Vimeo is looking for an experienced Executive Assistant to support members of our Technology Team. The ideal candidates is intuitive and resourceful, and is fueled by organizational excellence and a love of perfecting the smallest detail. This person should have experience with complex calendaring and heavy travel planning, and possess exceptional communication skills and a knack for building relationships quickly.
This is a 4 month temporary assignment.
What you’ll do:
Coordinate internal and external meetings
Manage ever-changing calendars, including booking and managing conference rooms
Coordinate both domestic and international travel arrangements
Purchase supplies for the teams as needed
Manage, organize and safeguard confidential material, displaying the utmost level of discretion and ethical standards
Coordinate internal and external events including team presentations, thought-leadership events, and off-site team trips
Partner with other internal Executive Admins to ensure smooth day-to-day communication and organization
Coordinate with Talent Operations team to assist with office logistics and events as needed
Skills & knowledge you should possess:
2+ years’ experience providing administrative support to multiple executives
2+ years’ experience coordinating travel logistics on behalf of multiple executives
2+ years’ of calendar management and expense report management for multiple executives
High proficiency with Google Suite and MS Office
Expert at balancing competing priorities: you have the ability to anticipate needs and stay one step ahead
Outstanding written and verbal communication skills
High degree of professional integrity: you understand how to set reasonable expectations, you follow through tasks and commitments to completion, and you treat all company matters with discretion
Comfortable with change and thrives in a fast-paced work environment
Vimeo empowers video creators to tell exceptional stories, and connect with their audiences and communities. Home to more than 80 million members in over 150 countries, Vimeo is the world’s largest ad-free open video platform, providing powerful tools to host, share and sell videos in the highest quality possible. Vimeo is based in New York City, with additional offices in Europe and India. Vimeo is an operating business of IAC (NASDAQ: IAC). Learn more at www.vimeo.com.