Vimeo is looking for an experienced Executive Assistant to support executives on our leadership team. The ideal candidate has experience working in fast-paced environments that require a high degree of professional integrity. Executive Assistants at Vimeo are intuitive and resourceful, and are fueled by organizational excellence and a love of perfecting the smallest detail. If you are an exceptional communicator and have a knack for building relationships quickly, this may be the role for you.
What you’ll do:
- Coordinate internal and external meetings
- Manage ever-changing calendars, including booking and managing conference rooms
- Coordinate travel arrangements
- Process expenses through Oracle, ensuring that they are compliant with company policy
- Manage, organize, and safeguard confidential material, displaying the utmost level of discretion and ethical standards
- Coordinate internal and external events, including team presentations, thought-leadership events, and off-site team trips
- Partner with other internal Executive Assistants to ensure smooth day-to-day communication and organization
Skills & knowledge you should possess:
- 2+ years experience providing administrative support to multiple executives
- 2+ years experience coordinating travel logistics on behalf of multiple executives
- 2+ years of calendar management and expense report management for multiple executives
- High proficiency with Google Suite and MS Office
- Expert at balancing competing priorities, with the ability to anticipate needs and stay one step ahead
- Outstanding written and verbal communication skills and exceptional follow-through
- Thoughtful about problem-solving and demonstrates mature judgment in difficult or complex situations
- Trustworthy and treats all company matters with discretion
- Comfortable with change
Vimeo (NASDAQ: VMEO) is the world’s leading all-in-one video software solution. Our platform enables any professional, team, and organization to unlock the power of video to create, collaborate and communicate. We proudly serve our growing community of over 230 million users — from creatives to entrepreneurs to the world’s largest companies.
Vimeo is headquartered in New York City with offices around the world. At Vimeo, we believe our impact is greatest when our workforce of passionate, dedicated people, represents our diverse and global community. We’re proud to be an equal opportunity employer where diversity, equity and inclusion is championed in how we build our products, develop our leaders, and strengthen our culture.