Company Overview:  

Vynamic is a healthcare industry management consulting firm headquartered in Philadelphia with additional offices in Boston, London, and Durham. Our purpose is: We believe there is a better way. We partner with our clients to lead key strategic and operational initiatives across all sectors of the healthcare industry.  

We believe there is a better way to harness the power of a healthy culture in order to deliver the best results. We make significant investments in the product that is our people, ensuring our team members live healthy, lead with integrity, continually learn, constantly grow, and thrive in a fun and vibrant environment. We believe that our culture not only results in a healthy team, but also in a product that our clients can truly be powered by. 

Position Overview: 

The Finance Associate primarily supports the Finance function and reports to the Finance Director. This role will provide comprehensive finance administration and will work closely with the Account Managers. The Finance Associate is responsible for preparing and organizing data, ensuring data quality, and monthly reconciliations primarily for the Client Invoicing Process within the FinancialForce System.  

Responsibilities: 

Client Invoicing & Revenue Coordination  

  • Create and keep updated Project Budgets, store Purchase Orders  
  • Create Project billing milestones for T&M and Fixed Fee Projects  
  • Track and follow-up with Account Managers that all signed Agreements are received and appropriately stored  
  • Monitor Project Contract status and update Project system status  
  • Assign team members to Active projects and ensure accuracy with rate, start dates and allocations according to approved pricing submissions and contractual details  
  • Create monthly invoice files, update with actuals, keep up to date  
  • Prepare a monthly analysis on project billing details and remaining funds  
  • Reconcile Project budget, invoices, timecards and recognized revenue schedules  
  • Prepare accrual estimates for Clients, as requested  
  • Run billing rules for Projects once invoice estimates are reviewed and draft client invoices  
  • Track and monitor the invoice submission process, escalate as needed to ensure timely approval of all invoices  
  • Identify, research and resolve issues, escalate as necessary  
  • Update revenue support files, reconcile against published actuals for accuracy  
  • Send Timecard reminders and calendar invitation twice monthly, monitor Consultant timecard submissions and follow-up as necessary  
  • Responsible for moving projects from Active to Close out once project completed and all Financial steps have been recorded  
  • Draft monthly AR/invoice submission emails to clients, as needed  

Financial Reporting  

  • Upload revenue recognition line item details to financial tool on a monthly basis  
  • Publish financial results on internal SharePoint homepage monthly  
  • Report monthly utilization aligned to recorded revenue  
  • Support Bonus Reconciliation and Reporting processes  

Finance Support  

  • Pull and organize audit data for internal and external audits  
  • Provide operational and financial support for Account Teams 
  • Financial Process documentation; creating and maintaining standard operating procedures  
  • FinancialForce troubleshooting and Q&A  
  • Manage financial calendar for Finance Team  
  • Create new users and contacts in Financial Force  

Qualifications: 

  • Bachelor’s degree, Finance or Accounting Major preferred  
  • 2-3 years’ experience working in Finance in a professional services firm  
  • High business acumen  
  • Strong knowledge of MS Office products, especially with Excel  
  • Organized, detail-oriented, and competent follow-through skills  
  • High EQ  
  • Ability to prioritize and multi-task in a fast-paced environment while meeting deadlines  
  • Ability to execute activities within complex processes  
  • Operates within the Vynamic Values  

 

At Vynamic, our vision is to be the healthiest company in the world, and we are invested in building a strong, diverse team to reach our vision. As such, Vynamic provides equal employment opportunities to all employees or any other covered persons regardless of race, color, religious creed, sex, national origin, ancestry, citizenship status, pregnancy, childbirth, physical disability, mental disability, age, military status or status as a Vietnam-era or special disabled veteran, marital status, registered domestic partner or civil union status, gender (including sex stereotyping and gender identity or expression), medical condition (including, but not limited to, cancer-related or HIV/AIDS-related), genetic information, or sexual orientation. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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