates, searches, hiring managers interactions, and other recruiting activities to ensure a safe and thorough audit if required.
• Is able to inform applicants of benefits programs such as life, health, dental and disability insurances, vacation, sick leave, leaves of absence, and employee assistance.
• Builds a professional relationship with customers, employees, and staff.
• Places employment ads utilizing various media; includes researching and negotiating advertising contracts.
• Performs other duties as assigned.
SUPERVISORY RESPONSIBILITIES:
This job has no supervisory responsibilities. The Talent Acquisition Coordinator is subject to supervision from the
Director of Talent Acquisition.
COMPETENCY:
To perform the job successfully, an individual should demonstrate the following competencies:
• Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
• Technical Skills - Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.
• Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
• Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
• Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
• Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
• Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
• Diversity - Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; educates others on the value of diversity; promotes a harassment-free environment; Builds a diverse workforce.
• Ethics - Treats people with respect; Keeps commitments; inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
• Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; supports organization's goals and values; Benefits organization through outside activities; Supports action and respects diversity.
• Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
• Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
• Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
• Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.
QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION AND/OR EXPERIENCE:
At least three to five years managing all phases of the recruitment and hiring process highly preferred. Human Resources or related field, or equivalent work experience, required.
Associates degree or equivalent educations in HR or related field.
LANGUAGE SKILLS:
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations using the English language. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
MATHEMATICAL SKILLS:
Ability to calculate figures and amounts with basic addition, subtraction, multiplication and division with accuracy.
REASONING ABILITY:
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
COMPUTER SKILLS:
To perform this job successfully, the Talent Acquisition Coordinator should possess intermediate skills in Microsoft Office software including Word, Excel, Outlook and Powerpoint and should have working knowledge of applicant tracking systems; Human Resources systems; internet programs.
CERTIFICATES, LICENSES, REGISTRATIONS:
The Talent Acquisition Coordinator should maintain membership in the Society for Human Resource Managment (SHRM) and maintain CP, PHR or SPHR certification is preferred.
OTHER QUALIFICATIONS:
Must be able to travel on a limited basis (10-15%) and on infrequent occasional work nights and/or weekends. Ability to pass a drug screen and criminal background check.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk; climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, ability to adjust focus and ability to see and distinguish basic colors.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet.
OTHER TASKS:
This job description reflects management’s assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.
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